HomeMy WebLinkAbout09 - Purchase of New Load-Bearing VestsQ ��W PpRT
CITY OF
s NEWPORT BEACH
cIt,FORCity Council Staff Report
December 8, 2015
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, City Manager
949-644-3001, dkiff@newportbeachca.gov
PREPARED BY: Dave Kiff, City Manager
TITLE: PURCHASE OF NEW LOAD-BEARING VESTS; BUDGET
AMENDMENT
ABSTRACT:
Several rank and file members of the Newport Beach Police Department have been
testing the wear and operability of new load-bearing vests. The vests shift the weight of
required police equipment traditionally worn on the utility belt from the employees' hips
and lower back to the shoulders. Generally, the staff has found the new vests to be
more comfortable and easier on the back after a shift's work. This item would approve
the purchase of load-bearing vests and related uniform shirts for officers who desire this
new style of vest.
RECOMMENDATION:
Authorize the purchase of new ballistic vests for the Newport Beach Police Department
and approve Budget Amendment No. 16BA-020, in the amount of $55,000.
FUNDING REQUIREMENTS:
The budget amendment accommodates the funding requirements ($55,000) for this
agenda item.
DISCUSSION:
After trying out a different model of load-bearing vests over the past several months,
several members of the Newport Beach Police Department have asked that the City
consider purchasing these vests for each member of the sworn staff.
9-1
Purchase of New Load -Bearing Vests
Agenda Item No. 9
Page 2
The load-bearing vests have a different support structure than the traditional police
utility belt, and are worn like an overshirt. The support structure moves the bearing
weight of the vest across the upper body, instead of just the lower back and hips. The
employees' existing department -issued ballistic vests fit inside the new load-bearing
vest. They are also easier to put on and remove given that they are worn over a
uniform shirt versus under the uniform.
Initially, members of the Newport Beach Police Association offered to fund the purchase
of the new vests, but given the apparent favorability of the vests as well as the
additional comfort they provide, the City is willing to consider buying the vests using
NAFF funds. Doing so requires a budget amendment.
Each load-bearing vest costs about $400, and has a service life of about five years.
Purchase of the vests would include the special material used to cover the employees'
existing ballistic vest and the uniform shirt associated with the vest, for a total of $500
per load-bearing vest/uniform shirt combination. It is anticipated that 110 sworn
employees will switch to the new vest, for a total one-time cost of $55,000.
Replacement of the vests over time would be proposed in future years' police
department budgets.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find that this action is not subject to the California
Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Attachment A — Budget Amendment
9-2
ATTACHMENT A City of Newport Beach
BUDGET AMENDMENT
2015-16
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from the Asset Forfeiture Fund for the
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Object Description
1050061 300000 Asset Forfeiture Fund - Fund Balance
REVENUE ESTIMATES
Org Object Description
EXPENDITURE APPROPRIATIONS
NO. BA- 16BA-020
AMOUNT:1 $55,000.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
Signed
Signed:
Signed:
Financial Approval: Finance Director
Administrative Approval: City Man ger
City Council Approval: City Clerk
of bulletproof vests
Amount
Debit Credit
$55,000.00
* Automatic System
$55,000.00
ig,-3_1---
Date
Date
Date
9-3
Description
Org
Number 1050061 Asset Forfeiture
Object
Number 911024 Equipment NOC
Project
Number
Org
Number
Object
Number
Project
Number
Signed
Signed:
Signed:
Financial Approval: Finance Director
Administrative Approval: City Man ger
City Council Approval: City Clerk
of bulletproof vests
Amount
Debit Credit
$55,000.00
* Automatic System
$55,000.00
ig,-3_1---
Date
Date
Date
9-3
December 8, 2015
Insider's Guide
From: Kiff, Dave
Sent: Friday, December 04, 2015 11:10 AM
Subject: Insider's Guide - Tuesday, December 8, 2015
A pleasant Friday to you.
Here's what may be of interest to you on the Newport Beach City Council meeting of Tuesday, December 8th,
2015. Meeting information is at the end of this e-mail.
This is the City Council's final planned meeting of 2015. The second meeting in December is not typically held, as it falls
close to Christmas. Additionally, this final meeting of the year is predominantly an organizational meeting whereby the
Council nominates and votes on a new mayor and mayor pro tem. Typically, these positions are rotated annually.
Therefore, there is no Study Session at this meeting. The Regular Session starts at 6:15 p.m. and has a small handful of
items not related to organizational business:
• Second reading for the land use amendments for the Lido House Hotel.
• A big dollar item is involved on a long-awaited plan to improve the streetscape and repave the area around 15th
Street and Balboa. This is a really nice improvement coming.
• Some early viewing of a few "tentative agreements" with some labor groups appears —this allows the Council and
public to see estimated costs and terms well before the final vote (which would be in January 2016).
• our annual distribution of community grants occurs at this meeting (about $40,000 each year).
• An expenditure to provide a different type of vest for our police officers is also on the agenda.
Then the reorganization occurs. The vote for the new mayor comes first, then the new mayor presides over the election
of the mayor pro tem. Then folks decide where they want to sit for the next year. Because this is a year in between
elections, the speechifying will likely be less/shorter in number and duration. Nothing like last year, when four folks left
the Council and four folks joined it.
Some notes:
• Lots of terrific events are this weekend (tree lightings, Christmas walk, park opening, etc) — the listing is
here: http://newportbeachca.gov/Home/Components/News/News/4548/2720. A gold star to whomever makes it
to all of them (which I think is impossible).
• The Finance Committee meets this coming Thursday, December 10th, in Conference Room 2E of the Civic Center at
4:00 p.m.
• Quorum permitting, we hope to have an Aviation Committee meeting on Monday, December 14th at 4:00 p.m. in
the Civic Center's community room. All are welcome.
• Star Wars, the Force Awakens releases in the late evening of December 17th — all city offices will be closed. O
• Because the Guide is wrapping it up for 2015, 1 will wish you and your families a Merry Christmas, Happy Hanukah,
and good start to 2016. During the week between Christmas and New Year's, most city offices will be closed, but
the libraries will be open some of those days with some shorter hours. Check their website for more information. If
the long-awaited EI Nino rains come, we'll be out in low-lying places (um, about 40% of town) if those come with
king tides at the end of December. So while offices might be closed, work will get done.
• Lastly, I want to honor and recognize two of my colleagues who are retiring as the month ends —they are Police
Chief Jay Johnson and Deputy City Manager Terri Cassidy. They both have long and storied careers in public
service, and I will miss them both a great deal. Their service to Newport Beach has been so valuable.
• 1 need to close with something more sobering. It is hard to see the possible links to terrorism in Wednesday's
deaths in a public building in San Bernardino, and not to think of all of us — residents, customers, business owners,
city employees, our Council members and Commissioners, our first responders, and more — as we digest that
through our own lenses. Please - if you see something, say something. You might think that you shouldn't bother
the NBPD about it, but know that it's not a bother. That's what the 644-3717 number is there for.
As always, thanks for reading and have a nice weekend. Please feel free to forward this e-mail to family, friends and
members of your HOA if you represent one. I always like hearing from you, too, so please don't hesitate to ask a
question or offer a comment.
Sincerely,
Dave Kiff
City Manager
dkiff@newportbeachca.gov
949-644-3001
City Council Meeting Information: The Newport Beach City Council meets on the 2nd and 4th Tuesdays of most months
(the exceptions are August and December). Typically, there is a Study Session that starts at 4:00 p.m. Study sessions
are times for the Council to take a deeper look at a specific issue, or hear a presentation, that might eventually lead to a
specific and more formal action. A closed session often follows the Study Session. Closed sessions are typically to
address legal, personnel, and other matters where additional confidentiality is important. The Regular (evening)
Session typically starts at 7:00 p.m., and often has a specific listing of 20-40 different items ready for formal
votes. Items on the "Consent Calendar" are heard all at once, unless a Council member has removed (aka "pulled") an
item from the Consent Calendar for specific discussion and separate vote. If an item on the agenda is recommended to
be "continued", it means that the item won't be heard nor voted on that evening, but will be pushed forward to another
noticed meeting.
Public Comment is welcomed at both the Study Session and the Regular Session. The public can comment on any item
on the agenda. If you want to comment on a Consent Calendar item that was not pulled from the Consent Calendar by a
Council Member, you will want to do so at the time listed on the agenda — right before the Council votes on the entire
Consent Calendar (it's Roman Numeral XIII on the posted agenda). If an item is pulled, the Mayor will offer that
members of the public can comment as that specific item is heard separately. Additionally, there is a specific section of
Public Comment for items not on the agenda, but on a subject of some relationship to the city government.
The Council meets in the Council Chambers at 100 Civic Center Drive, off of Avocado between San Miguel and East Coast
Highway. There is plenty of parking in the parking structure behind City Hall. You are always welcome to attend in
person, but you can also watch on TV (Channels 3/31) or on your computer.
This Insider's Guide is not an attempt to summarize every item on the Agenda —just the ones that seem of specific
interest to Dave. You are encouraged to read the full agenda if you'd like —to do so, click here:
https://newportbeach.legistar.com/Calendar.aspx