HomeMy WebLinkAbout10 - Purchase of Three Lifeguard Vehiclesa�W�Rr CITY OF
NEWPORT BEACH
Cq�F00.H�P City Council Staff Report
Agenda Item No. 10
January 10, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Municipal Operations Department
Mark Harmon, Municipal Operations Department Director
949 644 -3055, mharmon @newportbeachca.gov
PREPARED BY: Mike Pisani, Deputy Municipal Operations Director
APPROVED: O.
TITLE: Purchase Authorization and Budget Amendment for the Purchase of
Three Lifeguard Vehicles
ABSTRACT:
In their FY 2010 -11 vehicle replacement request, the Fire Department requested the
replacement of six Lifeguard vehicles. Due to budget concerns, only three were
purchased in FY 2010 -11 and three were to be deferred to FY 2011 -12. Unfortunately,
the FY 2011 -12 units were left off the purchase list. Staff is requesting authorization to
purchase three units and a budget amendment in the amount of $90,000 to fund the
purchase.
RECOMMENDATION:
Approve the purchase of three Lifeguard vehicles for the Fire Department, and approve
a budget amendment in the amount of $90,000 to fund the purchase.
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $90,000.00 in increased expenditure
appropriations from the Internal Services Fund unappropriated fund balance.
DISCUSSION:
The Fire Department utilizes a fleet of 12 pieces of rolling equipment to perform
Lifeguard operations. City Council Policy F -9 (City Vehicle /Equipment Replacement
Guidelines) states that beach vehicles shall be normally replaced every four years.
In early 2010, as Municipal Operations Department staff prepared the FY 2010 -11
schedule of vehicle replacement, the Fire Department requested the replacement of six
model year 2007 GMC Canyon pickup trucks used in Lifeguard operations. Both
Purchase Authorization and Budget Amendment for the Purchase of Three Lifeguard
Vehicles
January 10, 2012
Page 2
Departments conferred, and determined that three of the trucks would be serviceable
for one more year. Consequently, we agreed to purchase three new trucks in FY 2010-
11 and defer the remaining three to FY 2011 -12.
Unfortunately, the three trucks for purchase this Fiscal Year were left off the equipment
purchase list approved by the City Council with the adoption of the FY 2011 -12 Budget.
These remaining three 2007 units have been utilized on the beach for five summers
(2007 through 2011) and have significant underbody rust damage. These units would
require substantial repair work to perform on the beach another summer. Following
approval of the purchase, the Finance Department will seek competitive bids from
automotive dealerships for the trucks and they will be delivered and placed in service by
June 1.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by
//A/ 'V/
Mark Harmon I
Municipal Operations Director
Attachments: A. Budget Amendment
BUDGET AMENDMENT
2011 -12
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
qX from unappropriated fund balance
EXPLANATION:
NO. BA- 12BA -025
AMOUNT: $90,000.00
Increase in Budgetary Fund Balance
Iq Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations to replace three Lifeguard vehicles per the City Vehicle /Equipment Replacement
guidelines. The three vehicles were originally approved by Council in FY 2010 -11 but were inadvertently left off the FY 2011 -12
budget equipment purchase list.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
610 3605 Internal Service Fund - Fund Balance $90,000.00
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Signed: 10,.
Signed:
Signed:
Description
6120 Fire - Equipment Maintenance & Purchase
9100 Fire - Rolling Equipment
Finance Director
Approval: City
City Council Approval: City Clerk
$90,000.00
Date
(IliI -L
Date
Date