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City Council Staff Report
Agenda Item No. 6
September 25, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director
949 - 644 -3311, dawebb @newportbeachca.gov
PREPARED BY: Andy Tran, Senior Civil Engineer
APPROVED:
TITLE: Jamboree Road Improvements — Bristol Street North to Fairchild
Road — Award of Contract No. 4071
ABSTRACT:
Staff has received favorable construction bids for the Jamboree Road Improvements
(Bristol Street North to Fairchild Road) project and is requesting City Council's approval
to award the contract to GMC Engineering, Inc.
RECOMMENDATIONS:
1. Approve the project plans and specifications.
2. Award Contract No. 4071 to GMC Engineering, Inc., for the total bid price of
$1,489,907.50, and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish a contingency of $149,000 (10 %) to cover the cost of unforeseen work.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding for the award of this contract.
The following fund will be expensed:
Account Description
Measure M Competitive
Account Number
7284- C2002019
Total:
Amount
$ 1,659,907.50
$ 1,659,907.50
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Jamboree Road Improvements — Bristol Street North to Fairchild Road — Award of
Contract No. 4071
September 25, 2012
Page 2
Proposed uses are as follows:
Vendor
Purpose
Amount
GMC Engineering, Inc.
Construction Contract
$
1,489,907.50
GMC Engineering, Inc.
Construction Contingency
$
149,000.00
Harrington Geotechnical
Material Testing and Inspection
$
21,000.00
GRFCO, Inc.
Total
$
1,659,907.50
DISCUSSION:
At 10:00 a.m. on September 41h, 2012, the City Clerk opened and read the following
bids for this project:
Low
GMC Engineering, Inc.
2
Yakar
3
All American Asphalt
4
Palp, Inc.
5
R.J. Noble Co.
6
Hillcrest Contracting
7
Beador Construction Co
8
GRFCO, Inc.
AS -BID AMOUNT
$1,489,907.50
$1,634,298.00
$1,930,750.00
$1,894,794.50
$1,976,936.50
$2,129,075.00
$2,091,300.00
$2,078,175.00
CORRECTED AMOUNT
$1,637,578.50
$1,880,350.00
$1,985,255.00
$2,173,175.00
The total low bid amount is 12.4% below the Engineer's Estimate of $1,700,000. The
low bidder, GMC Engineering, Inc., possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of the Contractor's
references indicates they have satisfactorily completed similar projects for Newport
Beach and other municipalities.
This contract involves widening the east side of Jamboree Road between Bristol Street
North and Fairchild Road to accommodate one additional northbound thru lane and one
additional southbound left turn lane onto MacArthur Boulevard. Proposed
improvements include construction of retaining and planter walls, modification of two
traffic signals, pavement striping, addition of new landscaped median and irrigation, and
utility adjustment and /or relocation. Pursuant to the Contract Specifications, the
Contractor will have 80 consecutive working days to complete the work.
The widening of Jamboree Road requires partial real property acquisitions from three
adjacent properties which have all been acquired and recorded with the Orange County
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Jamboree Road Improvements — Bristol Street North to Fairchild Road — Award of
Contract No. 4071
September 25, 2012
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Recorder's Office. Since these three properties are located in the City of Irvine, they will
be quitclaimed to the City of Irvine at the completion of construction.
This contract is the second phase of improvements on Jamboree Road. Phase 1
construction involves the widening of the Jamboree Road Bridge overcrossing State
Route 73 which is currently 95 percent complete.
ENVIRONMENTAL REVIEW:
In accordance with the California Environmental Quality Act (CEQA) guidelines, a
Mitigated Negative Declaration (MND) was prepared, circulated for review, and adopted
by City Council on October 26, 2010. The Mitigation Monitoring and Reporting Program
(MMRP) as identified in the MND as well as the California Coastal Commission Special
Conditions are both included in the construction bid documents.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
Public Works Director
Attachment: A. Project Location Map
3 of
JAMBOREE ROAD IMPROVEMENTS
BRISTOL STREET NORTH TO FAIRCHILD ROAD
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
DATE09 /17/08 SCALE N.T.S SHT 1 OF 1
DRAWN JJ I C -4071
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