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City Council Staff Report
November 24, 2015
Agenda Item No. 13
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer
PHONE: 949-644-3314
TITLE: Annual Concrete Replacement Program - Award of Contract
No. 6304
ABSTRACT:
Staff has now received construction bids for the FY 15/16 Concrete Replacement
Program that will address various street concrete replacement work (sidewalks, curb
and gutters, curb access ramps, driveways) within the John Wayne Airport Area,
Eastbluff and Newport Center communities and is requesting City Council's approval to
award the contract to Unique Performance Construction, Inc.
RECOMMENDATION:
a) Approve the project drawings and specifications;
b) Award Contract No. 6304 to Unique Performance Construction, Inc. for the Total Bid
Price of $483,425.00, and authorize the Mayor and the City Clerk to execute the
contract;
c) Establish an amount of $49,000 (10%) to cover the cost of unforeseen work not
included in the original contract; and
d) Approve Budget Amendment No. 16BA-015, transferring $50,000.00 in project
savings from Account No. 01001927-980000-15R04 (2014-2015 Citywide Slurry
Seal Program) to Account No. 01001927-980000-16E11 (Concrete Pavement
Replacement).
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Annual Concrete Replacement Program - Award of Contract No. 6304
November 24, 2015
Page 2
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding for this recommendation. It will
be expensed to the general fund account in the Public Works Department, 16R11 -
Construct -010 -Unassigned; 01001927-980000-16R11.
Proposed uses are as follows:
Vendor
Purpose
Amount
Unique Performance Construction, Inc.
Construction Contract
$
483,425.00
Unique Performance Construction, Inc.
Construction Contingency
$
49,000.00
GMU Geotechnical, Inc.
Geotechnical Services
$
6,000.00
Various
Printing & Incidentals
$
1,000.00
Total:
$
539,425.00
DISCUSSION:
At 10:30 a.m. on November 5, 2015, the City Clerk opened and read the following bids
for this project:
Low Unique Performance Construction,
2nd CT&T Concrete Paving, Inc.
3rd Grigolla & Sons Construction Co.,
4th Vido Samarzich, Inc.
5th C.S. Legacy Construction, Inc.
6th All American Asphalt
TOTAL BID AMOUNT
Inc. $483,425.00
$522,246.00
Inc. $524,850.00
$578,780.00
$664,731.00
$677,677.00
The low bid amount is three (3) percent below the Engineer's Estimate of $500,000. The
low bidder, Unique Performance Construction, Inc., possesses a California State
Contractors License Classification "A" as required by the project specifications. A check
of the contractor's references indicates satisfactory completion of similar projects for
other public agencies. The work necessary to complete this contract consists of existing
sidewalk, curb and gutter replacement; curb access ramps; driveways; pruning tree
roots; and removal and replacement of trees per City standards within the John Wayne
Airport Area, Eastbluff and Newport Center communities. Pursuant to the Contract
Specifications, the Contractor will have eighty-five (85) consecutive working days to
complete the work.
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Annual Concrete Replacement Program - Award of Contract No. 6304
November 24, 2015
Page 3
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c) (minor alteration of
existing public street with negligible or no expansion of use) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential to have
a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Budget Amendment
13-3
/_1if_[91:ILy, l4ki III r_1
AIRPORT AREA
CONCRETE PAVEMENT
REPLACEMENT PROGRAM
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-6304 1 11/24/15
I
EASTBLUFF&
NEWPORT CENTER AREA
CONCRETE PAVEMENT
REPLACEMENT PROGRAM
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-6304 1 11/24/15
13-5
ATTACHMENT B City of Newport Beach
BUDGET AMENDMENT
2015-16
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
X Transfer Budget Appropriations
SOURCE:
X from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 16BA-015
AMOUNT: $50,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer expenditure appropriations from the 2014-15 Citywide Slurry Seal Program project to the Concrete
Pavement Replacement project to address various street concrete replacement work within John Wayne Airport area,
Eastbluff and Newport Center.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Object Description
REVENUE ESTIMATES
Org Object Description
EXPENDITURE APPROPRIATIONS
Amount
Debit Credit
Automatic System Entry.
Signed:
Financia Approva : Finance ctor Date
Signed:
Adminis tive Approval: City Mana r Date
Signed
City Council Approval: City Clerk
Date
13-6
Description
Org
Number
01001927
General Fund CIP - Street
Object
Number
980000
Capital Improvement Project
Project
Number
15R04
2014-15 Citywide Slurry Seal Program $50,000.00
Org
Number
01001927
General Fund CIP - Street
Object
Number
980000
Capital Improvement Project
Project
Number
16E11
Concrete Pavement Replacement $50,000.00
Automatic System Entry.
Signed:
Financia Approva : Finance ctor Date
Signed:
Adminis tive Approval: City Mana r Date
Signed
City Council Approval: City Clerk
Date
13-6