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Home My WebLink About2015-05-13_Agenda Packet �EWPO4� CITY OF NEWPORT BEACH BALBOA VILLAGE ADVISORY COMMITTEE AGENDA $ ExplorOcean .P 600 East Bay Avenue LIRORN Wednesday, May 13, 2015 - 4:00 p.m. to 5:30 p.m. Committee Members: Diane Dixon, Mayor Pro Tem (Chair) Tony Petros, Council Member Gloria Oakes, Balboa Peninsula Point Association Ralph Rodheim, Balboa Village Merchants Association Grace Dove, Central Newport Beach Community Association Tom Pollack, ExplorOcean Representative Jim Stratton, At-Large Representative Staff Members: Kimberly Brandt, Community Development Director Brenda Wisneski, Deputy Community Development Director Tony Brine, City Traffic Engineer James Campbell, Principal Planner Fern Nueno, Associate Planner 1. CALL MEETING TO ORDER I1. PUBLIC COMMENT ON NON-AGENDIZED ITEMS (comments limited to 3 minutes) III. ITEMS FOR REVIEW 1. MINUTES OF APRIL 8, 2015 (ATTACHMENT 1) Recommended Action: Approve April 8, 2015 Minutes. 2. SHUTTLE PROGRAM UPDATE (ATTACHMENT 2) Recommended Action: Kick-off of Shuttle Feasibility Study. Discuss scope and project goals. 3. RP3 SURVEY UPDATE (ATTACHMENT 3) Recommended Action: Review results. Determine next steps. IV. PUBLIC COMMENT V. ADJOURNMENT (Meeting End Time: 5:30 p.m.) Next Meeting Date: June 10, 2015 at 4:00 p.m. Please refer to the City Website, http://www.newportbeachca.gov/index.aspx?page=2196, for additional information regarding the Balboa Village Advisory Committee. AN AGENDA FOR THIS MEETING HAS BEEN POSTED AT LEAST 72 HOURS IN ADVANCE OF THE MEETING AND THE PUBLIC IS ALLOWED TO COMMENT ON AGENDA ITEMS. IT IS THE INTENTION OF THE CITY OF NEWPORT BEACH TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT(ADA) IN ALL RESPECTS. IF, AS AN ATTENDEE OR A PARTICIPANT AT THIS MEETING, YOU WILL NEED SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED,THE CITY OF NEWPORT BEACH WILL ATTEMPT TO ACCOMMODATE YOU IN EVERY REASONABLE MANNER. PLEASE CONTACT LEILANI BROWN, CITY CLERK,AT LEAST 72 HOURS PRIOR TO THE MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE (949-644-3005 OR CITYCLE RK@NEWPORTBEAC HCA.GOV). Z �� QP �� P P�" O� �� \�� Attachment 1 �� QP �� P P�" O� �� \�� CITY OF NEWPORT BEACH BALBOA VILLAGE ADVISORY COMMITTEE MINUTES Location: ExplorOcean 600 East Bay Avenue Wednesday, April 8, 2015 - 4:00 p.m. to 5:30 p.m. I. CALL MEETING TO ORDER Mayor Pro Tem Dixon called the meeting to order at 4:02 p.m. The following persons were in attendance: Balboa Village Advisory Committee Members: Diane Dixon, Mayor Pro Tem (Chair) Tony Petros, Council Member Gloria Oakes, Balboa Peninsula Point Association (excused) Ralph Rodheim, Balboa Village Merchant Association Grace Dove, Central Newport Beach Community Association Tom Pollack, ExplorOcean Representative Jim Stratton, At-Large Representative Staff Members: Kimberly Brandt, Community Development Director Brenda Wisneski, Deputy Community Development Director Tony Brine, City Traffic Engineer Fern Nueno, Associate Planner II. PUBLIC COMMENT ON NON-AGENDIZED ITEMS (comments limited to 3 minutes) Interested parties were invited to address the Committee on Non-Agendized Items. Jim Mosher commented on minutes reflecting that City Council would consider BVAC's recommendations on the fagade improvement program funding on March 10th, and noted that it was pulled from the agenda twice. In reply to his inquiry, Mayor Pro Tem Dixon reported that it will be considered by Council on Tuesday, April 14, 2015. She added that staff was working on clarification of funding sources. There being no others wishing to address the Committee, Mayor Pro Tem Dixon closed the Public Comment on Non-Agenda Items portion of the meeting. III. ITEMS FOR REVIEW 1. MINUTES OF MARCH 11, 2015 (ATTACHMENT 1) Recommended Action: Approve March 11, 2015 Minutes. Mayor Pro Tem Dixon opened public comments for this item. Jim Mosher commented positively regarding the minutes but stated that the public has a right to know who voted "yes" or "no" on decisions made by the Committee and suggested that rather than using "concurred" it be stated that the Committee voted, unanimously. Associate Planner Fern Nueno noted that different language can be used and explained that there was no official vote or action taken, but rather, there was consensus or agreement by the Committee. Mayor Pro Tem Dixon closed public comments. Action: Committee Member Pollack moved to approve the minutes of the March 11, 2015 meeting, as amended, and Committee Member Dove seconded the motion. The motion passed 5-0, with Council Member Petros abstaining and Committee Member Oakes absent. Item No. 3 was heard at this juncture and Item No. 2 was heard, subsequently. 3. RP3 SURVEY AND OTHER GENERAL UPDATES Recommended Action: Report only. No formal action required. Associate Planner Fern Nueno provided a staff report noting that many of the ballots were not returned and many were returned but marked "undeliverable." She addressed a second mailing, total ballots received, percentage of responses, and survey results. Another update will be provided at the next BVAC meeting. Discussion followed regarding the need for clarification by the City Attorney that the process is in compliance with election law and evaluation of results on a street-by-street basis. It was noted that the City's goal was accomplished in terms of responses received. Ensuing discussion pertained to concerns with the size of the overall district, whether there is greater support within a more-focused area, the possibility of adjusting boundaries, review of the data geographically and street by street results, total number of ballots sent out, total number of responses received, and possible phasing of the program. Discussion followed regarding a financial analysis including costs and fines, and providing that information when it is presented to Council for increased understanding. Mayor Pro Tem Dixon invited comments from the public. Howard Hall commented on the areas addressed under Phases 1 and 2. He opined that Phase 1 will create problems along Island Avenue and Bay Island. Mayor Pro Tem Dixon closed public comments. Committee Member Stratton explained that the matter would come up for a vote in a year and that Council has the authority to determine whether it would be enacted for the rest of the streets. It was noted that Phase 2 would be implemented as needed. Deputy Community Development Director Wisneski announced that City Council action on the fagade program funding is scheduled for Council's meeting of April 14th. The matter will be heard on Council's regular meeting agenda. 2. SHUTTLE PROGRAM (ATTACHMENT 2) Recommended Action: Discuss and provide direction on developing a proposed shuttle program. Deputy Community Development Director Wisneski presented a staff report addressing details of similar programs in surrounding cities, funding sources, timetable and schedule, and contracting with a transit operator. Discussion followed regarding the possibility of using Orange County Transportation Authority (OCTA) grants and Measure M funds and participation by the hospitality industry. Deputy Community Development Director Wisneski reported that the City has the option to market it and addressed using transit occupancy tax (TOT) funds. Ensuing discussion followed regarding outsourcing operations, operating during summer weekends only and focusing on visitors. Council Member Petros reported that the City of Laguna Beach rolled out their program on a trial basis. Deputy Community Development Director Wisneski reported that the majority of the program is grant-funded and that the City pays a small portion. Discussion followed regarding parking for the blue route shown on the PowerPoint. Deputy Community Development Director Wisneski continued with the presentation addressing using parking revenue to fund the program, the need for a feasibility study, the need to seek a remote parking lot, and the possibility of going further than the Peninsula. Council Member Petros noted that such a program existed, but was unsuccessful on the Peninsula as there was not enough ridership. He suggested taking "baby steps." Discussion continued regarding the role played by OCTA, targeting a remote parking lot, other grant programs, and the timing for OCTA grant applications. Committee Member Rodheim stated he would support hiring a consultant for a feasibility study. He addressed stakeholders, discussion by the Merchants Association, involving Irvine Company and the Corona del Mar Chamber of Commerce, considering special events, and allocating the necessary funds to move forward. Committee Member Dove commented on various shuttle programs that have come and gone, addressed challenges with fishermen and the Catalina Flyer, and noted that the problem is remote parking. Council Member Petros stated that the project needs a fresh set of eyes and addressed the need to understand the history of the matter. He reported that parking supply is not an issue 90 percent of the time and referenced the latest Nelson\Nygaard study. He further noted the need to also understand why the City is doing this, what the goals are, the purpose of the shuttle, and what it is intended to relieve. In terms of funding, he believes that staff can get more creative and listed other possible funding opportunities (e.g., air quality or sustainable funds). Committee Member Pollack commented on achieving broad-based funding, amenities, professional standards of beach cities that run similar programs, and things in play that were not in play in the past.NX Council Member Petros commented on the ULI recommendations and the possibility of a private/public partnership. Committee Member Rodheim commented on the makeup of the Village and suggested that the consultant consider amenities but also the economic impacts that the program may solve. Committee Member Dove commented on congestion related to people visiting the beach and not being able to load their gear on the shuttle. Mayor Pro Tem Dixon invited comments from the public. Pua Weran reported that no one knew about the red shuttle service and noted the need for increased education and accessibility. Mayor Pro Tem Dixon agreed that marketing is key. g Howard Hall expressed concerns regarding providing the service for two (2) weekends only and noted that the area was already impacted in March. He noted the importance of flexibility in terms of scheduling. Mayor Pro Tem Dixon closed public comments. Discussion followed regarding assessing impacts by fishermen and the Catalina Flyer, availability of parking for marine activities, enforcement, parking requirements, areas for similar programs in surrounding cities, getting funding through City Council, Coastal Commission support, budget adjustments requiring Council action, and next steps. Council Member Petros stated he would prefer going to City Council first, to ensure there is a desire to move forward with the program. Action: Council Member Petros moved to recommend to City Council, approval of funding for a feasibility study with the intent that staff would prepare an RFP upon approval by Council to fund it. Committee Member Pollack seconded the motion. Discussion followed regarding phrasing and Council Member Petros suggested noting that it is a transit question that originated on the Peninsula. Action: The motion passed unanimously (6-0) with Committee Member Oakes absent. Committee Member Dove added that the consultant needs to identify a parking area. Brief discussion followed regarding the importance of the character of the shuttle. IV. PUBLIC COMMENT Janis Dinwiddie commented on Coastal Commission, overnight parking, and access to the water. Committee Member Rodheim announced the start of the Newport to Ensenada Race on April 19th and listed related events. He encouraged residents to attend. V. ADJOURNMENT (Meeting End Time: 5:30 p.m.) There being no further business to come before the Balboa Village Advisory Committee, Mayor Pro Tem Dixon adjourned the meeting at 5:00 p.m. Next Meeting Date: May 13, 2015, at 4:00 p.m. �� QP �� P P�" O� �� \�� Attachment 2 zz �� QP �� P P�" O� �� \�� POR�' CITY OF NEWPORT BEACH ��► COMMUNITY DEVELOPMENT DEPARTMENT 1 n 100 Civic Center Drive V ? Newport Beach,California 92660 949 644-3200 C9/-/F0f9t newportbeachca.gov/communitydevelopment Memorandum To: Balboa Village Advisory Committee From: Brenda Wisneski, Deputy Community Development Director Date: May 6, 2015 Re: Shuttle Feasibility Study The City has retained the service of Dan Boyle & Associates to evaluate the feasibility of operating a shuttle service on the peninsula and elsewhere in the City. Attached is the proposal which includes his qualifications, project scope of work, budget and schedule. Dan will join the BVAC meeting on May 13th to discuss the project scope and brainstorm goals and anticipated outcomes for the shuttle program. Community Development Department �� QP �� P P�" O� �� \�� ..:, . �..-crx"�T�'" .--�- ,''•� o y � fir -�r� � .. - _ +` ..a 3 S.;'l ins±,�S ■ir:�� *�� City of Newport Beach Balboa Peninsula Feasibility Study �s fgti Submitted to: City of Newport Beach Submitted by.- Dan Boyle i • Associates, Inc. April 2015 Dan Boyle & Associates, Inc. voice: 858.259.6515 • fax: 858.259.2305 13084 Signature Point, Suite 150, San Diego, CA 92130 email: dboyle34@pacbell.net April 17, 2015 Ms. Brenda Wisneski, AICP Deputy Community Development Director City of Newport Beach 100 Civic Center Drive Newport Beach, CA 90660 Subject: Proposal in Response to RFP for Balboa Peninsula Shuttle/Trolley Feasibility Study Dear Ms. Wisneski: Dan Boyle & Associates, Inc. (DBA) is pleased to submit this proposal to the City of Newport Beach for its Balboa Peninsula Shuttle/Trolley Feasibility Study. DBA has worked extensively with the City of Laguna Beach since 2002 on its Summer Festival service linking a remote parking lot with major Arts Festival sites, the beach, and downtown. More recently, DBA worked with the City of Dana Point on its Project V application to begin a summer shuttle between Dana Point High School and Dana Point Harbor. This service is scheduled to begin in the summer of 2015. DBA has a long track record of working together with our clients to deliver timely and practical solutions that directly address their major issues. Daniel Boyle is President of Dan Boyle & Associates, Inc., an S-corporation incorporated in the State of California. Mr. Boyle can be contacted by mail at 13084 Signature Point, #150, San Diego, CA 92130, by telephone at (858) 259-6515, or by email at dan(cD_danboyleandassociates.com. Thank you for your consideration of this proposal. We look forward to hearing from you. Sincerely, Daniel K. Boyle President, Dan Boyle & Associates, Inc. 10 1. SCOPE OF WORK Dan Boyle & Associates, Inc. (DBA) has developed this scope of work to conduct a feasibility study for the City of Newport Beach regarding a shuttle/trolley route along the Balboa Peninsula serving visitors and residents during the peak summer season. Balboa Village, located toward the end of the peninsula, is a popular summertime destination for residents and visitors to Newport Beach and has been the subject of a revitalization effort led by the Balboa Village Advisory Committee. The peninsula is very narrow, with a single main road (Balboa Boulevard) that becomes congested on busy summer weekends. Parking facilities on the peninsula are limited, and drivers looking for a parking space compound circulation issues. This study focuses on summertime shuttle/trolley service along the Balboa Peninsula. There is interest in providing similar service during special events at other times of year and in expanding the service to other areas of the City, and the study will keep these options in mind by developing a flexible approach that can be adapted as needed in the future. DBA's approach to each task identified in the Request for Proposals (RFP) is described briefly in this section. Task Background DBA will meet with the City of Newport Beach at a kickoff meeting to gain an understanding of previous attempts to implement a shuttle system. What was proposed? Why didn't it work? Why could it not be implemented? Understanding the history behind the concept is important for many reasons, one of which is to avoid any past missteps. As part of this Task, DBA will review previous efforts related to Project S or Project V submittals to the Orange County Transportation Authority (OCTA). Task 2 Purpose and Goals At the kickoff meeting, DBA and the City will also clarify the purpose of a trolley shuttle at this point in time, goals for this service, and expected outcomes. Task 3 Market for a Trolley Shuttle This is a third topic for the kickoff meeting. The RFP suggests that residents and summertime visitors to the Balboa Peninsula comprise the key market for a trolley shuttle. In previous work on downtown circulators, DBA has found that defining the expected market for such services is a major contributing factor to success. DBA's experience with the Laguna Beach Summer Festival Service has shown that the market can grow and change over time, but the initial focus on the target market (visitors to Dan Boyle &Associates, Inc. Page 1 17 Balboa Peninsula Shuttle/Trolley Feasibility Study Proposal Laguna Beach) was critical in establishing the trolleys as an iconic element of summer in Laguna Beach. Task 4 Stakeholders DBA will work with the City to identify stakeholders for this study. At the outset, the City and the Balboa Village Advisory Committee are assumed to be the principal stakeholders. Others may be identified during the kickoff meeting or may emerge over the course of this project. DBA's intention is to involve all potential stakeholders early in the process, because this creates buy-in within the community and builds support for the ultimate recommendations. Deliverable: Technical Memorandum #1 summarizing the purpose, goals, and proposed market for the proposed trolley shuttle on the Balboa Peninsula and identifying key stakeholders Task 5 Route and Schedule Tasks 5 and 6 are the crux of the analytical work on this study. DBA will work with the City and stakeholders to identify route options and scheduling possibilities. The route along the peninsula is obvious, since Balboa Boulevard is the only major road. The more interesting question, to be answered in Task 6, is the landside terminus for the trolley shuttle. Length of the route and frequency of service are the two major factors in determining cost, and DBA will discuss tradeoffs with the City. Summer Festival Service in Laguna Beach does not operate on a fixed schedule, i.e., there are no timetables. Instead, the City of Laguna Beach promises a trolley every 20 minutes and prepares internal schedules for its drivers calling for 15-minute service. A turnaround location on the peninsula will also be identified under this task. DBA will also develop ridership estimates for the selected alternative. Task 6 Off-site Parking Location Choice of a parking location is necessarily driven by availability of land. There is probably no "ideal" location, but it is desirable for parking to be along a major street on the way to the Peninsula to "intercept" cars at a convenient location. Laguna Beach has the Act V Parking Lot along Laguna Canyon Road, the main road connecting 1-405 with downtown. This lot has been expanded to 264 spaces and is open only during the summer. For its proposed summer shuttle, the City of Dana Point is using the parking lot at Dana Point High School. Location of the parking lot affects the length of the trolley shuttle route. A scan of Google Earth reveals no obvious locations. DBA will discuss options with the City and conduct fieldwork to assess the suitability of each option. The Laguna Beach approach of charging for parking ($7 at Act V) and providing free trolley service works well. Dan Boyle &Associates, Inc. Page 2 1g Balboa Peninsula Shuttle/Trolley Feasibility Study Proposal Deliverable: Technical Memorandum #2 defining the proposed route and schedule and identifying the location of off-site parking, and estimating ridership. Task 7 Costs DBA will be reviewing costs of various options throughout Tasks 5 and 6. DBA will identify operating costs using a unit cost per revenue hour based on experiences in Laguna Beach and Dana Point. DBA will also assess capital costs, including purchase or lease of vehicles, installation of signage, and any other miscellaneous costs. Co- location of stops with OCTA routes is a cost-effective approach. DBA will review any previous cost estimates developed during previous efforts. Task 8 Funding DBA will identify funding options for the City. The two most obvious options are City funds supplemented by parking fees (Laguna Beach uses this approach) and OCTA Project V funds with a local match (Dana Point has taken this approach). DBA will structure the final report to be consistent with the requirements of the Project V funding application. Deliverable: Technical Memorandum #3 identifying costs and potential funding sources. Final Report incorporating all the findings of this and previous tasks. 2. SCHEDULE Figure 1 presents the proposed schedule for this project. A three-month time frame is assumed. DBA is willing to adjust the schedule to meet deadlines required by the City of Newport Beach. This can be discussed at the kickoff meeting. Figure 1 Proposed Schedule Dan Boyle &Associates, Inc. Page 3 19 Balboa Peninsula Shuttle/Trolley Feasibility Study Proposal Task May June July 4 11 18 25 1 1 8 1 15 22 29 6 13 20 27 1. Background 2. Purpose and Goals 3. Market 4.Stakeholders 5. Route and Schedules 6.Off-site Parking Location 7.Costs 8. Funding 3. BUDGET Table 1 presents the proposed DBA budget for this feasibility study. A total cost of $10,000 is proposed. Table 1 Proposed Budget Consultant: Dan Boyle &Associates, Inc. Contract: City of Newport Beach 13084 Signature Point, #150 Feasibility Study San Diego, CA 92130 DIRECT LABOR AND FRINGE BENEFITS Staffer Hours Rate Amount A. Boyle, Project Manager 65 $150.00 $9,750 DIRECT COSTS Dan Boyle &Associates, Inc. Travel $241 Communications $99 Subtotal, Dan Boyle &Associates, Inc. $250 Total, Direct Costs $250 TOTAL CONTRACT COST $10,000 4. QUALIFICATIONS Dan Boyle &Associates, Inc. Page 4 20 Balboa Peninsula Shuttle/Trolley Feasibility Study Proposal This section presents DBA's experience with similar projects. We include a reference at the agency sponsoring each project. We encourage the City of Newport Beach to contact our references. City of Laguna Beach — Laguna Beach, CA Laguna Beach Complete Streets and Transition Plan. Working as a subconsultant to RBF Consulting, Dan Boyle & Associates, Inc. is developing transit plans and reviewing how specific complete streets proposals might affect transit operations in the City of Laguna Beach. Client: Eric Widstrand, Vice President, Active Transportation Manager RBF Consulting, a Company of Michael Baker International 801 South Grand Avenue, Suite 250 Los Angeles, CA (213) 797-5982 Eric.widstrand@mbakerintl.com Time Frame: September 2014 to present 2013 Summer Festival Operational Analysis. Dan Boyle & Associates, Inc. conducted a survey and ridecheck on the City of Laguna Beach's free 2013 Summer Festival service linking a remote parking lot with major Arts Festival sites, the beach, and downtown. Survey results were used to answer City Council questions on how many people ride the Summer Festival trolleys over the course of the summer and where riders live, and the ridecheck provided current boarding and alighting patterns. 2010 Summer Festival Operational Analysis. Dan Boyle & Associates, Inc. conducted a detailed analysis of the City of Laguna Beach's free Summer Festival service in 2010. Recommendations address the continuation of pilot service south to Monarch Bay Center on the South Route, a single service pattern on the Canyon Route, and added Thursday night service for the Pageant of the Masters. Three Arch Bay Analysis. Dan Boyle & Associates, Inc. reviewed options and developed a recommendation for extending Summer Festival service to Three Arch Bay. As part of this study, DBA made additional recommendations for 2009 Summer Festival service. Short Range Transit Plan. Dan Boyle & Associates, Inc. prepared a short range transit plan for the City of Laguna Beach. The plan encompasses changes to the City's Mainline service and its Summer Festival service. Ridechecks and on-board surveys were conducted for both services. The Laguna Beach City Council received the report at its May 2007 meeting. As a follow-up to this study, Dan Boyle & Associates, Inc. developed recommendations for 2009 Summer Festival operation. Dan Boyle &Associates, Inc. Page 5 21 Balboa Peninsula Shuttle/Trolley Feasibility Study Proposal National Transit Database Reporting. When the City of Laguna Beach resumed its NTD reporting, Dan Boyle & Associates worked with staff to calculate passenger miles and devise a statistically valid sampling plan for FY 2005, FY 2008, and FY 2011. Transit System Analysis. Dan Boyle and Associates completed an analysis of free Summer Festival Service operated by the City of Laguna Beach. A complete ridecheck was conducted in July 2002, and riders also completed an on-board survey. The Laguna Beach City Council adopted the study recommendations unanimously at its December 2002 meeting. Client: Steve May, Director of Public Works City of Laguna Beach 505 Forest Avenue Laguna Beach, CA 92651 (949) 497-0351 Time Frame: June 2006 to present; Sept. 2003 to Jan. 2004; June to Dec. 2002 Cities of San Clemente, Dana Point, and San Juan Capistrano, CA OCTA Go Local Services Plan. The Cities of Dana Point, San Clemente, and San Juan Capistrano joined together in response to OCTA's Go Local program to assess transit needs within the three cities, particularly with regard to access to Metrolink stations. Dan Boyle & Associates, Inc. conducted a study to assess the need for a tourist-based trolley connecting Metrolink stations, historic districts, beaches, and hotels. An important step in this project was the establishment of a Roundtable group consisting of elected officials and business and civic leaders from each of the three cities. The first Roundtable meeting provided policy direction regarding trolley vision and purpose. The second Roundtable meeting examined alternatives and developed a consensus for the preferred alternative. The proposed alternative was included in Step 2 of the Go Local program. DBA prepared a successful Project V application for the City of Dana Point to institute shuttle routes between the parking lot at Dana Point High School and Dana Point Harbor during the summer and at other special events. Client: Brad Fowler, Public Works Director City of Dana Point 33282 Golden Lantern, Suite 203 Dana Point, CA 92629 (949) 248-3554 Time Frame: February to April 2013; Oct. to Nov. 2011; June 2007 to Dec. 2008 Dan Boyle &Associates, Inc. Page 6 22 Balboa Peninsula Shuttle/Trolley Feasibility Study Proposal Orange County Transportation Authority (OCTA) - Orange, CA Prosect Management and Technical Support Services. Dan Boyle & Associates, Inc. completed an 18-month contract to provide technical support and project management in the area of transit service planning. Tasks included a prioritization scheme based on five measures to guide implementation of recommendations from a county-wide transit study, preparation of draft schedules for OCTA's first BRT route, cost modeling for new directly operated and contracted services, analysis of successful applications of alternate service delivery methods such as flex routes and Call and Ride programs, and preparation of the agency's first Short Range Transit Plan. Client: Gary Hewitt, Section Manager— Transit and Non-motorized Planning Orange County Transportation Authority 550 South Main Street Orange, California 92868 (714) 560-5715 Time Frame: January 2012 to June 2013 Transit Cooperative Research Program (TCRP) - Washington, DC National Academy of Sciences TCRP Synthesis 117: Better On-street Bus Stops. Dan Boyle & Associates, Inc. is conducting this TCRP Synthesis on bus stops, which have not always been accorded high priority by either the transit agency or the local jurisdiction. The location, size, and design of bus stops have far-reaching impacts on customers and on transit operation. Many research efforts have been written primarily from a traffic engineer's perspective. The purpose of this synthesis is to report on major issues and successful approaches that address on-street bus stops from the transit agency's perspective, which necessarily includes the customer's perspective. The final report has been published as TCRP Synthesis 117. Client: Donna Vlasak Transit Cooperative Research Program 500 Fifth Street NW Washington, D.C. 20001 (202) 334-2934 dvlasak(a-)_nas.edu Timeframe: October 2014 to present TCRP Synthesis 87: Deployment and Development of Downtown Circulators. Dan Boyle and Associates, Inc. conducted this TCRP synthesis to describe the development, deployment, and sustainability of downtown circulator systems. A web- based survey of a cross-section of transit agencies in North America and detailed case Dan Boyle &Associates, Inc. Page 7 23 Balboa Peninsula Shuttle/Trolley Feasibility Study Proposal studies were the primary sources in documenting the current state of the art. Major findings address funding, route design, frequency, target markets, partnerships, and branding. This synthesis will be used to aid public agencies, non-governmental organizations, and other stakeholders in deciding how to proceed when service is being considered. The report was published as TCRP Synthesis 87. Client: Donna Vlasak (202) 334-2934 Timeframe: October 2009 to October 2010 TCRP Report 135, Controlling System Costs: Basic and Advanced Scheduling Manual and Contemporary Issues. Dan Boyle & Associates, Inc. served as project manager and principal author for a new scheduling manual for use by beginning and advanced schedulers throughout the transit industry. The manual, published as TCRP Report 135, addresses contemporary issues in transit scheduling and provides guidance to transit agencies on a variety of scheduling issues typically faced in a transit operating environment. These issues include running times, recovery time, meal and rest breaks, optimization of transfers, use of clockface headways, through-routing and interlining, headway-interval scheduling, skip-stop and limited-stop operations, long-route operating assessment, part-time operators, alternate work-week structures, application of service standards, data integration, operator relief techniques, and computerized scheduling system implementation. The appendix includes a glossary that defines terminology and identifies alternate terms. Client: Gwen Chisholm Smith Transit Cooperative Research Program (202) 334-2934 Timeframe: September 2006 to March 2009 Dan Boyle &Associates, Inc. Page 8 24 Attachment 3 25 �� QP �� P P�" O� �� \�� Memorandum To: Balboa Village Advisory Committee From: James Campbell, Principal Planner Date: May 7, 2015 Re: Balboa RP3 Advisory Ballot Results The advisory ballots for the Residential Parking Permit Program (RP3) have been tallied. In February 2015, the advisory ballot was mailed to residents, property owners, and mooring permit holders in the study area between 7th Street to Adams Street. The response was a little over 41 percent. To improve upon the response rate, in March, a second mailing of the same ballot was sent to those who did not respond to the first ballot. The combined results are as follows: Balboa RP3 Results (5/7/2015) Support Oppose Town Hall Meeting Ballots - moorings 2 2 Mailed Ballots - moorings 15 12 Town Hall Meeting Ballots - resident/owner 22 30 Mailed Ballots- resident/owner 345 314 Total 384 358 51.8% 48.2% Eligible Mooring Ballots 49 Eligible Resident/Owner Ballots 1248 Total Eligible Ballots 1297 Ballots Returned Undeliverable 100 7.7% Total Ballots Received 742 57.2% The response rate is over 50 percent. On an area-wide basis, more are in support than opposition for the program. DevelopmentP"MW Community Department27 One finding (of several) that must be made to approve a resident parking permit program is, "That the majority of the residents adjacent to the proposed zone desire, agree to or request preferential parking privileges." There is no established protocol or regulation governing how to determine if a majority of residents support a proposal. As a comparison, the formation assessment districts are based on the majority of those who vote. So even if the response rate is less than 50 percent, the assessment district could be approved if the majority of voters supported it. With the formation of the most recent preferential parking district near CdM High School, the City Council directed staff to get input from 100 percent of residences on the affected street given that it was a relatively small area. The proposed Balboa RP3 area is too large to take this all inclusive approach. The advisory ballot results are an accurate reflection for those who participated, but only an indicator of what the larger neighborhood might think. The City must decide if the information is sufficient to make the required finding. The attached map shows greater support for the program in the eastern portion of the area and more opposition to the west. Staff is tabulating the results on a block-by-block basis that will be used to generate a thematic map to better illustrate the location of support and opposition. This map will be available at the May 13th BVAC meeting. At the BVAC meeting, the Committee will review the survey results and provide additional input to staff on how to proceed. The BVAC may request additional information or analysis or request that this item be presented to City Council for review of the survey results and direction or action on the proposed RP3. 22 BAY ISLAND O 0 oQD O O O ° O 0 / ° •C)e •o Mooring Votes o o' to r ¢ 1 �-� � g 0 0 0 � g O 00�x _ 00 OQ JP �� 11 8 CP O a` O b O m �" ,a „� L e A , i e 0 200 400 \\ /� 44rv�RaM Feet ��aF.WPpRT 0 Support _ a ' n Balboa RP3 Advisory Ballot V s Oppose City of Newport Beach GIS Division May 07,2015 Balboa_RP3_Advi sory_Ba Ilot_Rew Its.mxd