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HomeMy WebLinkAbout16 - Memorial Bike RideTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Finance Department Dan Matusiewicz, Finance Director 949 - 644 -3126, danm @newportbeachca.gov PREPARED BY: Susan Giangrande, Budget Manager APPROVED: Jam' A TITLE: October 2 Memorial Bike Ride, Waiver of Fees, Bike Safety Improvement Fund (BSIF) ABSTRACT: Following two recent accidents involving bicyclists in Newport Beach last month, community members and cycling advocates have initiated various fundraising efforts including a memorial bike ride on October 28, 2012. The proceeds of the fundraising efforts are intended to augment the City's ongoing bicycle safety improvement projects. Council is being asked to consider matching the fund raising efforts at a 3:1 ratio, approve a fee waiver for the event, and direct staff to prepare a resource plan for the implementation of bike safety improvement projects. RECOMMENDATION: 1. Authorize a match of City resources at a proposed 3:1 ratio for all funds raised from community fundraising efforts for bicycle safety that occur prior to December 31, 2012. The 3:1 match means that for every dollar raised by the community, the City will match three additional dollars in bike safety project expenditures and fee waivers, with a cap of $450,000 for the City's contribution. The City's match may include competitive grant awards from sources such as Measure M. 2. Authorize the City to act as a sponsor of the event, approve a fee waiver, and a City commitment to cover the cost of the special event insurance for the memorial bike ride fundraiser on October 28, 2012, with a not -to- exceed amount of $10,000 included within the City's matching contribution. 3. Direct Public Works staff to develop a Resource Plan for the implementation of bicycle safety improvement fund projects that will be funded by community funding efforts and any City matching expenditure that is approved. FUNDING REQUIREMENTS: The City's matching contribution of up to $450,000 (a cap that envisions another $150,000 raised by the community) may be provided from any eligible resource to which October 28, 2012 Memorial Bike Ride, Waiver of Fees, Bike Safety Improvement Fund (BSIF) October 09, 2012 Page 2 it may have access, including but not limited to the general fund, gas tax funds, Measure M funds, circulation and transportation funding, and grant sources. Further, the fundraising contributions, together with City resources, may be leveraged to secure additional funding grant sources. The precise appropriation by fund will not be known until the fundraising efforts are complete and the projects have been prioritized and approved by Council. We will report the total amount of funds raised through December 31, 2012, and request a budget amendment at a future Council meeting date when total fundraising and project prioritization are better known. DISCUSSION: Bicycle Safety Progress Update - The City Council has been committed to improving bicycle safety in Newport Beach through the formation of the Citizen's Task Force on Bicycle Safety, which completed its duties in May 2010, and then through the Citizen's Bicycle Safety Committee which was established in August 2010. The Citizen's Bicycle Safety Committee has conducted public outreach efforts and safe cycling education, along with making recommended improvements to bicycle facilities throughout the City. Their efforts are important and will continue to help promote bicycle safety, education, and awareness. Some of the projects that have been completed as a result of the committee's work include the following: Project Description Completion Date Oceanfront Signage Installed warning and regulatory signage along September 2009 Improvements the Oceanfront trail to better inform oceanfront travelers of various bicycle cross - traffic, and to enhance the oceanfront experience. Bayside Drive Sharrows Installed Sharrow pavement markings and October 2010 "SHARE THE ROAD" signs on Bayside Drive from El Paseo to Carnation (through the curves). Bicycle Downhill Advisory Installed "WATCH DOWNHILL SPEED" bicycle May 2011 Signs advisory signs on Ridge Park Road, Vista Ridge Road, and San Joaquin Hills Road in the steep downhill sections. Castaways Trail Revised multi -use trail striping to better serve all Summer 2011 Improvements users and installed signage to encourage courteous use of the trail. Fernleaf Ramp Sign Removed bicycle prohibition signs and installed September 2011 Revisions bicycle advisory signs on the Fernleaf Ramp. Remove Raised Pavement Removed raised pavement markers identified as October 2011 Markers a hazard to cyclists on Bayside Drive and the Corona Del Mar State Beach Ramp. 2 October 28, 2012 Memorial Bike Ride, Waiver of Fees, Bike Safety Improvement Fund (BSIF) October 09, 2012 Page 3 Bayside Drive Bike Ramp Installed a bike ramp, signage, and red curb to October 2011 Improvements enable cyclists to access the Class 1 bike trail along the south side of Bayside Drive between Harbor Island Drive and Marine Avenue. Bonita Canyon Drive Bike Installed bike lanes, enhanced bike lane striping Winter 2011 Lane Improvements at intersections and turn lanes, and installed related warning and regulatory signage between MacArthur Boulevard and SR -73. Coast Highway Bike Lane Installed missing sections of bike lanes, Winter 2011 Improvements enhanced bike lane striping at intersections and turn lanes, and installed bicycle- related warning and regulatory signage from Dahlia Avenue through the Newport Center Drive intersection. Coast Highway Alternate Established an alternate bike route to Coast Winter 2011 Bike Route Highway from Avocado Avenue to Poppy Avenue (north and south of Coast Highway) through the installation of bike route signs. Also included bike route signage for CDM State Beach. Newport Center Bike Lane Created bike lanes in Newport Center as part of Spring 2012 Installation a pavement rehabilitation project. Bike lanes were added along Newport Center Drive, Santa Barbara Avenue, San Miguel Drive, and Santa Cruz Drive. !Memorial Ride and Community Fundraising Efforts - Following the recent accidents involving bicyclists in Newport Beach last month, community members and cycling advocates are in the process of organizing a memorial bike ride on Sunday, October 28, 2012. In addition to ride donations, commemorative T -shirts and wrist bands will be sold at the event and an opportunity drawing will be held. The net proceeds of the fundraising efforts will be directed toward bicycle safety improvement projects within Newport Beach. The Recreation and Senior Services Department is processing the special event permit. Ride details are still being finalized. Further information concerning the community fundraising efforts can be found at www .newportbeachmemorialride.com. The actual amount of the requested fee waiver is dependent upon event details and staffing requirements that are not yet fully known. However, the potential City staffing costs and insurance premiums are not likely to exceed $10,000. The insurance costs and waiver of permit fees will be considered part of the City's matching contribution to the Bike Safety Improvement Fund fundraising efforts. City Council is being asked to match fundraising efforts at a 3:1 ratio up to $450,000. The matching ratio of 3:1 means that for every dollar raised by the community, the City will provide three additional dollars worth of bike safety improvement projects. The net 3 October 28, 2012 Memorial Bike Ride, Waiver of Fees, Bike Safety Improvement Fund (BSIF) October 09, 2012 Page 4 fundraising proceeds will be segregated and used only to fund bicycle safety improvements throughout the City. The projects will consist of Caltrans and City Council- approved projects on state routes and City Council- approved projects on local streets. These improvements will be consistent with adopted traffic engineering standards and manuals. A tentative list of potential bicycle safety improvement projects is attached. Lastly, Mayor Gardner, City Manager Dave Kiff, and Public Works staff have met and recognize the need to identify the staff resources needed to implement additional bike safety improvements. Therefore, at a future Council meeting, staff will present a Resource Plan to Council in order to prioritize projects that will be funded through the community fundraising efforts and any matching resources approved. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Prepared by: Submitted by: Susan Giangrande, gudget Manager b6n Matusiewicz, Fin hector Attachments: Tentative list of potential bike safety improvement projects October 28, 2012 Memorial Bike Ride, Waiver of Fees, Bike Safety Improvement Fund (BSIF) October 09, 2012 . Page 5 TENTATIVE LIST OF POTENTIAL BIKE SAFETY IMPROVEMENT PROJECTS Project Description Project Cost Amount Eligible from Bike Estimate Safety Improvement Fund East Coast Highway Provides enhanced awareness and $7,000 to $12,000 $7,000 to $12,000 Sharrow Lanes (from promotes proper lane positioning for MacArthur Boulevard cyclists who ride in the number two travel to Poppy Avenue) lane through Corona del Mar by installing Sharrow markings on the street pavement and additional signage along Coast Highway Newport Coast Modifies the existing bike lane striping and $5,000 to $10,000 $5,000 to $10,000 Drive /SR -73 installation of related warning and Improvements regulatory signs on Newport Coast Drive at the Southbound SR -73 on and off ramps to Improve the vehicle /cyclist merge and crossing at this location On- Street Bike Lanes on Widens the south side of Eastbluff Drive at $215,000 $27,950 Jamboree Road, San Jamboree Road to accommodate an on- Joaquin Hills Road, and street bike lane, and will also install striped Spyglass HIII Road on- street bike lanes along Jamboree Road, San Joaquin Hills Road, and Spyglass HIII Road On- Street Bike Lanes on Creates on- street bike lanes along Eastbluff $270,000 $35,100 Eastbluff Drive /Ford Drive and Ford Road from Vista Del Oro to Road MacArthur Boulevard Reporting District 15/25 Installs bicycle route - related warning and Not yet Potentially fully funded by Bicycle Improvements regulatory signage, as well as roadway determined — Bike Safety Improvement striping and markings along bike routes Project under Fund from Newport Heights to the Balboa review by the Peninsula, including Cliff Drive, . Riverside Citizens Bicycle Avenue, Coast Highway, Newport Sub - Committee, Boulevard, and 32nd Street Bicycle Facility Improvement Sub- Committee Newport Coast Bicycle Installs standard bicycle warning signs on Not yet Potentially fully funded by Warning Signs Ridge Park Road and Vista Ridge Road to determined Bike Safety Improvement Inform motorists of possible bicycle activity Fund Banner Purchase & Design, purchase, and installation of $4,000 $4,000 Installation educational banners for street lights and other locations focusing on a "Same Road, Same Rules" message as well as informing people about how Sharrows work.