HomeMy WebLinkAbout07 - Grand Canal Emergency Sand Maintenance Work – Notice of Completion and Acceptance of Contract No. 6274 (16H15)7-1
NEWPORT BEACH
City Council Staff Report
COUNCIL STAFF REPORT
CITY OF
January 12, 2016
Agenda Item No. 7
ABSTRACT:
On September 22, 2015, the City Council awarded the Grand Canal Emergency Sand
Maintenance Work to Metro Builders & Engineers Group, Ltd of Newport Beach
California for the $246,500.00 base contract and a $24,500.00 contingency amount.
The required work is now complete and staff requests City Council acceptance and
close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond sixty-five (65) days
after the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code; and
c) Release the Faithful Performance Bond one (1) year after acceptance by the City
Council.
FUNDING REQUIREMENTS:
The current adopted FY 2015-2016 Capital Improvement Budget included sufficient
funding for this expenditure. Project costs were expensed to the Tide and Submerged
Lands account in the Public Works Department, 10101-980000-16H15.
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY:Fong Tse, Assistant City Engineer
PHONE:949-644-3321
TITLE:Grand Canal Emergency Sand Maintenance Work – Notice of
Completion and Acceptance of Contract No. 6274 (16H15)
Grand Canal Emergency Sand Maintenance Work – Notice of Completion and
Acceptance of Contract No. 6274 (16H15)
January 12, 2016
Page 2
7-2
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Contract Amount
Final Cost at
Completion
Contingency
Allowance
Actual
Contract
Change
% Due to
Directed
Change
% Due to
Unforeseen
Change
$246,500.00 $282,680.00 15% 14.73% 14.73% 0%
Allowed Contract Time (days) 16
Actual Time
Under (-) or Over (+)-1
The sand embankments along both the East and West Grand Canal seawalls were last
restocked and re-profiled in Spring 1999. Given the age of the existing seawalls, the
unknown deterioration of the tieback systems, and the expected “El Nino” winter storms,
staff determined that immediate emergency work was necessary to protect life and
property through the restoration of sand along the bottom of the seawall to maintain
seawall stability.
Accordingly, the Public Works Department prepared the project documents for this
unscheduled contract and coordinated the maintenance efforts with the Municipal
Operations Department, the Grand Canal residents, and the community for the duration
of work. Interruptions to the areas were kept to a minimum for this fast-paced and tide-
dependent work.
The contract was completed to the satisfaction of the Public Works Department. One
change order was issued for additional sand handling/profiling work that was desired by
the Public Works Department and the residents. A summary of the contract cost is as
follows:
Original Contract Amount:$ 246,500.00
Total of One (1) Change Order:$ 36,180.00
Final Contract Cost:$ 282,680.00
A summary of the project schedule is as follows:
Project Awarded For Construction September 22, 2015
Contract Completion Date October 31, 2015
Actual Construction Completion Date October 30, 2015
Grand Canal Emergency Sand Maintenance Work – Notice of Completion and
Acceptance of Contract No. 6274 (16H15)
January 12, 2016
Page 3
7-3
As a follow-up to this sand maintenance work, staff has now submitted applications to
the California Coastal Commission for a permit to dredge the center portion of the entire
Grand Canal.
ENVIRONMENTAL REVIEW:
On September 22, 2015, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (minor alteration of
existing public facilities with negligible expansion) of the CEQA Guidelines, California
Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A – Project Location Map
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