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HomeMy WebLinkAbout04/17/2014 - City Arts Commission - Approved Minutes 1 Newport Beach City Arts Commission Meeting Minutes Thursday, April 17, 2014 – 5:00pm Central Library Convened at 5:03pm 1) Call Meeting to Order Chair Goldberg called the meeting to order. 2) Roll Call Commissioners Present: Rita Goldberg, Chair Arlene Greer, Vice Chair Caroline Logan, Secretary Michael Magrutsche Robert Smith Commissioners Absent: Judy Chang and Charles Ware Staff Present: Tim Hetherton, Library Services Director Elaine McMillion, Administrative Support Specialist 3) Public Comments – None. 4) Approval of Minutes Under agenda item C.2. Fine Arts Ad Hoc Committee, Committee Chair Greer noted revisions to the report on page 6 as follows: Line 1: “…….reported the fourth and last installation will be installed this week.” Line 4: “……. library throughout the coming year, have been selected by the committee.” Line 6: “The event begins at 1:00pm.” “The National Charity League will help to install the artwork with the help of the Newport Beach Arts Foundation and the City Arts Commission, and will be held on the Civic Green and in the Community Room.” Commissioner Smith reviewed the changes that were submitted in Jim Mosher’s written comments, which were submitted prior and made available at this meeting. All revisions as submitted in these written comments will be made. Motion made by Commissioner Smith and seconded by Chair Goldberg and carried (5-0-0-2) to approve the minutes of March 13, 2014 as amended and noted. AYES: Goldberg, Greer, Logan, Smith, and Magrutsche NOES: None ABSTENTIONS: None ABSENT: Chang and Ware 2 5) Current Business A. Consent Calendar - 1. Correspondence and Press - None 2. Financial Report - None 3. Cultural Arts Activities - None Motion made by Vice Chair Greer and seconded by Commissioner Logan and carried (5-0-0-2) to approve the Consent Calendar as presented. AYES: Goldberg, Greer, Logan, Smith, and Magrutsche NOES: None ABSTENTIONS: None ABSENT: Chang and Ware B. Items for Review and Possible Action – Motion made by Secretary Logan and seconded by Vice Chair Greer and carried (5-2) to present agenda item B2 before B1 and B3. AYES: Goldberg, Greer, Logan, Smith, and Magrutsche NOES: None ABSTENTIONS: None ABSENT: Chang and Ware 2. City Arts Commission By-Laws- Review and Revision Vice Chair Greer reviewed the changes as made to the individual articles in the by-laws. The committee recommended that these by-laws be adopted. Tim Hetherton, Library Services Director, was available to provide clarification to the articles, as needed. Motion made by Commissioner Smith and seconded by Commissioner Magrutsche and carried (5-0-0-2) to accept the revised by-laws as presented. AYES: Goldberg, Greer, Logan, Smith, and Magrutsche NOES: None ABSTENTIONS: None ABSENT: Chang and Ware 1. Civic Center Invitational Sculpture Exhibition Update- Presentation by Richard Stein, Arts Orange County Commissioner Smith outlined the background of art selection for the Civic Center, noting that Arts Orange County was selected last year to help bring sculptures to the City. Upon City approval, the selected sculptures will be installed in August, with a public opening on September 13, 2014. 3 Richard Stein, Arts Orange County (OC) Executive Director, provided a PowerPoint presentation and handouts showing the selected sculptures and a site plan of the proposed sculpture locations. He discussed the selection criteria and application process the artists went through, noting that there were 171 artists and 260 artworks submitted, with 27 artists from Orange County, 3 from Newport Beach, and the remaining artists from other areas. There have been ten selected works and three alternate works. Rebecca Ansert from Green Public Art Consultancy, reviewed the art selection process and site selection procedures, noting that the committee reviewed landscaping and neighboring buildings and locations before selecting the proposed locations. The locations for each of the ten pieces were outlined and displayed on a map. Rebecca noted the features of each proposed site location as well as the measurements of each of the selected sculptures. Richard Stein added that each location was selected with the assistance of pertinent City staff and the Civic Center architect. Motion made by Commissioner Smith and seconded by Vice Chair Greer and carried (5-0-0-2) to ratify the proposal as presented. AYES: Goldberg, Greer, Logan, Smith, and Magrutsche NOES: None ABSTENTIONS: None ABSENT: Chang and Ware Commissioner Magrutsche stated that he feels each piece should be looked at and that the sculptures should be Photoshopped into each location as this would allow the Commission to see the sculptures in the proposed locations more clearly. Rebecca Ansert noted that the committee was able to see some of the art pieces in person, however not all of them since all of the artists are not local. Commissioner Smith noted that each artist has gone through a strict process of approval and the Commission trusts each piece will be of quality work. It is beyond the scope of the budget to have each piece viewed in person. Richard Stein noted that Arts OC was not asked to photo shop the each piece into this presentation and is willing to work with staff and produce photoshopped images of the art pieces in the proposed locations prior to being submitted to City Council. Chair Goldberg opened public comment. Sarah Wilkinson stated that she did not agree with the final placement of her sculpture Uprooted II that is currently displayed outside of the Civic Center Council Chambers. She noted that she did not have a say on where it would be placed, and went along with the City’s decision on placement. She wishes she had taken a photo montage of this piece on the site before it was installed, and at that time the City Arts Commissioners were happy with the chosen location. Since then she has heard they are not happy with the placement. She is concerned that the proposed locations of the selected sculptures as presented will encounter the same issue. She agrees with Commissioner Magrutsche and would like to see the sculptures shown in their proposed locations prior to being installed. She does not want the critical 4 comments she has received in regard to her sculpture’s placement to be experienced by these artists, and hopes they are treated better than she has been. Concerns over proposed placement of the presented pieces was discussed further. Richard Stein spoke on the differences in the art pieces, and noted that it is a wonderful opportunity to share with the public a wide spectrum of what public art can be. Jim Mosher echoed the sentiment of Commissioner Magrutsche and Sarah Wilkinson, noting the need to visualize what the pieces will look like on the site individually and together. He noted the importance for the City Arts Commissioners to present them in a way that the City Council and the general public will see what they will look like prior to being installed and not surprised afterward. He also noted that one of the selections appears to be currently installed elsewhere. He inquired on how it would be removed and reinstalled at the Civic Center. Chair Goldberg discussed the process for installing temporary art in one location and removing it and installing it in another location. This allows artwork to be viewed by many individuals. Board of Library Trustee and former City Arts Commissioner Robyn Grant complimented the Commission as a whole, specifically Commissioner Smith in this process, noting that this is a wonderful idea and is the fruition of many hours of work by the City Arts Commission and staff. Chair Goldberg asked for a modification to the previous motion. Motion made by Commissioner Smith and seconded by Commissioner Magrutsche and carried (5-0-0-2) to ratify the work of the committee as presented showing each of the sculptures photoshopped to scale in their proposed locations, for presentation to City Council. AYES: Goldberg, Greer, Logan, Smith, and Magrutsche NOES: None ABSTENTIONS: None ABSENT: Chang and Ware Vice Chair Greer thanked the committee for their dedication and hard work. Sarah Wilkinson asked about the stipend given to each artist. Richard Stein outlined the stipend amounts and how they are allotted for each sculpture. This information will be incorporated into the submission to City Council. Further discussion on how the stipends were allotted was made. Commissioner Smith explained the package each artist was awarded, noting that it included expenses required to move the piece to Newport Beach. Sarah Wilkinson asked that her personal contact information, address and telephone number be removed from the contract for Uprooted II which is located on the City Website. 3. Master Arts & Culture Plan for the City of Newport Beach - Update regarding City Council input on Arts OC proposal for preparation of an Arts Master Plan 5 Chair Goldberg discussed the City’s proposed Master Arts & Culture Plan. A plan has been presented to the City, with the collaboration of Arts OC and it will involve the community and find avenues to increase culture throughout the City. C. Monthly Reports - 1. Newport Beach Sculpture Garden Ad Hoc Committee – Previously discussed. 2. Fine Arts Ad Hoc Committee Committee Chair Greer noted that the last installation of the Hilbert Collection is now available in the Central Library, and noted each piece. This is the last installation which will be on display until late May. The June exhibition will be announced at the May City Arts Commission meeting. She gave an update on the upcoming Newport Beach Juried Arts Exhibition to be held on June14 from 1:00 – 6:00pm, with the awards ceremony at 4:30pm. Outreach efforts were also noted and included a recent homeowners’ event at Sherman Gardens and the Chamber of Commerce. All were urged to invite their acquaintances to attend the June Art Exhibition. 3. Museum Tour Ad Hoc Committee Chair Goldberg noted that this committee is currently sunsetted. 4. Arts Foundation Liaison Ad Hoc Committee Commissioner Smith noted that the Arts Foundation met last night to attend an event where they viewed the current exhibition of California scene paintings at the Irvine Museum on Von Karman. They are seeking underwriters and planning for, and focusing on getting funding and publicity for The Art in the Park to be held in October. 5. Cultural Arts Grants Ad Hoc Committee Chair Goldberg noted that this committee is currently sunsetted. 6. Art Site Suitability Ad Hoc Committee Commissioner Magrutsche chair of this committee excused Commissioner Ware, noting that he is on business out of the country and it was difficult to teleconference this meeting. The purpose of the committee was reviewed, noting the expanded art team and the planning that is currently underway. He noted the art placement suitability requirements, as well as the team’s conducting of pilot evaluations and inventory maintenance and associated costs. Commissioner Magrutsche encouraged continued work with the City on the Master Plan to include public art, as well as guidelines for the display of art. He noted the plans of having interns help with this project. 7. Civic Center Art Placement Ad Hoc Committee 8. Art Owned by the City of Newport Beach Ad Hoc Committee Committee Chair Greer noted that the committee will be meeting next week and will give a report at the next Arts Commission Meeting on the City’s art inventory. 6 6) City Arts Commission Announcements or Matters Which Members Would Like Placed on a Future Agenda for Discussion, Action or Report (Non-Discussion Item) Chair Goldberg discussed upcoming concerts and events, with the first being the Hutchins Concert on Sunday, June 22 which has performed before and was well received. The list of upcoming events was noted by Library Services Director Hetherton. Chair Goldberg stated that she would like to appoint new members to an Ad Hoc Master Plan Committee. She reviewed the criteria for this committee. 7) Public Comments on Non-Agenda Items - None. Motion made by Vice Chair Greer and seconded by Commissioner Smith and carried (5-0-0-2) to adjourn the meeting. AYES: Goldberg, Greer, Logan, Smith, and Magrutsche NOES: None ABSTENTIONS: None ABSENT: Chang and Ware 8) Adjournment – 6:20 p.m. Submitted by: Rita Goldberg Chair Approval of Minutes