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HomeMy WebLinkAbout21 - Newport Boulevard Widening from 30th Street to Via Lido – Award of Contract No. 4881 (Project 15R17)21-1 NEWPORT BEACH City Council Staff Report COUNCIL STAFF REPORT CITY OF January 26, 2016 Agenda Item No. 21 ABSTRACT: Staff has received construction bids for the Newport Boulevard Widening From 30th Street to Via Lido project and is requesting City Council’s approval to award the construction contract to GMC Engineering, Inc. of Tustin, California. RECOMMENDATION: a) Approve the project plans and specifications; b) Award Contract No. 4881 to GMC Engineering, Inc. for the total bid amount of $3,967,186.45 and authorize the Mayor and City Clerk to execute the contract; c) Encumber a contingency allocation of $400,000.00 (approximately 10% of Total Bid) to cover the cost of unforeseen quantities and work not included in the original contract; and d) Approve Budget Amendment No. 16BA-029 appropriating $880,000 from the General Fund unappropriated fund balance to Newport Boulevard Widening Project, Account No. 01001927-980000-15R17, to augment funding budgeted for this work. FUNDING REQUIREMENTS: The Budget Amendment records and appropriates $880,000 in increased expenditure appropriations from General Fund unappropriated fund balance for the Newport Boulevard Widening project. TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY:Andy Tran, Senior Civil Engineer PHONE:949-644-3315 TITLE:Newport Boulevard Widening from 30th Street to Via Lido – Award of Contract No. 4881 (Project 15R17) Newport Boulevard Widening From 30th Street to Via Lido January 26, 2016 Page 2 21-2 Account Description Account Number Amount General Fund 01001927-980000-15R17 $880,000.00 Gas Tax 12101-980000-15R17 $2,183,000.00 Measure M Competitive 1230050-980000-15R17 $1,194,000.00 Water Enterprise 70201931-980000-15R17 $250,000.00 Total $4,507,000.00 Staff recommends establishing approximately ten (10) percent for contingency purposes for unforeseen conditions associated with construction. Proposed fund uses are as follows: Vendor Purpose Amount GMC Engineering, Inc. Construction Contract $3,967,186.45 GMC Engineering, Inc. Construction Contingency $400,000.00 Ninyo and Moore Environ. Monitoring, Testing, Inspection $57,185.00 Utility Agencies Dry Utility Relocation $55,000.00 Various Construction Support $25,000.00 Various Printing and Incidentals $2,628.55 Total $4,507,000.00 DISCUSSION: The proposed street widening project is a culmination of several years of effort to plan, design, permit, acquire right of way and fund an important widening project on Newport Boulevard. Originally envisioned as an intersection widening only at Newport Boulevard and 32nd Street, the infrastructure needs in this area led to a more comprehensive roadway widening, traffic signal and beautification project. Public Works was also successful in competing for and winning $3 million in grant funding for the right of way purchase and $1.19 million for the upcoming construction. As presented, this project is located on Newport Boulevard between 30th Street and Via Lido and involves widening Newport Boulevard to accommodate: One additional northbound through lane from 30 th Street to 32nd Street One additional southbound through lane from Via Lido to 32nd Street which terminates as a right-turn only lane at 32nd Street Bike lanes on both sides of Newport Boulevard will be extended from Via Lido to 32nd Street Raised landscaped medians, parkway trees and some landscaping Street light modifications and upgrades to LED’s Replacement of traffic signals at four intersections, and signing and pavement striping Newport Boulevard Widening From 30th Street to Via Lido January 26, 2016 Page 3 21-3 As a result of the roadway widening and the addition of vehicular and bike lanes, on- street parking along Newport Boulevard between Via Lido and 30th Street will be relocated to a new public parking lot at the northwest corner of Newport Boulevard and 32nd Street. The City previously acquired the former Wachovia Bank properties located at 3201 Newport Boulevard and 3204 Marcus Avenue in order to construct the proposed public parking lot. At 10 a.m. on January 12, 2016, the City Clerk opened and read the following bids for this project: BIDDER TOTAL BID AMOUNT Low GMC Engineering, Inc.$3,967,186.45 2 C.S. Legacy Construction, Inc.$4,156,095.00 3 All American Asphalt $4,160,160.00 4 Los Angeles Engineering, Inc.$4,619,036.30 5 Griffith Company $4,996,176.00 6 KASA Construction, Inc.$5,439,239.50 7 M.S. Construction Management Group $5,926,325.19 The low bid amount is 3.2 percent below the Engineer’s Estimate of $4,100,000. The additional budget funding is necessary to accommodate features added to the project during design not anticipated during last year’s budget process. This includes Coastal Commission requirements, further traffic signal work, additional insurance requirements, dewatering and treatment, Edison vault relocation, and the remediation and removal of underground soils and pavements. The low bidder, GMC Engineering, Inc., possesses a California state contractor’s license classification “A” as required by the project specifications. The contractor is registered with the California Department of Industrial Relations as required by California law to work and bid on public contracts. A check of the contractor’s references indicates satisfactory completion of similar projects for other public agencies. GMC Engineering, Inc. was also recently awarded the 15 th Street/Balboa Boulevard Revitalization project which is currently under construction. The work necessary for the completion of this contract consists of mobilization, traffic control, construction notification, and construction of concrete curbs, sidewalks, driveway approaches and bike lanes, storm drain improvements, replacement of traffic signal systems at four intersections, installation of LED street lights, pavement rehabilitation and construction of a new public parking lot. Construction is expected to begin immediately in February and the specifications call for an aggressive work schedule to complete a substantial portion of the project prior to the busy summer season. Demolition of the former bank building and construction of the new parking lot are specified as the first items of work. Traffic signal construction which Newport Boulevard Widening From 30th Street to Via Lido January 26, 2016 Page 4 21-4 makes up a quarter of the project cost will require the purchase of materials with long lead times and may affect a portion of the schedule. Lane closures will be necessary during the construction and accommodations are planned to reduce lane closures in the morning peak hours. Pursuant to the Contract Specifications, the contractor will have 100 consecutive working days to complete the work. Staff submitted a Coastal Development Permit (CDP) application to the California Coastal Commission (CCC) on October 31, 2014. The Coastal Commissioners approved our permit application on June 11, 2015. Although we received the Notice of Intent to Issue Permit from CCC staff on August 14, 2015, the actual CDP is still forthcoming. ENVIRONMENTAL REVIEW: In accordance with the California Environmental Quality Act (CEQA) guidelines, a Mitigated Negative Declaration (MND) was prepared, circulated for review, and adopted by City Council on October 28, 2014. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A – Location Map Attachment B – Budget Amendment 21-5 ATTACHMENT A ATTACHMENT B 21-6