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Home My WebLink About06 - 11-12 Slurry Seal NOC C-5087CITY OF�� _..� Off' .. 4 U im,EWPORT BEACH r� °4L1FonrA City Council Staff Report 6 Agenda Item No. October 9, 2012 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department I David A_ Webb, Public Work irector 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Alfred Castanon, Associate Civil Engineer APPROVED: & TITLE: 2011-2012 Citywide Slurry Seal — Notice of Completion and Acceptance of Contract No. 5087 ABSTRACT: On May 8, 2012, City Council awarded Contract No. 5087 (2011-2012 Citywide Slurry Seal Project) to American Asphalt South, Inc., for a total contract cost of $687,000.00 plus a 5% allowance for contingencies. The required work is now complete and staff requests City Council acceptance and close out of the contract. RECOMMENDATIONS: 1. Accept the completed work and authorize the City Clerk to file a Notice of Completion. 2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with the applicable portions of the Civil Code. 3. Release the Faithful Performance Bond one year after Council acceptance, FUNDING REQUIREMENTS: Funds for the construction contract were expended from the following account: Account Description Account Number Amount General Fund 7013-C2001011 $ 722,240.20 Total Construction Cost: $ 722,240.20 1 0f18 2011-2012 Citywide Slurry Seal — Notice of Completion and Acceptance of Contract No, 5087 October 09, 2012 Page 2 DISCUSSION: Overall Contract Cost/Time Summary Contract Award Final Cost at Benchmark Actual Contract Time Amount Completion Target Contract Time Under (-) (days) or Over (+} $6871000.00 $722,240.20 5% or less 5.1% 60 0 The work necessary to complete this contract consisted of slurry sealing various streets in the Corona Del Mar, Harbor View Hills, Corona Highlands, Cameo Highlands and Newport Coast communities, The contract also provided for seal coating parking lots at the Corona Del Mar Library, Police Department, Grant Howald Park, Coastal Peak Park, Los Trancos Canyon View Park, San Joaquin Hills Park and Newport Coast Community Center. The contract has now been completed to the satisfaction of the Public Works Department, A summary of the contract cost is as follows: Original bid amount: Actual cost of bid items constructed: Contract change orders: $ 687,000.00 $700,119.20 $ 22,121.00 Final contract cost: $ 722,240.20 The final overall construction cost, including two change orders, was approximately 5.1% above the original bid amount. The change orders were for the Fashion Island area slurry seal, the Grant Howald Park Community Youth Center and Upper Buck Gully trail seal coating, Originally, the Fashion Island slurry seal work was part of the Fashion Island Area Streets AC Overlay and Slurry Project (C-4813), but was deleted from that contract and added to this year's citywide slurry seal project do to more favorable unit pricing. The result was an overall project savings of over $45,000. The schedule for all the slurry seal and seal coating work allowed 60 working days based on past slurry projects. The project was substantially completed July 20, 2012, but work restriction due to planned events at various parks required additional time extending the completion date to August 31, 2012. City staff also delayed the start of the project a few weeks, waiting for school summer break, allowing as much on street parking as possible and minimizing complaints from the community. 2of18 2011-2012 Citywide Slurry Seal -- Notice of Completion and Acceptance of Contract No. 5087 October 09, 2012 Page 3 A summary of the project schedule is as follows: Estimated Completion Date per July 2011 Baseline Schedule: August 27, 2012 Project Awarded for Construction: May 8, 2012 Completion Date from Award with Approved Extensions: August 31, 2012 Actual Substantial Construction Completion Date: July 20, 2012 ENVIRONMENTAL REVIEW: City Council found this project exempt from the California Environmental Quality Act ("CEQA") pursuant to Section 15301(c). This exemption covers the minor alteration of existing public facilities with negligible expansion of the facilities in areas that are not environmentally sensitive. NOTICING: This agenda item has been noticed according to the Brown Act. In addition, the City Clerk will be filing a Notice of Completion for the project as a result of this action. The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Submitted by: Davi A. Webb Public Warks Director Attachment: A, Location Map 3of18 Attachment A z JOHN WAYNE VICINITY MAP NOT TO SCALE 0 PROJECT LOCATION CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED e SENIOR CRALQ&JGlNEER DATE 8 R.C.E. 70740 DATE SCALE SHEET 03/29/12 N.T,s. t or is � DRAWN HLG C-5087 R-6� - PA TRICK L. �y � ., ARCINIEGA w No. 70740 d Exp_ 08130113 APPROVED e SENIOR CRALQ&JGlNEER DATE 8 R.C.E. 70740 DATE SCALE SHEET 03/29/12 N.T,s. t or is � DRAWN HLG C-5087 R-6� - IH l ili 1 E Illlllfll 1 1 11111 I U LIMITS OF SLURRY SEAL GRANT HOWALD PARK COMMUNITY YOUTH CENTER .n�ti on�ci a� CORONA. DEL MAR CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED SENIOR CIVIL GINEER DATE R.C.E. 70740 2 ycl C-5067 LIMITS OF SLURRY SEAT. C.ORONIA HI( -,HI ANh.q & CAMEO HIGHLANDS �'--s CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM APPROVCD SENIOR CIVL GINEER DATE R.C.E. 70740 03/29/121 N.T,S. 3 OF 15 N HLG 0-5687 R-6P2,71� ISBN NEWSOM (SEE SHEET 2) LIMITS OF SLURRY SEAL. HARBOR VIEW HILLS APPROVED CITY OF NEWPORT BEACH U PUBLIC WORKS DEPARTMENT - s SENIOR CIVL GINEER DATE 2011-2012 CITYWIDE R `F- '°'h° DATE SCALE SHEET SLURRY SEAL PROGRAM 03/29/121N,T,S, 4 OF 15 DRAWN HLG C-5087 R-6971§ 3 0 0 SAN so ow T. LIMITS OF SLURRY SEAL HARBOR VIEW HILLS SOUTH CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED SENIOR CIVIL GINEER DATE R.C.E. 70740 03/29/121 N.T.S. 5 OF 15 N HLG 0-5087 R-6pg7T§ CITY OF NEWPORT BEACH APPROVED PUBLIC WORKS DEPARTMENT SENIOR CIVIL GINEER DATE 2011-2012 CITYWIDE R.C.E. 70740 SLURRY SEAL PROGRAM DATE SCALESHEET 03/29/121 . N.T.S. 5 OF 15 ORAVIIu i C-5087 R-6,D?7aS n_ LIMITS OF SLURRY SEAL NEWPORTCOAST- COMMVNI7Y CENTER NEWPORT RIDGE DRIVE CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011--2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED SENIOR CIVIL GINEER DATE R.C.E. 70740 /19.1 N.T.S. 1 7 Of 15 HLA C-5087 I R-qq�T-A KIIJUt F'AKK KUAU R-PNIN LIMITS OF SLURRY SEAL & VISTA RIDGE ROAD CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED SENIOR CIVL GINEER DATE R.C.E. 70740 HLGI C-50$7 5 CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED SENIOR CIVIL(AGINEER DATE R C,E. 70740 HL01 C-5087 1i _ �� 1. , • �� .� _ � i - _ ��° 4 o. ti yp ar I: �r ' .. • t :fir - �Q, �. '_ )!' y1 � i / �� .: r. � � a �- Y� `7c +� �r" POLICE DEPARTMENT LIMITS OF SEAL COATING PARKING LOT CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM �I ~ Z a911fi a if � A in APPROVED 0 SEi IOR CIVIL GINEER U DATE R.C.E. 70740 N DATE SCALE SHEET m 2 03/2229 12 N,T.S. 10 O�Fq 15 DRAWN HLC C-5087 �, �� ,, 3 :� � •� ..+� � _-. '� i� 'i �"i'�� lio-°'.eta �%" ��1 '� -'i a ; _ c�- � � � •.1 %�L � i. � 4 _i � � u �s� ifs LIMITS OF SEAL COATING GRANT HOWALD PARK PARKING LOTS CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM � oQQ,OfES5/Qyly 9 Q PATRICK L. F ARCINIEGA No. 70740 * Exp, 06130113 \ss. C1Ull �P� APPROVED SENIOR CIVIL CINEER DATE R.C.E. 70740 N.T.S. 1 11 OF 15 C-5087 R - W2 - CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED s E SENIOR CIVIL GINEER DATE 4 R.C.E. 70740 DATE SCALE SHEET 03/29/12 N. T, S. 12 OF 15 DRAWN HLG C-50$7 1 R-�Q�71� ' VV4 CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED s E SENIOR CIVIL GINEER DATE 4 R.C.E. 70740 DATE SCALE SHEET 03/29/12 N. T, S. 12 OF 15 DRAWN HLG C-50$7 1 R-�Q�71� Po?,T LOS TRANCOS No. 70740 Exp. 08130in LIMITS OF SEAL COATING CANYON VIEW PARK OF Cat,�F (LOWER) PARKING LOT CITY OF NEWPORT BEACH APPROVED PUBLIC WORKS DEPARTMENT SENIOR CIVIL GINEER DAT[ R.C.E. 70740 zu I 12012 CITYWIDE DATE CAL[ SHFE7 032s N.T.S. OF 15SLURRY SEAL PROGRAM HLG C-5087 R -q2 - 91 U' SAN.,JQAOUINl HILLS PARKV ' LAWN BOWLING CENTER t 9550 CN.OWNDRIVE NORTH i{II 4 ^,.'ttg '- '•� _�.- ''!,'� �' Y � � fit- `•�� _ I A LIMITS OF SEAL COATING OA1}I InAn1 IIN1 LJII 1 0 i tea,. PARK PARKING LOT CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011--2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED SENIOR CIVIL GINEER DATE 'e R,C.E. 70740 DATE SCALE SHEET a 03/29/121 N.T.S. 14 OF 15 'e DRAM HLC C-5087 I R-6,0�2i-A 7-7 3 :1 ^� • ,. NE ORT ONMI lT1' > _ tR o SC AQU)N Ri S R s ' 1 -F��01,-� ' I a vO 14tid'� �• g - k �' s � ..,. ,�� tip- . - • - � Y I r C9 e PATRICK L. Fy — s `C y ARCINIEGA N0. 70740 m Exp. 08130113 a � NEWPORT COAST }ter civil` LIMITS OF SEAL COATING COMMUNITY CENTER �1F0f cA1�Fo�� PARKING LOT CITY OF NEWPORT BEACH APPROVED PUBLIC WORKS DEPARTMENT SENIOR CIVIL GlNEER DATE 2011-2012 CITYWIDE R•C.E. 70740 DATE SCALE SHEET SLURRY SEAL PROGRAM—DRAWN 29 12 N.T,S. 1 5 OF 15 HLG C-5087