HomeMy WebLinkAbout12 - Human Services Grants 2012-2013�EW `Rr CITY OF
NEWPORT BEACH
City Council Staff Report
Agenda Item No. 12
October 23, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, City Manager
949 - 644 -3001, dkiff @newportbeachca.gov
PREPARED BY: Kim Rieff, Department Assistant
APPROVED: Q k
TITLE: Human Services Grants for 2012 -2013
ABSTRACT:
The City awards a number of Human Services Grants to several agencies that serve
residents of Newport Beach.
RECOMMENDATION:
Authorize the allocation of $25,000 in Human Services Grants in the following manner:
Youth Employment Services (Harbor Area)
$4,000
Serving People in Need (SPIN)
$3,500
Orange County Council on Aging
$4,500
Advocates for Grandparent - Grandchild Connection
$4,000
Central Orange Coast YMCA
$5,000
Newport Harbor High School
$4,000
$25,000
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding. It will be expensed to the 0110-
8254 account of the City Council's budget.
DISCUSSION:
The adopted City Budget and City Council Policy A -12 Discretionary Grants
(Attachment A) set aside $25,000 (Account #0110 -8254) to provide financial
assistance to organizations providing services to local residents. The operative section
of the Policy reads as follows:
Human Services Grants for 2012 -2013
October 23, 2012
Page 2
Human Services Grants shall be expended from the General Fund in the amount of
$25,000 each fiscal year. The City Manager's Office shall review all requests for Human
Services Grants and shall forward recommendations for funding to the City Council for
final approval. At the time of the City Manager's presentation of any Human Services
Grant award proposals to the City Council, the City Manager shall show which entities, if
any, have received funds from either the CDBG Social Services Fund or the District
Discretionary Grant Account during the same fiscal year.
The City Manager shall follow these priorities when recommending Human Services
Grants:
A. Local groups located within the City and offering programs to City residents;
B. Regional groups located in Orange County and offering programs to City
residents; and
C. Groups located in California and offering programs to City residents.
Groups not offering programs or services to local residents shall not be eligible for
support from the City.
In August 2012, letters were sent out notifying seven groups of the Council's intent to
award the Human Services Grants. The City received requests from six of the
agencies.
While copies of all the completed applications (and audited financial statements) are on
file in the City Manager's Office, Attachment B is a brief summary of the grant
applicants, their client bases, the intended uses of the grants, the amount requested by
the applicants, and the amount which we recommend be allocated.
In the past, the City Council has asked that we attempt to avoid duplicating Human
Services Grant awards with social services grants awarded under the Community
Development Block Grant (CDBG) program. Only one group, SPIN, is proposed to
receive both a CDBG grant and a Human Services Grant.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
Human Services Grants for 2012 -2013
October 23, 2012
Page 3
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
Dave Kiff
City Manager
Attachments: A. Council Policy A -12
B. FY 2012 -13 Recommended Funding Levels
Attachment A
DISCRETIONARY GRANTS
It shall be the policy of the City Council that the City's budget specifically allow the City
Council to, at any time during the year, direct revenue towards worthy projects or
programs which the Council deems beneficial to Newport Beach's quality of life. The
Council notes that it has at least three tools at its discretion to assist non - profit
agencies, community groups, community events, or enhancement projects within the
City. These tools are:
A. Federal Community Development Block Grant (CDBG) Social Service Funds;
B. Human Services Grants from the General Fund; and
C. the "District Discretionary Grant Account" from the General Fund.
These funds shall be provided for in the following manner:
Community Development Block Grant Social Services funds shall be allocated
according to standards set by the federal government and appropriated at least once
each year. The level of funding offered for Social Services in Newport Beach shall be
based upon federal formulas and the specific amount of CDBG revenue allocated to the
City in any one fiscal year. The Planning Department shall administer these funds after
City Council approval of the funds' expenditure.
Human Services Grants shall be expended from the General Fund in the amount of
$25,000 each fiscal year. The City Manager's Office shall review all requests for
Human Services Grants and shall forward recommendations for funding to the City
Council for final approval. At the time of the City Manager's presentation of any Human
Services Grant award proposals to the City Council, the City Manager shall show which
entities, if any, have received funds from either the CDBG Social Services Fund or the
District Discretionary Grant Account during the same fiscal year.
The City Manager shall follow these priorities when recommending Human Services
Grants:
A. Local groups located within the City and offering programs to City residents;
B. Regional groups located in Orange County and offering programs to City
residents; and
C. Groups located in California and offering programs to City residents.
Groups not offering programs or services to local residents shall not be eligible for
support from the City.
District Discretionary Grant Account. At the start of the fiscal year, the City Manager
shall provide for an account within the City Council's Budget division known as the
District Discretionary Grant Account. The City Council shall set the level of this Account
during the budget process preceding the June adoption of the City's budget. The total
amount appropriated to the Account shall be divided by seven and each Council
member shall have, at his or her discretion, the ability to allocate up to one - seventh of
the Account to a use, project, or community entity that benefits the City as a whole or
the Council Member's district specifically. Any expenditure from this Account must have
an identifiable public benefit.
Any proposal for an expenditure from this Fund shall be provided to the City Council
during regular Council meetings via a verbal report from a Council member or via a brief
"receive and file" agenda item. Any verbal or written report shall identify the public
benefit associated with the proposed expenditure
At the conclusion of the fiscal year in which the District Discretionary Grant Account
received appropriation, all unencumbered funds in the Account shall be deposited in the
City's General Fund Reserve Account.
Adopted - July 8, 1985
Amended - October 28, 1991
Amended -January 24, 1994
Amended - May 22, 2001
Formerly F -22
FY 2012 -2013 HUMAN SERVICES GRANTS Attachment B
Newport Beach City Council - October 23, 2012
Grant Applicant
Contact
FIQ City
Client Base
Total # of
Clients
Intended Use of Grant
Grant
Request
# of Newport
Beach Residents
Did this Agency receive
grant this
Last FIS Recommended in District
Grant FY t Discriotionary
a
year?
Employment skills touring,
Youth Employment Services of
Kathy Du
Costa
personal finance, money
m0 Newport-based
1
the Harbor Area
Verret
Mesa
Youth ages 16 -22
484
management education,
$5,000
youth end w Newport-
$4,500 $4,000 No
No
949/642-0474
job counseling and job
oases employers
referrals
Emergency rental
Needy families,
assistance, food, utility
afamilies model
Serving People In Need (SPIN)
Jean Wegener
Costa
homeless persons,
154
assistance, emergency
Not
assistance ; 85 famines
$4.000 $3,500 No
Yes
714/751 -1101
Mesa
medical and dental
specified
.wed food; 10 Chic
$10,181
more.
assistance, move -in costs,
cere 22 titleies
and care repairs
Funding for the Council's
Cheryl Meronk
Seniors 55+ and
Ombudsperson program
Not
Cere Menegement
s
Orange County Council en Aging
714/479 -0107
Santa Ana
their families
28,000
(assisting elder) residents
( 9 Y
specified
P
provided services to 12
$5,000 $4,500 No
No
of long -term care facilities)
NB Residents
Support, education,
u
Advocates for Grandparent-
Susan Hoffman
Newport
Grandparents
800
information referrals to
Not
e0o
$3,500 $4,000 No
No
Grandchild Connection
(949) 640 -0399
Beach
grandparents with
specified
visitation issues
before and after school
Arianna Yanez
Newport
Residents of NB,
child care, arts and
Not
s
Central Orange Coast YMCA
(949) 722 -3817
Beach
Irvine, Fountain
3,350
humanities, youth sports,
specified
3350
$4,500 $5,000 No
No
Valley, Costa Mesa
health and wellness and
April Helliwell
Newport
Support for NHHS ASS PE
Not
6
Newport Harbor High School
(949) 515 -6312
Beach
NHHS Students
50 -75
clothes, workbooks, lab
specified
50 -75
$3,500 $4,000 No
No
fees and mare
Note, The city sponsored the Rene for the cure this year_ TOTAL = $25,000
/p -02 3— (�-
A-12
DISCRETIONARY GRANTS
It shall be the policy of the City Council that the City's budget specifically allow the
City Council to, at any time during the year, direct revenue towards worthy projects or
programs which the Council deems beneficial to Newport Beach's quality of life. The
Council notes that it has at least three tools at its discretion to assist non- profit agencies,
community groups, community events, or enhancement projects within the City. These
tools are:
A. Federal Community Development Block Grant (CDBG) Social Service Funds;
B. Human Services Grants from the General Fund; and
C. the "District Discretionary Grant Account" from the General Fund
These funds shall be provided for in the following manner:
Community Development Block Grant Social Services funds shall be allocated
according to standards set by the federal government and appropriated at least once
each year. The level of funding offered for Social Services in Newport Beach shall be
based upon federal formulas and the specific amount of CDBG revenue allocated to the
City in any one fiscal year. The Planning Department shall administer these funds after
City Council approval of the funds' expenditure.
Human Services Grants shall be expended from the General Fund in the amount of
$25,000 each fiscal year. The City Manager's Office shall review all requests for Human
Services Grants and shall forward recommendations for funding to the City Council for
final approval. At the time of the City Manager's presentation of any Human Services
Grant award proposals to the City Council, the City Manager shall show which entities,
if any, have received funds from either the CDBG Social Services Fund or the District
Discretionary Grant Account during the same fiscal year.
The City Manager shall follow these priorities when recommending Human Services
Grants:
A. Local groups located within the City and offering programs to City residents;
B. Regional groups located in Orange County and offering programs to City
residents; and
1
A -12
C. Groups located in California and offering programs to City residents.
Groups not offering programs or services to local residents shall not be eligible for
support from the City.
District Discretionary Grant Accounts. At the start of the fiscal year, the City Manager
shall provide an account for each Council District within the City Council's Budget
division known as the District Discretionary Grant Accounts. The City Council shall set
a funding level of these Accounts during the budget process preceding the June
adoption of the City's budget. Each Council member shall have, at his or her discretion,
the ability to allocate their District's funding to uses, projects, or community entities
that benefit the City as a whole or the Council Member's district specifically. Any
expenditure from these Accounts must have an identifiable public benefit.
Requests to expend these funds should be directed by each Council Member to the
Finance Director. Expenditures will be reported to Council annually. The report will
include a brief description and the public benefit associated with each expenditure.
At the conclusion of the fiscal year in which the District Discretionary Grant Accounts
received appropriation, all unencumbered funds in the Accounts shall be deposited in
the City's General Fund Reserve Account.
Adopted - July 8,1985
Amended - October 28,1991
Amended - January 24,1994
Amended - May 22, 2001
Amended - June 22, 2010
Amended - September 27, 2011
Formerly F -22
2