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Home My WebLink About06 - Adopting Goals and Priorities for 2016; Proposed Work Plan 6-1 NEWPORT BEACH City Council Staff Report COUNCIL STAFF REPORT CITY OF February 23, 2016 Agenda Item No. 6 ABSTRACT: On Saturday, January 23, 2016, the City Council, at an open, public meeting, heard from Mayor Dixon about what she believes are important priorities and goals for 2016. If the Council agrees and supports these approaches, staff will proceed to implement them during the calendar year, resources permitting, consistent with the goals and work plan for 2016 attached to the enclosed Resolution No. 2016-33. RECOMMENDATION: Adopt Resolution No. 2016-33, A Resolution of the City Council of the City of Newport Beach, California, Adopting Goals and Priorities for Calendar Year 2016. FUNDING REQUIREMENTS: The City’s adopted FY 2015-16 Budget generally has the resources to accomplish these goals and priorities. Some items, such as the Harbor Master Plan, may have further follow-up resources proposed within the City’s FY 2016-17 Operating Budget. DISCUSSION: At the Council’s annual planning session held on Saturday, January 23, 2016, Council members, staff, and members of the public heard discussions and presentations about the City’s fiscal condition, pending and planned Public Works projects, as well as pending and planned private development efforts across the community. TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Manager’s Office Dave Kiff, City Manager 949-644-3001, dkiff@newportbeachca.gov PREPARED BY: Dave Kiff, City Manager TITLE: Resolution No. 2016-33: Adopting Goals and Priorities for 2016; Proposed Work Plan Adopting Goals and Priorities for 2016; Proposed Work Plan February 23, 2016 Page 2 6-2 At the end of the meeting, Mayor Dixon outlined a series of general goals she suggested that the Council would follow (if later adopted at this meeting) in terms of goals and priorities. Generally, the goals included: 1. Maintaining recent years’ fiscal discipline over City finances. 2. Investing well in Newport Harbor, our water supply, and water quality in general. 3. Revitalizing key areas of the community, and moving the community towards more sustainable practices. 4. Protecting and improving our strong public safety services. 5. Investing time and effort in new public-private partnerships. The exhibit to the attached resolution shows these general goals in more detail, along with implementation steps and timing for each. If the Council wishes to adopt these goals and work plan, it should adopt the attached resolution, with Exhibit A. Staff will then follow the work plan as best it can assuming limited or no resource constraints. ENVIRONMENTAL REVIEW: Staff recommends the City Council find that this action is not subject to CEQA pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Attachment: Resolution No. 2016-33 relating to Calendar Year 2016 Goals and Priorities (including Exhibit A) RESOLUTION 2016-___ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ADOPTING GOALS AND PRIORITIES FOR CALENDAR YEAR 2016 WHEREAS, the City Council of the City of Newport Beach regularly sets goals to better prioritize its efforts for the coming calendar year, which are generally consistent with past approaches as outlined in the City’s adopted Operating Budget and master plans; WHEREAS, the City Council of the City of Newport Beach convened in a special meeting open to the public on Saturday, January 23rd, 2016, to learn more about the City’s fiscal condition, various public and private construction projects, and to discuss what goals and priorities it might address in Calendar Year 2016; WHEREAS, at such meeting, following the Mayor’s outline of suggested goals and priorities, the City Council received public input; and WHEREAS, in response to the public input received, the City staff asked that they be authorized to return to the City Council at a future regular Council meeting to consider the formal adoption of the goals and priorities for Calendar Year 2016, and a tentative work plan associated with these goals and priorities. NOW THEREFORE, the City Council of the City of Newport Beach hereby resolves as follows: Section 1: The recitals provided above are true and correct and are incorporated into the operative part of this resolution. Section 2: The City Council does hereby request City staff to endeavor to complete the following efforts for Calendar Year 2016, including in accordance with the goals and work plan outlined in “Exhibit A” to this resolution: 1. Maintain recent years’ fiscal discipline over City finances; 2. Invest well in Newport Harbor, City’s water supply, and City’s water quality in general; 3. Revitalize key areas of the community, moving the community towards more sustainable practices; 4. Protect and improve strong public safety services; and 5. Invest time and effort in new public-private partnerships. ATTACHMENT A 6-3 Resolution No. 2016-__ Page 2 of 2 Section 3: If any section, subsection, sentence, clause or phrase of this resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. Section 4: The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. ADOPTED this 23rd day of February, 2016. ______________________ Diane B. Dixon Mayor ATTEST: __________________________ Leilani I. Brown City Clerk Exhibit 1: Goals / Work Plan for 2016 6-4 Reviewing Body Final Approval by Council?Timing End Product/Notes 1 - Pension Issues -- Consideration of a second "fresh start" with Cal-PERS?Finance Committee Yes 1st Quarter 2016 A formal analysis of and recommendation as to whether a second "speed-up" of payments to Cal-PERS for the City's unfunded liability (UAL) makes sense. -- Or should a variation on a Fresh Start be done via a Trust separate from Cal-PERS?Finance Committee Yes 1st Quarter 2016 An analysis of whether it is advantageous to set aside funds outside of PERS to address the UAL. 2 - Budget -- When the City runs a budget surplus, should there be a formal Council Policy to allocate that surplus for important one-time uses?Finance Committee Yes 1st Quarter 2016 Currently, the FY 14-15 budget assumed that any surplus would be divided 50% to pay off long-term obligations (PERS, OPEB, other) and 50% for one-time neighborhood enhancements. Should this or a similar policy be formalized? -- Setting conservative goals for the FY 16-17 City budget Finance Committee Yes 1st Quarter 2016 Mayor Dixon has said that she supports a budget with no net increases outside of MOUs, contract COLAs, and additional pension payments. 3 - Staying Efficient -- Examining new models for Life Safety Services (Fire Dept)Finance Committee Not required Near complete Staff is implementing a change that better aligns Fire Plan Check with CDD Plan Check. Includes removing one position (Fire Marshal) from the City's books. -- Engaging the community and members of the Fire Service in studying what fire/EMS model comes next City Council Not required TBD in 2016 Council members have expressed interest in a longer term strategy (with the community) regarding what Fire Suppression/EMS model will be best in 5, 10, or 15 years. -- Plan Check alternatives and fee structures in CDD Finance Committee Not required 2nd Quarter 2016 Council members have asked staff to set up different paths for CDD plan check (a private path v. a public one), and to look anew at the way fees are structured to incentivize a faster review. 4 - Improving Transparency and Communication -- A more robust and clear portal for all budget documents Finance Committee No As soon as possible The City's goal is to provide complete and accurate budget and financial data on our website, and in a reader-friendly way. -- Expanding the agenda for the Finance Committee Finance Committee No Completed 1 -- The Harbor -- Formalize a Harbor Master Plan for capital expenditures Tidelands Management, Harbor Commission Yes 3rd Quarter 2016 Goal would be to comprehensively analyze the Harbor's capital needs as well as revenues and expenditures, then transform that into a formal Master Plan that the City would adopt and follow. The Tidelands Capital Plan is a good start to the Harbor Master Plan. -- Appropriately funding sea wall repair and maintenance Tidelands Management, Harbor Commission Yes 3rd Quarter 2016 Should be addressed within the Harbor Master Plan. Tidelands Capital Plan initially suggests $3M/year -- Appropriately fund and address dredging needs Tidelands Management, Harbor Commission Yes 3rd Quarter 2016 Should be addressed within the Harbor Master Plan. -- Improving amenities for harbor users , such as mooring holders Harbor Commission Yes 3rd Quarter 2016 Should be addressed within the Harbor Master Plan. -- Improved trash prevention/removal Water Quality, Harbor Commission Not required 3rd Quarter 2016 Should be addressed within the Harbor Master Plan. 2 - Dealing with the Drought -- Comply with State requirements.Water Quality Not required Ongoing Despite more Sierra snow, water use reductions are expected to continue into 2016. -- Support/seek new sources of water (reclaimed, desalination)Water Quality Yes TBD While the City will continue to seek new opportunities to pipe in more reclaimed water, should the City state a more direct position on the Poseidon plant proposed for Huntington Beach? 3 -- El Nino -- Protect the community from flooding, erosion, etc.City Staff Not required Ongoing Underway and ongoing. At this point in Feb 2016, El Nino appears to be a no-show. Exhibit 1 - Goals/Work Plan for 2016 Subject/Category I. Maintain Fiscal Discipline II. Invest in our Harbor, our Water, and Water Quality 6-5 1 - Lido Marina Village Mayor Dixon, City Staff Not required Ongoing -- Facilitating planned improvements at Lido Marina Village, the Lido House Hotel, and more. Careful coordination and ombudsperson assistance is required as several new construction projects and new businesses open in the Lido Village area. 2 - Mariner's Mile Mariner's Mile working group Yes TBD -- Effectively planning for marine-related and other uses, including determining the final layout of Coast Highway. Following 2014's design charette, there is interest in more planning that will, among other things, facilitate economic development, mixed uses, and finalizing the width of PCH between Dover Drive and Newport Boulevard. 3 -- Balboa Village BVAC Not required Ongoing -- Work with the Merchants Association to continue to improve aethetics, programs, traffic flow and land uses in Balboa Village Actively underway now with BVAC. Includes Measure M/OCTA Trolley pilot program. 4 -- Balboa Boulevard, WNB, West Coast Highway City Council Yes (budget)TBD -- Including the Newport Pier area, complete undergrounding, improve roadside landscaping, improve traffic flow, improve cleanliness and visitor atmosphere (at McFadden). Included in this category are capital improvements to 15th/Balboa, Landscaping from 15th/Balboa to 28th Street (roughly), and new median and parkway improvements along West Coast Highway from Huntington Beach to Newport Boulevard, trolley pilot program. 1 - Police Department -- Transition to a new police chief City Manager, with community assistance Not required 1st Quarter 2016 Police Chief selection is directed by Charter to the City Manager, but community involvement is important to this process. Goal = complete by the end of March 2016. -- Make progress on crime reduction PD Leadership Not required All of 2016 Continued implementation of Crime Stat , PET, CSU and other efforts by the PD. 1 - Capital Projects -- Private assistance with funding the WN Community Center Mayor Dixon, Council member Petros Not required Ongoing Council members have embarked on an effort to seek private and other sponsorships for aspects of the West Newport Community Center's facility costs. -- Support for public art and arts programming Arts Commission, Arts Foundation Yes Ongoing Council members have asked that future art installations be funded in part by private donations. Council Policy was amended by the Council on 1-12-2016 to allow the Arts Commission to fundraise. 2 - Help Small Businesses -- Relief/Credit on Small Business Permits and Fees Mayor Dixon with staff, Finance Committee Yes 2nd Quarter 2016 Mayor Dixon has asked staff to examine ways where a new business might get relief on permit fees associated with TIs or façade improvements or energy efficiency. V. Public/Private Partnerships III. Revitalize and Renew, Move toward Greater Sustainability IV. Public Safety 6-6