The URL can be used to link to this page

Home My WebLink About08 - Community Programs Grants for Fiscal Year 2015-2016PO CITY OF z NEWPORT BEACH Cq G�p� P City Council Staff Report December 8, 2015 Agenda Item No. 8 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Dave Kiff, City Manager - 949-644-3001, dkiff@newportbeachca.gov PREPARED BY: Kim Rieff, Department Assistant PHONE: 949-644-3004 TITLE: Community Programs Grants for Fiscal Year 2015-2016 ABSTRACT: The City of Newport Beach (City) annually awards a number of Community Programs Grants to local organizations that serve Newport Beach residents and are beneficial to resident's quality of life. RECOMMENDATION: Pursuant to City Council Policy A-12, find that the organizations listed below provide services or programs that serve residents and are beneficial to resident's quality of life and authorize the allocation of $40,000 in Community Programs Grants in the following manner: Orange County Council on Aging Central Orange Coast YMCA Boys & Girls Club of the Harbor Area Serving People in Need, Inc. (SPIN) Someone Cares Soup Kitchen Newport Harbor High School Youth Employment Services (YES) Speak Up Newport TOTAL FUNDING REQUIREMENTS: $10,000 7,500 7,500 5,000 4,000 3,500 1,500 1,000 $40,000 The current adopted budget includes sufficient funding for the Community Programs Grants, which will be expensed to the City Council's budget account 01005005-821006. Community Programs Grants for Fiscal Year 2015-2016 December 8, 2015 Page 2 DISCUSSION: The City's adopted Fiscal Year 2015-2016 General Fund budget and City Council Policy A-12 Discretionary Grants (Attachment A) set aside $40,000 (Account #01005005- 821006) to provide financial assistance to organizations providing services to local residents. The operative section of City Council Policy A-12 provides: Community Programs Grants shall be expended from the General Fund in the amount of $40,000 each fiscal year. The City Manager's Office shall review all requests for Community Programs Grants and shall forward recommendations for funding to the City Council for final approval. At the time of the City Manager's presentation of any Community Programs Grant award proposals to the City Council, the City Manager shall show which entities, if any, have received funds from either the CDBG Social Services Fund or the District Discretionary Grant Account during the same fiscal year. The City Manager shall follow these priorities when recommending Community Programs Grants: A. Local groups located within the City and offering programs to City residents; B. Regional groups located in Orange County and offering programs to City residents; and C. Groups located in California and offering programs to City residents. Groups not offering programs or services to local residents shall not be eligible for support from the City. In October 2015, letters were mailed notifying organizations of the City Council's intent to award Community Programs Grants for Fiscal Year 2015-2016. Ten (10) applications were received. A staff committee comprised of Library Services Director Tim Hetherton, Library Services Manager Dave Curtis, Sergeant Keith Krallman, OASIS Recreation Supervisor Susie DiGiovanna and Department Assistant Kim Rieff reviewed and evaluated each of the 10 applications. The applications were evaluated based upon how well each fit the program's eligibility. Copies of the submitted applications (and audited financial statements) are on file in the City Manager's Office. A brief summary of the grant applications, the organization's client bases, the intended uses for the grants, the amount requested by the applicants, and the staff funding recommendations are included in Attachment B. Two groups that applied were not recommended for funding (Advocates for Grandparent -Grandchild Connection and the Newport Beach Sister Cities Association). The NBSCA had previously received $3,000 in the City's FY 15-16 Budget. Therefore, a further allocation is not recommended. 8-2 Community Programs Grants for Fiscal Year 2015-2016 December 8, 2015 Page 3 ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A - City Council Policy A-12 Attachment B - FY 2015-16 Recommended Funding 8-3 ATTACHMENT A A-12 DISCRETIONARY GRANTS It shall be the policy of the City Council that the City of Newport Beach's ("City") budget specifically allows the City Council to, at any time during the year, direct revenue towards worthy projects or programs which the City Council deems beneficial to Newport Beach's resident's quality of life. The City Council notes that it has multiple tools at its discretion to assist non-profit agencies, community groups, community events, or enhancement projects within the City. These tools are: A. Federal Community Development Block Grant (CDBG) Social Service Funds; B. Community Programs Grants from the General Fund; C. Special Event Grants from the General Fund; and D. The "District Discretionary Grant Account" from the General Fund. These funds shall be provided for in the following manner: (CDBG) Social Services funds shall be allocated according to standards set by the federal government and appropriated at least once each year. The level of funding offered for social services in Newport Beach shall be based upon federal formulas and the specific amount of CDBG revenue allocated to the City in any one fiscal year. The Community Development Department shall administer these funds after City Council approval of the funds' expenditure. Community Programs Grants shall be expended from the General Fund in the amount of $40,000 each fiscal year. The City Manager's Office shall review all requests for Community Programs Grants and shall forward recommendations for funding to the City Council for final approval. At the time of the City Manager's presentation of any Community Programs Grant award proposals to the City Council, the City Manager shall show which entities, if any, have received funds from the CDBG Social Services Fund, the District Discretionary Grant Account, or a Special Event Grant during the same fiscal year. The City Manager shall follow these priorities when recommending Community Programs Grants: A. Local groups located within the City and offering programs to City residents; 11 8-4 A-12 B. Regional groups located in Orange County and offering programs to City residents; and C. Groups located in California and offering programs to City residents. Groups not offering programs or services to local residents shall not be eligible for support from the City. Special Events Grants are intended to allow meritorious community, social or athletic events to offset some or all of their City fees for their event. Doing so should decrease costs to the event organizer so that beneficiaries can see even greater benefit from any fundraising associated with the events. The City Manager shall, in consultation with the City Council, establish a threshold amount for the proposed City budget that reflects adequate support for these events. The City Manager shall establish an administrative policy for these grants. The City Manager may divide the funding into more than one category to ensure that different types of events are fairly measured with peer events. The City Council shall consider and approve the Special Event Grant allocations by recipient. District Discretionary Grant Accounts. At the start of the fiscal year, the City Manager shall provide an account for each Council District within the City Council's Budget division known as the District Discretionary Grant Accounts. The City Council shall set a funding level of these Accounts during the budget process preceding the June adoption of the City's budget. Each City Council Member shall have, at his or her discretion, the ability to allocate their District's funding to uses, projects, or community entities that benefit the City as a whole or the City Council Member's district specifically. Any expenditure from these Accounts must have an identifiable public benefit. Requests to expend these funds should be directed by each City Council Member to the Finance Director. Expenditures will be reported to the City Council annually. The report will include a brief description and the public benefit associated with each expenditure. At the conclusion of the fiscal year in which the District Discretionary Grant Accounts received appropriation, all unencumbered funds in the Accounts shall be deposited in the City's General Fund Reserve Account. 2 8-5 Adopted - July 8,1985 Amended - October 28,1991 Amended - January 24,1994 Amended - May 22, 2001 Amended - June 22, 2010 Amended - September 27, 2011 Amended - May 12, 2015 Formerly F-22 A-12 K' :. FY 2015-2016 COMMUNITY PROGRAMS GRANTS Attachment B M Newport Beach City Council - December 8, 2015 R Grant Total # of Grant # of Newport Beach Residents Last HS Recommendedin District ._ Applicant Contact HO City Client Base Clients Intended Use of Served Grant FY 2015-16 Discretionary Employment skills training, 1 Youth Employment Services of John Hobson Costa Youth ages 16-24 82 personal finance, money management education, 41 N Newport-based based youth and 11 Newport- $4,500 $1,500 No No the Harbor Area Mesa job counseling and job based employers referrals Emergency rental Needy families, assistance, food, utility 14 families rental assistance; 200 families 2 Serving People In Need (SPIN) Jean Wegener Costa homeless persons, 205 assistance, emergency received food; 11 utilities; 4 prescriptions; 22 $3,500 $5,000 No No Mesa more. medical and dental assistance, move-in costs, gas coupons; 5 bus coupons; 1 job development; 32 hygiene items and care repairs Long Term Care Ombudsman Program, Carolina Seniors 55+ and Health Insurance 3 Orange County Council on Aging Gutierrez- Santa Ana their families 28,000 Counseling, Financial 5% $5,000 $10,000 No No Richau Abuse Prevention Program, and Mental Health Services After School Programs, 4 Boys & Girls Club of the Harbor Nicole Newport Youth 265 Day Camps, Athletic 100°i $5,000 $7,500 No No Area DeLoach Beach Leagues, Summer Camps and Academic Enrichment After School Programs, Residents of NB, arts and humanities, youth 5 Central Coast YMCA Orange g Monique Newport Irvine, Fountain 3,350 sports, aquatics, health Approximately 3,350 $3,500 $7,500 No No Carpenter Beach Valley, Costa Mesa and wellness programs, volunteer programs and free special events "Scholarship" services 6 Newport Harbor High School Jeanette Via Newport NHHS Students 50-75 offered to NHHS students, 50-75 $4,000 $3,500 No No Beach PE clothes, workbooks, art supplies Someone Cares Soup Kitchen Shannon Costa Anyone that needs NA Hunger Relief 2% None $4,000 No No Santos Mesa hunger relief Provide community forums a Speak Up Newport Richard Luehrs Newport Newport Beach 75-100 on topics of interest and 75-10o None $1,000 No No Beach Community importance to residents of Newport Beach TOTAL - $40,000 8-7 December 8, 2015 Insider's Guide From: Kiff, Dave Sent: Friday, December 04, 2015 11:10 AM Subject: Insider's Guide - Tuesday, December 8, 2015 A pleasant Friday to you. Here's what may be of interest to you on the Newport Beach City Council meeting of Tuesday, December 8th, 2015. Meeting information is at the end of this e-mail. This is the City Council's final planned meeting of 2015. The second meeting in December is not typically held, as it falls close to Christmas. Additionally, this final meeting of the year is predominantly an organizational meeting whereby the Council nominates and votes on a new mayor and mayor pro tem. Typically, these positions are rotated annually. Therefore, there is no Study Session at this meeting. The Regular Session starts at 6:15 p.m. and has a small handful of items not related to organizational business: • Second reading for the land use amendments for the Lido House Hotel. • A big dollar item is involved on a long-awaited plan to improve the streetscape and repave the area around 15th Street and Balboa. This is a really nice improvement coming. • Some early viewing of a few "tentative agreements" with some labor groups appears —this allows the Council and public to see estimated costs and terms well before the final vote (which would be in January 2016). • our annual distribution of community grants occurs at this meeting (about $40,000 each year). • An expenditure to provide a different type of vest for our police officers is also on the agenda. Then the reorganization occurs. The vote for the new mayor comes first, then the new mayor presides over the election of the mayor pro tem. Then folks decide where they want to sit for the next year. Because this is a year in between elections, the speechifying will likely be less/shorter in number and duration. Nothing like last year, when four folks left the Council and four folks joined it. Some notes: • Lots of terrific events are this weekend (tree lightings, Christmas walk, park opening, etc) — the listing is here: http://newportbeachca.gov/Home/Components/News/News/4548/2720. A gold star to whomever makes it to all of them (which I think is impossible). • The Finance Committee meets this coming Thursday, December 10th, in Conference Room 2E of the Civic Center at 4:00 p.m. • Quorum permitting, we hope to have an Aviation Committee meeting on Monday, December 14th at 4:00 p.m. in the Civic Center's community room. All are welcome. • Star Wars, the Force Awakens releases in the late evening of December 17th — all city offices will be closed. O • Because the Guide is wrapping it up for 2015, 1 will wish you and your families a Merry Christmas, Happy Hanukah, and good start to 2016. During the week between Christmas and New Year's, most city offices will be closed, but the libraries will be open some of those days with some shorter hours. Check their website for more information. If the long-awaited EI Nino rains come, we'll be out in low-lying places (um, about 40% of town) if those come with king tides at the end of December. So while offices might be closed, work will get done. • Lastly, I want to honor and recognize two of my colleagues who are retiring as the month ends —they are Police Chief Jay Johnson and Deputy City Manager Terri Cassidy. They both have long and storied careers in public service, and I will miss them both a great deal. Their service to Newport Beach has been so valuable. • 1 need to close with something more sobering. It is hard to see the possible links to terrorism in Wednesday's deaths in a public building in San Bernardino, and not to think of all of us — residents, customers, business owners, city employees, our Council members and Commissioners, our first responders, and more — as we digest that through our own lenses. Please - if you see something, say something. You might think that you shouldn't bother the NBPD about it, but know that it's not a bother. That's what the 644-3717 number is there for. As always, thanks for reading and have a nice weekend. Please feel free to forward this e-mail to family, friends and members of your HOA if you represent one. I always like hearing from you, too, so please don't hesitate to ask a question or offer a comment. Sincerely, Dave Kiff City Manager dkiff@newportbeachca.gov 949-644-3001 City Council Meeting Information: The Newport Beach City Council meets on the 2nd and 4th Tuesdays of most months (the exceptions are August and December). Typically, there is a Study Session that starts at 4:00 p.m. Study sessions are times for the Council to take a deeper look at a specific issue, or hear a presentation, that might eventually lead to a specific and more formal action. A closed session often follows the Study Session. Closed sessions are typically to address legal, personnel, and other matters where additional confidentiality is important. The Regular (evening) Session typically starts at 7:00 p.m., and often has a specific listing of 20-40 different items ready for formal votes. Items on the "Consent Calendar" are heard all at once, unless a Council member has removed (aka "pulled") an item from the Consent Calendar for specific discussion and separate vote. If an item on the agenda is recommended to be "continued", it means that the item won't be heard nor voted on that evening, but will be pushed forward to another noticed meeting. Public Comment is welcomed at both the Study Session and the Regular Session. The public can comment on any item on the agenda. If you want to comment on a Consent Calendar item that was not pulled from the Consent Calendar by a Council Member, you will want to do so at the time listed on the agenda — right before the Council votes on the entire Consent Calendar (it's Roman Numeral XIII on the posted agenda). If an item is pulled, the Mayor will offer that members of the public can comment as that specific item is heard separately. Additionally, there is a specific section of Public Comment for items not on the agenda, but on a subject of some relationship to the city government. The Council meets in the Council Chambers at 100 Civic Center Drive, off of Avocado between San Miguel and East Coast Highway. There is plenty of parking in the parking structure behind City Hall. You are always welcome to attend in person, but you can also watch on TV (Channels 3/31) or on your computer. This Insider's Guide is not an attempt to summarize every item on the Agenda —just the ones that seem of specific interest to Dave. You are encouraged to read the full agenda if you'd like —to do so, click here: https://newportbeach.legistar.com/Calendar.aspx