HomeMy WebLinkAbout11 - Eastbluff Park Field Improvements —Award Contract No. 6268PO CITY OF
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City Council Staff Report
November 24, 2015
Agenda Item No. 11
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Peter Tauscher, Civil Engineer
PHONE: (949) 644-3316
TITLE: Eastbluff Park Field Improvements —Award Contract No. 6268
ABSTRACT:
Staff has now received bids for the Eastbluff Park Field Improvement project, and is
requesting City Council approval to award the contract to Calpromax Engineering, Inc.
RECOMMENDATION:
a) Approve the project plans and specifications;
b) Award Contract No. 6268 to Calpromax Engineering, Inc. (Calpromax), for the
total bid price of $138,800.00, and authorize the Mayor and the City Clerk to execute
the contract; and
C) Establish a contingency of $21,200.00, approximately 15 percent, to cover the
cost of unforeseen work.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding for the award of this contract.
The following fund will be expended:
Account Description
Building Excise Tax
Account Number
14101-980000-16P11
16P11 -Construct -141
Amount
$ 165,000.00
Total: $ 165,000.00
Eastbluff Park Field Improvements —Award Contract No. 6268
November 24, 2015
Page 2
Proposed uses are as follows:
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Purpose
Calpromax Engineering, Inc. Construction Contract
Calpromax Engineering, Inc. Construction Contingency
TBD Inspection/Printing/Incidentals
Total:
DISCUSSION:
$ 138,800.00
$ 21,200.00
$ 5,000.00
$ 165,000.00
Eastbluff Park baseball field is currently used by local youth baseball programs. The
current backstop and fences are in need of replacement and its proximity to the
playground presents a potential safety issue. The outdated backstop and fences are
being replaced with new fences and netting and will be extended along the infield up to
a height of forty (40) -feet.
At 10 a.m. on November 5, 2015, the City Clerk opened and read the following bids for
the Eastbluff Park Field Improvements project:
BIDDER TOTAL BID AMOUNT
Low Calpromax Engineering, Inc. $ 138,800.00
2 AMTEK Construction $ 175,272.50
The total low bid amount is 5 percent over the Engineer's Estimate of $132,000.00. A
review of the apparent low bidder's (Calpromax) bid package revealed they did not have
very much experience. Staff requested and received additional documentation to justify
their ability to complete the work specified in the contract documents. Calpromax
possesses a California State Contractors License Classification "A" as required by the
project specifications. Therefore, staff recommends awarding the contract to
Calpromax.
The work necessary for the completion of this contract consists of distributing
construction notices to residents and businesses; removing the existing dilapidated
backstop and fencing; installing an up-to-date back stop system; replacing the existing
drinking fountain with bottle filler model; and restoring any damaged areas to the field or
sidewalk.
Pursuant to the contract specifications, the contractor will have thirty (30) consecutive
working days to complete the work.
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Eastbluff Park Field Improvements — Award Contract No. 6268
November 24, 2015
Page 3
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ("CEQA") pursuant to Section 15302 (replacement of existing
facilities involving negligible expansion of capacity) of the CEQA Guidelines, California
Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item). The Notice Inviting Bids was
advertised in the City's official publication and in construction industry publications.
ATTACHMENTS:
Attachment A — Location Map
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ATTACHMENT A
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EASTBLUFF PARK
FIELD IMPROVEMENTS
LOCATION MAP
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PARK LIMITS
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-6268 11/24/15
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