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HomeMy WebLinkAboutCorona del Mar BID Agenda Packet 12/03/2015CITY OF NEWPORT BEACH CORONA DEL MAR BUSINESS IMPROVEMENT DISTRICT BOARD AGENDA 100 Civic Center Drive, Corona del Mar Conference Room, Bay 1E Thursday, December 3, 2015 - 7:30 AM Corona del Mar Business Improvement District Board Members: Bernie Svalstad, Chairman Scott Laidlaw, Vice Chairman Keith Dawson, Treasurer Jessica Prause, Secretary Hamid Kianipur, Director Scott LaFleur, Director Shawn Lim, Director Vacant, Director Jim Walker, Director Staff Members: Mary Locey, Management Analyst The Corona del Mar Business Improvement District meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Corona del Mar Business Improvement District agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Business Improvement District and items not on the agenda but are within the subject matter jurisdiction of the Corona del Mar Business Improvement District. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Mary Locey, Management Analyst, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3031 or mlocey@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the City Manager’s Office 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on agenda and non-agenda items generally considered to be within the subject matter jurisdiction of the Corona del Mar Business Improvement District. Speakers must limit comments to three minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Corona del Mar Business Improvement District has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IV.Minutes of the October 22 2015, Corona del Mar Business Improvement District meeting. December 3, 2015 Page 2 Corona del Mar Business Improvement District Board Meeting Approval of Minutes Summary: Review and approval of the draft meeting minutes from prior meeting(s). Recommended Action: Board to approve the draft meeting minutes. CdM BID October 22, 2015 Draft Meeting Minutes V.CURRENT BUSINESS City Council ReportA. Summary: Oral report(s) from present City Council Member(s). Recommended Action: None Proposed Amendments to Newpaper Racks and Stands (NBMC Chapter 5.70) B. Summary: Board to review the proposed amendments to the City's Municipal Code Section 5.70 Newspaper Racks and Stands and recommend the Ordinance be submitted to the City Council for approval. Recommended Action: Board to approve its support for the proposed amendments to the City's Municipal Code Section 5.70 Newpaper Racks and Stands and recommend the Ordinance be submitted to the City Council for approval. Proposed Amendments to NMBC 5.70-Draft Ordinance Nomination of Board Member to Fill Unscheduled VacancyC. Summary: Board to review the application received for nomination to fill the one open CdM BID board seat. Recommended Action: Board to nominate applicant for City Council appointment to the CdM BID board of directors to complete the term through June 30, 2016. Brandes, Adrienne-Application for CdM BID Board December 3, 2015 Page 3 Corona del Mar Business Improvement District Board Meeting BID Project UpdatesD. 1. Parking Management Plan Report (Walker/Laidlaw) Summary: Status report from the parking sub-committee. Recommended Action: None 2. Marguerite & PCH Project (Svalstad) Summary: Provide an update on the Marguerite and PCH intersection landscape and hardscape improvement project. Recommended Action: None 3. Tree Well Maintenance (Laidlaw) Summary: Provide a status update on the tree well landscaping and irrigation. Board to review and approve Pinancle Landscape Management's proposals for additional work. Funds are available in the BID's landscape contingency account for the expenditure. Recommended Action: Board to review and approve Pinnacle Landscape Management's proposal for additional work and the expenditure from the landscaping contingency account. Pinnicale-Proposal Financial Report (Svalstad)E. Summary: Board to review the BID financial reports. Recommended Action: None CdM BID Financial Reports for Period Ending October 2015 BID Website Development (Leonhard)F. Summary: Board to review and approve the website development proposal from Rhino WebGroup and recommend the City enter into an agreement for the services. Recommended Action: Board to approve the website development proposal from Rhino WebGroup (Rhino) and recommend the City enter into an agreement with Rhino to provide the services. Web Development Proposal-Rhino WebGroup December 3, 2015 Page 4 Corona del Mar Business Improvement District Board Meeting Administration & Marketing Report (Leonhard)G. Summary: 1. Results of the 2015 membership survey 2. Beautification award nomination 3. Holiday ad campaign 4. Speak-Up Newport Mayor's Dinner cooperative table sponsorship. Recommended Actions: 1. None. 2. Board to approve the nomination for the January beautification award. 3. None. 4. Board to approve a cooperative table sponsorship with the Corona del Mar Chamber of Commerce to purchase a table at the 2016 Speak-Up Newport Mayor's Dinner in the amount of $600. Funds are available in the BID's marketing programs budget . CdM Chamber of Commerce Report (Leonhard)H. Summary: Provide an update on the Corona del Mar Chamber of Commerce programs and community efforts. Recommended Action: None ANNOUNCEMENTS OR MATTERS WHICH BOARD MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) VI.ADJOURNMENT Next regular meeting is scheduled for January 28, 2014. CdM BID Draft Meeting Minutes for October 22, 2015 | Page 1 Corona del Mar Business Improvement District Board Draft Meeting Minutes October 22, 2015 City of Newport Beach City Hall Corona del Mar Conference Room, 1st Floor, Bay E 100 Civic Center Drive, Newport Beach, CA I. Call to Order Chairman Svalstad called the meeting to order at 7:36 a.m. II. Roll Call Chairman Svalstad called the roll, and everyone in the room introduced themselves. Board Members Present: Chairman Svalstad, Treasurer Dawson, Secretary Prause; Director Walker; Director LeFleur. City Representatives: Mayor Edward Selich, Council Member Scott Peotter, Management Analyst Mary Locey BID Consultants: Linda Leonhard, BID Marketing Consultant and Administrative Services (Corona del Mar Chamber of Commerce) Guests: Michelle Peschel, Josette Patterson, Jim Mosher, and Amy Senk III. Public Comments on Agenda Items Jim Mosher noted that there is an opening on the City Finance Committee that may be of interest to BID Board Members. In addition, he noted that the BID Board might have an interest in the City Council approval of a new contract for cleaning sidewalks in business areas and excluded the Corona del Mar business district. He wondered about the equity of this since the BID Board spends its own money to subsidize the cleaning in the Corona del Mar business area. Josette Patterson proposed hosting one night a month in the Corona del Mar business district to try to promote the businesses to local residents. She proposed that the businesses and restaurants could stay open late and provide promotional offers to customers/residents. It was noted that Laguna Beach does an art walk every Thursday night. Director Walker stated he would meet with Ms. Patterson after the meeting to discuss in further detail. Ms. Leonhard recommended including this proposal in the survey to local businesses. IV. Current Business a. Approval of Minutes MOTION: Director Walker made a motion to approve the September 24, 2015 Board Minutes. Treasurer Dawson seconded the motion. CdM BID Draft Meeting Minutes for October 22, 2015 | Page 2 The motion carried by the following roll call vote: Ayes: Svalstad, Dawson, Walker, LeFleur, Prause b. City Council Report: Mayor Selich reported that the News Rack Ordinance is ready for approval and will be placed on the next agenda where the City Attorney will come to discuss it. In addition, he noted that Visit Newport Beach had their annual dinner on October 21, 2015, and a hospitality industry expert gave a speech worth watching. It had pertinent information on economic trends with applicability toward the general business community. Council Member Peotter did not a report. c. Parking Management Plan (Walker/Laidlaw): Director Walker reported that he was attempting to schedule a meeting with a couple of City Council Members prior to bringing the plan back to the BID Board. d. Marguerite & PCH Project (Svalstad): The BID Board reviewed and approved the proposal from Rabben/Herman Design Office for the proposed design of the beautification project at Marguerite and Coast Highway. Ms. Locey estimated it should take one week for the City attorneys to approve the contract and Rabben/Herman quoted two weeks to complete the design. MOTION: Director Walker made a motion to approve the proposal from Rabben/Herman Design Office for $2,200 to design the beautification project at Marguerite and East Coast Highway. Director LeFleur seconded the motion. The motion carried by the following roll call vote: Ayes: Svalstad, Dawson, Walker, LeFleur, Prause e. Tree Well Maintenance (Laidlaw): Ms. Locey stated that a sprinkler head was replaced by Pinnacle Landscape Company (Pinnacle) yesterday. When the City called Pinnacle for the replacement, it was noted that the only plant thriving in the tree wells is the Stipa grass. Vice Chairman Laidlaw is currently out of the country. Further updates will be provided at the next meeting. f. Financial Report: Ms. Locey reported that the City’s $20,000 funding will be reflected in next month’s financial report. The BID Board agreed to research and place on the agenda for the next meeting the ability to make BID assessment by credit card. Finally, it was noted that there are several large corporations that still have not paid their annual assessment. A plan should be made to collect from these large corporations. MOTION: Secretary Prause made a motion to receive and file the financial report. Director Walker seconded the motion. The motion carried by the following roll call vote: Ayes: Svalstad, Dawson, Walker, LeFleur, Prause g. Administration and Marketing Report (Leonhard) CdM BID Draft Meeting Minutes for October 22, 2015 | Page 3 1. Website Status Update. Ms. Leonhard reported that one website proposal went to the City and another proposal will be going out today. 2. Member Survey. The member survey will be going out this month. 3. Beautification Award. Ms. Leonhard requested nominations for the next award recipient and reported that Heron Haberdashery has made some improvements to the building that Villa Realty owns. BID members can also email Linda additional recommendations. 4. Holiday Ad Campaign. Ms. Leonhard reported that the holiday ad campaign is going well and businesses are showing interest in the discounted ads. The ads are scheduled to run mid-November through Christmas. h. CdM Chamber Report (Leonhard) Ms. Leonhard reported that Christmas Walk is well into the planning stages. There is advertising space available in the event program that will be distributed to 3,000 recipients. Christmas Walk is also looking for volunteers. The BID booth will need volunteers as well. Materials for the BID exhibit booth will include informational brochures, posters of the Gateway Project and 2015 Member Surveys. It was requested that the BID be notified when the City’s traffic light construction in the district is scheduled in order to help advise the businesses and community. Ms. Leonhard passed out the Chamber of Commerce calendar of events. She noted that there was a ribbon cutting this evening with the Mayor and City Council at Amir Rug Gallery; that Avila’s El Ranchito will be having the next Chamber Mixer; and that nominations close at the end of the month for the Chamber of Commerce Board of Directors. V. Corona del Mar BID Announcements or Matters which Members Would Like Placed on a Future Agenda for Discussion or Action or Report (Non- Discussion Items) None. VI. Public Comments on Non-Agenda Items Mr. Mosher pointed out that the News Rack Ordinance was set for review soon, prior to the next BID Board meeting, at an upcoming Public Works meeting. VII. Next Meeting The next BID meeting is scheduled for December 3, 2015. VIII. Adjournment MOTION: Director Walker made a motion to adjourn the meeting. Treasurer Dawson seconded the Motion. The motion carried by the following roll call vote: Ayes: Svalstad, Laidlaw, Walker, Lim, LeFleur, Prause The meeting adjourned at 8:20 a.m. 1 Locey, Mary From:Paula Wilhelm > Sent:Tuesday, November 24, 2015 4:50 PM To:Locey, Mary Cc:'adriennebrandes Subject:Re: Corona del Mar Business Improvement District-Vacant Board Seat Yes I approve this.  Thank you,    PAULA ANSARA-WILHELM Co Founder / CMO T 949.717.7211 | F 949.717.7411 | BRE#01260039 www.SurterreProperties.com 1400 Newport Center Drive | Suite 100 | Newport Beach, CA 92660 Please consider the environment before printing this email. Right-click here tpictures. To helpprivacy, Outlookautomatic downlopicture from the Surterre Properti Right-click here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet. Right-click here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet. Right-click here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet. Right-click here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet. Right-click here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the Internet.   From: "Locey, Mary" <MLocey@newportbeachca.gov>  Date: Tuesday, November 24, 2015 at 2:41 PM  To: Office 2004 Test Drive User <pwilhelm@ >  Cc: "'adriennebrandes '" <adriennebrandes >  Subject: Corona del Mar Business Improvement District‐Vacant Board Seat    Good afternoon,  Back in April, Ms. Brandes submitted her application to serve on the Corona del Mar Business Improvement District (CdM BID). Due to the large amount of applicants, Ms. Brandes was not nominated for appointment. The CdM BID Board currently has one open seat. I spoke with Ms. Brandes a moment ago and she is still interested in serving and being Surterre Properties representative to the CdM BID. I need confirmation that you still would like to have Ms. Brandes as your representative. If you still approve, please respond by 10 a.m. tomorrow, Wednesday, November 25, as I need to attach the application to the CdM BID Board agenda by 12 p.m.  Thank you in advance, Mary      ___________________________________________________  Mary Locey, MPA | Management Analyst  City Manager’s Office | City of Newport Beach  100 Civic Center Drive, Newport Beach, California 92660  949-644-3031 | mlocey@newportbeachca.gov       This email is intended solely for the person or entity to which it is addressed and may contain confidential or proprietary  information. If you are not the named recipient, or you received this email in error, you are not authorized to copy, print,  share, save, or rely upon this email; instead, please contact the sender immediately and delete this email and any  attachments. Additionally, in accordance with applicable professional rules and regulations, please understand that any  PINNACLE LANDSCAPE MANAGEMENT, INC Date of Proposal:November 24, 2015 2200 South Fairview Street Proposal Submitted By:Kenny Sowers Santa Ana, CA 92704 714-581-4930 phone 714-581-4941 fax Job Name: Job Number: Contact: Address Quantity Size Description Unit Price Extension 1 1/2"Drip tubing /materials and labor $60.00 $60.00 Includes labor and material per planter $0.00 $0.00 8 1 gal.Mexican Feather Grass per planter $9.50 $76.00 Address's for the planters $0.00 $0.00 South Side 2 planters In front of Ace Hardware $136.00 $272.00 6 planters Between Narcissus and Marigold $136.00 $816.00 4 planters Helitrope to Iris $136.00 $544.00 North Side $0.00 $0.00 5 planters Iris to Jasmine $136.00 $680.00 6 planters Helitrope to Iris $136.00 $816.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,264.00 Accepted by:Buyer/Agent's Name Print Name Title Date Submitted by:Pinnacle Rep Print Name NON-CONTRACT SALES ORDER Install drip tubing per planter Pinnacle Landscape Management Inc is hereby authorized to furnish all materials and labor required to complete the work stated for which customer agrees to pay the amount mentioned above and in accordance with the terms and conditions of this contract between the customer or it's agents and Pinnacle Landscape Management, Inc. PAYMENT IS DUE 30 DAYS AFTER RECEIPT OF INVOICE. A service charge may be added to accounts past due at the rate of 1.5% per month, 18% per annum. Both parties of this contract agree to binding arbitration as a method of settling any dispute resulting in the lack of payment. Should it be necessary for either party to file suit to enforce the provisions of this contract, or breach hereof or if the matter is arbitrated, the party prevailing in such action shall be entitled to reasonable attorneys fees and costs as part of any judgments rendered therein. The Customer may request additions, Pinnacle Landscape management will furnish all labor and materials to complete the work described below: Description and Location of work Area sidewalk planter Proposal Total City of Newport Beach/ Corona Del Mar 794 Mary Locey PINNACLE LANDSCAPE NON CONTRACT EXTRA 2200 SOUTH FAIRVIEW STREET SANTA ANA, CA 92704 Oct 31, 15 ASSETS Current Assets Checking/Savings Bill.com Money Out Clearing 30.00 Bank Balance 136,426.65 Total Checking/Savings 136,456.65 Accounts Receivable 1200 · Accounts Receivable -901.89 Total Accounts Receivable -901.89 Total Current Assets 135,554.76 TOTAL ASSETS 135,554.76 LIABILITIES & EQUITY Equity 3900 · Retained Earnings 65,282.95 Net Income 70,271.81 Total Equity 135,554.76 TOTAL LIABILITIES & EQUITY 135,554.76 3:33 PM Corona del Mar Business Improvement District 11/13/15 Balance Sheet Cash Basis As of October 31, 2015 Management use only. Not prepared according to GAAP.Page 1 3:44 PM 11/13/15 Cash Basis Corona del Mar Business Improvement District Budget vs. Actual July 2015 through June 2016 Jul '15 - Jun 16 Budget $ Over Budget Ordinary Income/Expense Income City Matching Funds 20,000.00 20,000.00 0.00 Late Fees 1,823.14 0.00 1,823.14 Member Assessment 85,688.50 106,000.00 -20,311.50 Total Income 107,511.64 126,000.00 -18,488.36 Expense Highway Decor - Dekralite Contigency 0.00 3,000.00 -3,000.00 Holiday Decor (Contract)9,289.02 21,000.00 -11,710.98 Banner Program (Lite Pole)3,192.40 5,178.00 -1,985.60 Total Highway Decor - Dekralite 12,481.42 29,178.00 -16,696.58 Website Website - Content Dev / Consult 862.50 6,000.00 -5,137.50 Website - Developer 0.00 10,000.00 -10,000.00 Total Website 862.50 16,000.00 -15,137.50 Marketing & Admin SVC Contract Contingency 0.00 5,000.00 -5,000.00 Consulting (Reporting)4,260.94 21,200.00 -16,939.06 Website Hosting 900.00 2,500.00 -1,600.00 Membership decals 612.00 1,200.00 -588.00 Annual Meeting 1,074.51 600.00 474.51 Social Media 0.00 2,500.00 -2,500.00 Meeting Facility/Storage/Phone 1,800.00 3,500.00 -1,700.00 Beautification Award Program 412.50 600.00 -187.50 Dolphins 271.94 600.00 -328.06 Christmas Walk 3,500.00 3,500.00 0.00 Directory 0.00 7,500.00 -7,500.00 Collateral/Brochures 1,131.60 1,600.00 -468.40 Marketing Campaigns & Programs 93.75 12,000.00 -11,906.25 Total Marketing & Admin SVC Contract 14,057.24 62,300.00 -48,242.76 Streetscape Street Furniture (Racks/Bench)0.00 5,000.00 -5,000.00 Street Furniture (Maintenance)580.00 1,000.00 -420.00 Total Streetscape 580.00 6,000.00 -5,420.00 Landscaping Landscaping Contingency 185.00 4,500.00 -4,315.00 Landscaping/Tree Wells - Pinn.4,160.00 12,480.00 -8,320.00 Backflow Valve 0.00 2,000.00 -2,000.00 Page 1 of 2 Management use only. Not prepared according to GAAP. 3:44 PM 11/13/15 Cash Basis Corona del Mar Business Improvement District Budget vs. Actual July 2015 through June 2016 Jul '15 - Jun 16 Budget $ Over Budget Total Landscaping 4,345.00 18,980.00 -14,635.00 6100 · Administration Mailings 258.66 1,400.00 -1,141.34 Total 6100 · Administration 258.66 1,400.00 -1,141.34 Improvements Consulting / Studies 0.00 2,900.00 -2,900.00 Parking 0.00 3,000.00 -3,000.00 Marguerite Project 0.00 28,900.00 -28,900.00 Total Improvements 0.00 34,800.00 -34,800.00 Outreach Community Workshops 0.00 842.00 -842.00 Contributions (Sherman Gardens)0.00 500.00 -500.00 Total Outreach 0.00 1,342.00 -1,342.00 Total Expense 32,584.82 170,000.00 -137,415.18 Net Ordinary Income 74,926.82 -44,000.00 118,926.82 Other Sources/Uses Other Sources Retained Earnings (Carryover from Prior Years)65,282.95 44,000.00 21,282.95 Total Other Sources 65,282.95 44,000.00 21,282.95 Net Other Sources/Uses 65,282.95 44,000.00 21,282.95 Total Equity 140,209.77 0.00 140,209.77 Page 2 of 2 Management use only. Not prepared according to GAAP. Type Num Date Name Item Account Paid Amount Original Amount Bill Pmt -Check Bill.c...10/21/2015 Pinnacle Bill.com Money O...-185.00 Bill 33777 09/22/2015 Landscaping Contin...-185.00 185.00 TOTAL -185.00 185.00 Bill Pmt -Check Bill.c...10/21/2015 Pinnacle Bill.com Money O...-1,040.00 Bill 33582 10/06/2015 Landscaping/Tree ...-1,040.00 1,040.00 TOTAL -1,040.00 1,040.00 Bill Pmt -Check Bill.c...10/21/2015 Corona Del Mar C...Bill.com Money O...-1,514.91 Bill 16643 10/01/2015 Meeting Facility/Sto...-300.00 300.00 Website Hosting -150.00 150.00 Consulting (Reporti...-431.25 431.25 Dolphins -56.25 56.25 Mailings -258.66 258.66 Website - Content ...-318.75 318.75 TOTAL -1,514.91 1,514.91 Bill Pmt -Check Bill.c...10/21/2015 Corona Del Mar C...Bill.com Money O...-3,500.00 Bill 16657 10/01/2015 Christmas Walk -3,500.00 3,500.00 TOTAL -3,500.00 3,500.00 Bill Pmt -Check Bill.c...10/21/2015 Corona Del Mar C...Bill.com Money O...-1,762.50 Bill 16662 10/06/2015 Meeting Facility/Sto...-300.00 300.00 Website Hosting -150.00 150.00 Consulting (Reporti...-768.75 768.75 Website - Content ...-543.75 543.75 TOTAL -1,762.50 1,762.50 3:39 PM Corona del Mar Business Improvement District 11/13/15 Check Detail October 2015 Management use only. Not prepared according to GAAP.Page 1 Date Source Name Memo Account Paid Amount Corona Del Mar Chamber 08/26/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Meeting Facility/Storage/Phone 300.00 08/26/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Website Hosting 150.00 08/26/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Consulting (Reporting)806.25 08/26/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Beautification Award Program 318.75 08/26/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Meeting Facility/Storage/Phone 300.00 08/26/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Website Hosting 150.00 08/26/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Consulting (Reporting)937.50 08/26/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Annual Meeting 35.00 08/26/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Meeting Facility/Storage/Phone 300.00 08/26/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Website Hosting 150.00 08/26/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Consulting (Reporting)529.69 08/26/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Marketing Campaigns & Prog...93.75 08/26/2015 Corona Del Mar Chamber Dolphin Décor Reimbursement Dolphins 215.69 08/26/2015 Corona Del Mar Chamber Annual Town Meeting: Member Invitations, Bevera...Annual Meeting 1,039.51 08/28/2015 Corona Del Mar Chamber Contract for Professional Services - July 2015 Meeting Facility/Storage/Phone 300.00 08/28/2015 Corona Del Mar Chamber Contract for Professional Services - July 2015 Website Hosting 150.00 08/28/2015 Corona Del Mar Chamber Contract for Professional Services - July 2015 Beautification Award Program 93.75 08/28/2015 Corona Del Mar Chamber Contract for Professional Services - July 2015 Consulting (Reporting)787.50 08/28/2015 Corona Del Mar Chamber CDM BID Tri-Fold Brochures: Quantity 1,000 Collateral/Brochures 1,131.60 08/28/2015 Corona Del Mar Chamber CDM BID Membership Window Decals 2015/2016 Membership decals 612.00 10/21/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Meeting Facility/Storage/Phone 300.00 10/21/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Website Hosting 150.00 10/21/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Consulting (Reporting)768.75 10/21/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Website - Content Dev / Con...543.75 10/21/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Meeting Facility/Storage/Phone 300.00 10/21/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Website Hosting 150.00 10/21/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Consulting (Reporting)431.25 10/21/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Dolphins 56.25 10/21/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Mailings 258.66 10/21/2015 Corona Del Mar Chamber Contract for Professional Marketing & Administrativ...Website - Content Dev / Con...318.75 10/21/2015 Corona Del Mar Chamber 37th Annual Corona del Mar Christmas Walk Co-op...Christmas Walk 3,500.00 Total Corona Del Mar Chamber 15,178.40 Dekra - Lite 07/01/2015 Dekra - Lite Scenic 5K Banners, Installation, Removal & Storag...Banner Program 1,712.50 07/22/2015 Dekra - Lite "Christmas Walk" and "Happy Holidays" Banners Banner Program (Lite Pole)1,479.90 07/22/2015 Dekra - Lite Refurbish Holiday Décor/Installation, Removal, St...Holiday Decor (Contract)9,289.02 Total Dekra - Lite 12,481.42 J.M.Rabun Company 08/26/2015 J.M.Rabun Company Labor Services at Corona del Mar, Bike Stands. R...Street Furniture (Maintenance)420.00 Total J.M.Rabun Company 420.00 Pinnacle 08/26/2015 Pinnacle Monthly Maintenance Services (June)Landscaping/Tree Wells - Pinn.1,040.00 08/26/2015 Pinnacle Monthly Maintenance Services (July)Landscaping/Tree Wells - Pinn.1,040.00 09/17/2015 Pinnacle Monthly Maintenance Services (August)Landscaping/Tree Wells - Pinn.1,040.00 10/21/2015 Pinnacle Monthly Maintenance Service (September 2015)Landscaping/Tree Wells - Pinn.1,040.00 3:27 PM Corona del Mar Business Improvement District 11/13/15 Expenses by Vendor Detail Cash Basis July through October 2015 Page 1 Date Source Name Memo Account Paid Amount 10/21/2015 Pinnacle Installation of one battery operated controller in valv...Landscaping Contingency 185.00 Total Pinnacle 4,345.00 TOTAL 32,424.82 3:27 PM Corona del Mar Business Improvement District 11/13/15 Expenses by Vendor Detail Cash Basis July through October 2015 Page 2 1 Rhino WebGroup, LLC 7700 Irvine Center Dr. Suite 800 Irvine, CA 92618 rhinowebgroup.com |949-625-2535 Website Development Proposal and Professional Services Agreement Rhino Web Group (Website Developer) proposes to provide website development services to the Corona Del Mar Business Improvement District (“Customer”) as provided in this development agreement. 1. WEBSITE DEVELOPMENT Website Developer has been hired by Customer for development of a website (the “Website Development Services”) for Customer for the website domain [Domain to be determined]. 2. SERVICES AND FEES (A) As compensation for Website Developer’s services as specified in Exhibit “A”, Customer agrees to pay WEBSITE Developer the sum of $5,000.00 (the “Fee”), plus any fees for optional or requested services not specified in Exhibit “A”. Any additional services will be approved by the customer. (B) Payment schedule: (1) An initial payment of $2,500.00 is due and payable upon execution of this Agreement. (2) The balance of $2,500.00 plus other approved Fees or expense will be due on the project completion acceptance the customer. (B) Additional Fees (1) Website Hosting Fees- $39.00 per month. (2) Wordpress Plugins (Estimate): $75.00 - $150 (TBD) i) 3rd party software plugins for WordPress may be required for purchase. 3. OWNERSHIP The services provided by Website Developer under this Agreement and all materials, products and modifications and software developed by or prepared for Customer by Website Developer under this Agreement are and shall remain the property of Customer who shall have the right to obtain and hold in Customer’s name any copyright, patent, trademark, or any other form of protection appropriate to the subject matter. To the extent Website Developer incorporates any of its intellectual property in the website, it hereby grants to Customer a perpetual, irrevocable, fully paid and royalty free, worldwide, non-exclusive and unrestricted license to use, reproduce, modify, transfer and maintain such intellectual property and all of its derivatives on the website, except for licensed software. 4. LIMITATION OF LIABILITY Website Developer guarantees all work performed for ninety (90) days and will repair, at no additional fee, any coding errors or mistakes. Website Developer is not liable for any damages, including but not limited to lost profits, caused by server down time, coding errors, mistakes of Website Developer, or third party vendors. 2 Rhino WebGroup, LLC 7700 Irvine Center Dr. Suite 800 Irvine, CA 92618 rhinowebgroup.com |949-625-2535 5. CONFIDENTIALITY This Agreement creates a confidential relationship between Customer and Website Developer. Information concerning Website Developer’s and Customer’s business affairs, vendors, finance, properties, methods of operation, customers, computer programs, employees, documentation, member lists and any other similar information whether written, oral or otherwise is confidential (the “Confidential Information”). Customer and Website Developer will not disclose any Confidential Information to third parties without the prior written consent of the other party, except as may be required by law. Website Developer agrees that, except as directed by Customer, it will not at any time during or after the term of this Agreement disclose any Confidential Information to any person whatsoever and that upon termination of this Agreement, it will return to Customer all documents and other materials in its possession or control that relate to Customer. Website Developer further agrees to bind its employees and subcontractors to the terms and conditions of this confidentiality provision. 6. NOTICES Any notice required or permitted by this Agreement to be given to either party shall be deemed to have been duly given if in writing and delivered personally or mailed by first class mail, postage pre-paid and addressed to Customer at: City Manager’s Office City of Newport Beach 100 Civic Center Drive, Newport Beach, CA 92660 and if to Website Developer, addressed at Rhino Web Group, LLC 7700 Irvine Center Dr. Suite 800 Irvine, California 92618 7. INDEPENDENT CONTRACTOR STATUS Website Developer and Customer agree that Website Developer shall perform its duties hereunder as an independent contractor, not as an employee of the Customer. 8. ENTIRE AGREEMENT Customer acknowledges and agrees that this Agreement is the complete and exclusive statement of the mutual understanding of the parties and that it supersedes and cancels all previous written and oral agreements and communications relating to the subject matter of this Agreement. “CUSTOMER” 3 Rhino WebGroup, LLC 7700 Irvine Center Dr. Suite 800 Irvine, CA 92618 rhinowebgroup.com |949-625-2535 ____________________ By: Date: Its: “WEBSITE DEVELOPER” Rhino Web Group, LLC A California limited liability company ____________________ By: Oscar J. Muro Date: Its: Chief Executive Officer 4 Rhino WebGroup, LLC 7700 Irvine Center Dr. Suite 800 Irvine, CA 92618 rhinowebgroup.com |949-625-2535 EXHIBIT “A” – Project Details 1) Custom Website Design and Development a) Project Management. Rhino Web Group (RWG) will assign and provide a project manager responsible for all client interaction and support. The project include a discovery review to define and document all key specifications and detail projects tasks, timelines and delivery schedule. b) The development team will design and provide a creative and professional user interface (UI) that represents the customers brand and design specifications. The website UI will be built on the “responsive” design framework that provides compatibility and usability across platforms from smart phone to desktop. 2) WordPress CMS platform. a) The website will be built using the open source WordPress platform that allows for complete website administration through a backend administrative application. b) RWG will acquire a high quality and professional theme that will provide a completely tested HTML, CSS, JavaScript, WordPress integrated website. c) RWG will install, setup and configure WordPress, theme, options and applications to meet the customer functional requirements. 3) Page Development and Content Integration. a) RWG and customer will construct a site outline to determine the number of pages, hierarchy and content requirements. b) All pages will be created in WordPress and content provided by the client be integrated into the web page. 4) News and Events Publishing System. a) RWG will develop a website application to create, edit and publish events, news articles, posts, social media and other content. b) Event registration and management system to allow the general public register online. 5) Business Directory System a) The business directory will provide functionality for the organization create, edit, manage and organize business members within the WordPress platform. b) The public will be able to view, search and browser for businesses in the directory. c) Member management features includes member information, names, address, website and contact information. d) Import and Export features allow the admin to update or extract business and contact information from the directory. 6) Additional Features and Plugins a) Opt in Email registration integration with 3rd party applications such as Mailchimp or Constant Contact. b) Social Media Plugins for publishing social content. c) Gravity forms application for creating and managing online contact forms.