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HomeMy WebLinkAbout06-02-2015 PBR Minutes CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting June 2, 2015 – 6:00 PM 1) CONVENE MEETING OF THE PARKS BEACHES & RECREATION COMMISSION TO ORDER – 6:02 PM 2) ROLL CALL Present: Roy Englebrecht, Vice Chair Kathy Hamilton Laird Hayes Walt Howald Marie Marston Absent: Ron Cole, Chair Tom Anderson Staff: Laura Detweiler, Recreation & Senior Services Director Sean Levin, Recreation & Senior Services Deputy Director Mike Pisani, Acting Municipal Operations Co-Director Dan Sereno, Landscape Manager Teri Craig, Administrative Support Specialist Justin Schmillen, Recreation Supervisor 3) PRESENTATION – Bonita Creek Park Synthetic Turf Maintenance Supervisor Justin Schmillen provided a PowerPoint presentation with a project overview. He addressed existing conditions, current state of construction, projected completion date, installation of synthetic turf, and availability of fields for use. He noted that it would result in a water savings of approximately 3.25 million gallons of water annually. Supervisor Schmillen reported on the approaches to routine maintenance including grooming, sweeping and disinfecting that staff will use. He stated that the turf will be spot-cleaned but that disinfecting the entire field on a regular basis is not necessary. Another area of focus will be preventative maintenance, enforcement of rules, limitations on field-lining, monitoring and transporting of equipment, and placing responsibilities on user groups. He noted that Coaches would be encouraged to keep open communication with staff regarding issues related to turf and the public; contractors and user groups will be educated on the new rules. Vice Chair Englebrecht opened the public discussion. Mark Arblaster, Newport Mesa Soccer Club, commended staff and the Commission for considering and implementing this project. Parks, Beaches & Recreation Commission Minutes June 2, 2015 Page 2 Vice Chair Englebrecht closed the public discussion. Commissioner Hayes commented on a bond issue that was passed that provided synthetic turf for the football stadium and soccer field at Orange Coast College. Discussion followed regarding performing routine inspections, allocating responsibility for cleaning up after games/practices to coaches, potential penalties for violations, administrative citations, operating hours for Park Patrol, process for after-hour monitoring, the importance of educating the public, maintenance schedule, and the educational process. A suggestion was made to have coaches sign an acknowledgement form stating that they have read the new rules. Vice Chair Englebrecht opined that the City cannot rely on coaches, parents and players to help maintain the turf. He recommended performing routine maintenance on Mondays, Wednesdays and Fridays, at least for the first year. Additionally, he suggested hiring a full-time person to monitor and educate coaches noting the need to enforce the new rules and regulations. He stated he would love to see a City-wide, grand-opening event. Discussion followed regarding educating residents in the area and empowering them to call with problems and concerns, accountability and non-resident participants. Vice Chair Englebrecht reopened the public discussion. Mark Arblaster, Newport Mesa Soccer Club stated that the greatest challenge will be at the "volunteer" level. He added there is a lot of artificial turf in the County and a lot of experience with it. He reported that over time, people get forgetful regarding the rules so it is important to provide regular reminders. He noted that there will be challenges with travelling teams from other cities and suggested placing cameras to monitor fields. Vice Chair Englebrecht closed the public discussion. Discussion followed regarding the possibility of providing regular monitoring by City Volunteer Police Officers. Vice Chair Englebrecht reiterated his suggestion regarding the need for a full-time synthetic field monitor. Director Detweiler noted the importance of this field and stated that she is confident that with existing staff and the relationship the City has built with youth sports groups, staff will be able to manage this field properly and give it a useful life. Commissioner Howald asked staff to return six months after installation of the synthetic turf to provide an update. 4) NOTICE TO THE PUBLIC Parks, Beaches & Recreation Commission Minutes June 2, 2015 Page 3 5) CONSENT CALENDAR A. Minutes of the May 5, 2015 meeting. Recommendation: Waive reading of subject minutes, approve and order filed. B. Parks & Operations Division Activity Report. Recommendation: Receive/file Activity Report. C. Recreation & Seniors Services Activity Report. Recommendation: Receive/file Activity Report of past and upcoming projects and events. D. Picnic Table Donation Recommendation: Approve donation of two (2) picnic tables at Corona del Mar State Beach dedicated (1) for Ryan –Jacobs Family & (2) for John & Corky Bogard In response to Commissioner Howald's inquiry regarding the status of the Tustin Street trees, Landscape Manager Dan Sereno reported that he has been in touch with the applicant and that he is in the process of getting the necessary signatures. He added that one resident at 204 Tustin would like to talk about replacement trees, when and if the project moves forward. Vice Chair Englebrecht opened public discussion; seeing none the public discussion was closed. Motion by Commissioner Marston, second by Commissioner Hayes to approve items 5A-5D of the Consent Calendar. Motion carried unanimously with Chair Cole and Commissioner Anderson absent. 6) CURRENT / NEW BUSINESS - Staff Report A. 2015 Youth & Adult Sports Field Use Resident / Non-Resident Statistics Recommendation: Receive & File. Supervisor Schmillen provided a PowerPoint presentation addressing actions taken to free up lit fields for youth sports organizations, including scaling back on adult sports programs. He commented on including Costa Mesa residents and listed steps moving forward. He reported on the hiring of two interns to help with conducting field efficiency studies. Discussion followed regarding the definition of a "non-resident team". Vice Chair Englebrecht opened the public discussion. Parks, Beaches & Recreation Commission Minutes June 2, 2015 Page 4 Mark Arblaster, Newport-Mesa Soccer Club commented on his involvement with soccer in the City and noted that he does not believe that there are many Newport Beach residents in the Adult Soccer League. He commented positively on the report and especially on hiring interns to monitor field use. He reported that there is a lot of open time available and made suggestions for increased efficiency. Additionally, relative to the Adult Soccer League, he suggested reducing halves to 35 from 40 minutes. Vice Chair Englebrecht closed public discussion. Report was received and filed. B. Reforestation Request — 2711 Ebbtide Road Recommendation: Consider reforestation request of Jorge & Laura Daboub to remove three (3) trees at 2711 Ebbtide Road and replace with Little Gem Magnolia trees at homeowners expense. Landscape Manager Dan Sereno presented a staff report addressing the reforestation request to remove three trees and the specified location and replace them with Little Gem Magnolia Trees at the applicant's expense. He provided a brief background and noted that two of the trees were removed by mistake by the landscaper prior to approval by the Commission. He addressed approval of the removal by the HOA and reported they have added several trees to their reforestation plan, including the Gold Medallion tree. The applicant's plan was accepted by the HOA but using the Gold Medallion tree as the replacement tree. The applicant has already planted two Gold Medallion trees, which is the appropriate species for parkway trees. Discussion followed regarding adding the Gold Medallion tree for the street, the location of the replacement trees and the lack of trees on the opposite side of the street. Vice Chair Englebrecht opened the public discussion. Laura Daboub offered to respond to questions from the Commission. She apologized for the early removal of the two trees and noted that their intention was to follow the City's protocol. Vice Chair Englebrecht closed the public discussion. Discussion followed regarding protections against trees on private property and laws relative to removing a tree with active nests in it. Motion by Commissioner Howald, second by Commissioner Marston, to approve the reforestation application of Jorge and Laura Daboub to remove three trees at 2711 Ebbtide Road and replace them with the Gold Medallion tree. Motion carried unanimously with Chair Cole and Commissioner Anderson absent. Parks, Beaches & Recreation Commission Minutes June 2, 2015 Page 5 C. Bench Donation — Orange Street / West Ocean Front Recommendation: Consider bench donation for Gilbert Lukosky to be installed at Orange Street / West Ocean Front Acting Co-Director Pisani presented details of the staff report and addressed notification of adjacent neighbors. He added that no comments were received from the public in response to the notice. Discussion followed regarding liability for the plaque. Vice Chair Englebrecht opened the public discussion; seeing none the public discussion was closed Motion by Commissioner Howald, second by Commissioner Hamilton, to approve the bench donation for Gilbert Lukosky to be installed at Orange Street / West Ocean Front. Motion carried unanimously with Chair Cole and Commissioner Anderson absent. 7) PARKS, BEACHES & RECREATION COMMISSION / STAFF ANNOUNCEMENTS, AD HOC UPDATES OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Director Detweiler reported on the distribution of the Summer Navigator and commended staff for their work. She highlighted "things to do" in the activity report and addressed programs for children and families. Members of the Commission commented positively on the new look of the Summer Navigator. 8) PUBLIC COMMENTS ON NON-AGENDA ITEMS - None 9) ADJOURNMENT – 7:11 PM Submitted by: ________ Teri Craig, Admin Assistant Approved by: _____ Roy Englebrecht, Vice Chair T Craig Roy Englebrecht