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HomeMy WebLinkAbout0 - AgendaAMENDED STUDY SESSION AGENDA CITY OF NEWPORT BEACH CITY COUNCIL AGENDA STUDY SESSION AND REGULAR MEETING MARCH 22, 2016 CITY COUNCIL CHAMBERS - 100 CIVIC CENTER DRIVE, NEWPORT BEACH STUDY SESSION - 4:3 0 P.M./CLOSED SESSION - AFTER STUDY SESSION/ REGULAR MEETING - 7:00 P.M. DIANE B. DIXON, Mayor KEVIN MULDOON, Mayor Pro Tem KEITH D. CURRY, Council Member DUFFY DUFFIELD, Council Member EDWARD D. SELICH, Council Member SCOTT PEOTTER, Council Member TONY PETROS, Council Member DAVE KIFF - City Manager AARON HARP - City Attorney LEILANI BROWN - City Clerk CAROL JACOBS - Assistant City Manager NOTICE TO THE PUBLIC The City provides a yellow sign-in card for those wishing to address the Council to assist in the preparation of the minutes. The cards are available in the lobby of the Council Chambers. Speakers are not required to submit a card as a condition to addre ssing the Council. If you do fill out the card, please place it in the box at the podium. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to t he City Clerk 24 hours prior to the scheduled City Council meeting. PUBLIC HEARINGS If in the future, you wish to challenge in court any of the matters on this agenda for which a public hearing is to be conduc ted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing. This agenda was prepared by the City Clerk and staff reports are available at the City Clerk’s Office located at 100 Civic Center Drive, Bay E, 2nd Floor. Staff reports or other written documentation have been prepared or organized with respect to each item of business listed on the agenda. Study Sessions are usually held on the second and fourth Tuesdays of each month at 4:00 pm (subject to change). Regular meetings of the City Council are held on the second and fourth Tuesdays of each month at 7:00 p.m., except in the months of August and December when there will be at least one regular meeting in August and one regular meeting in December. If you have any questions or require copies of any of the staff reports or other documentation regarding any item of business on the agenda, please contact City Clerk staff at (949) 644-3005. The agendas, minutes and staff reports are also available on the City's website: http://www.newportbeachca.gov/CouncilAgendas. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodat e you in every reasonable manner. Please contact Leilani Brown, City Clerk, prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible (949-644-3005 or cityclerk@newportbeachca.gov). NEWPORT BEACH CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS - 100 CIVIC CENTER DRIVE, NEWPORT BEACH MARCH 22, 2016 STUDY SESSION - 4:30 P.M./CLOSED SESSION - AFTER STUDY SESSION/ REGULAR MEETING - 7:00 P.M. I. ROLL CALL - 4:30 p.m. II. CURRENT BUSINESS SS1. Clarification of Items on the Consent Calendar (4:30 p.m.) SS2. National Weather Service to Present Signs to the City for Designation as a “Tsunami Ready City” (4:35 p.m.) SS3. Records Retention Update (4:45 p.m.) The City Clerk recently commissioned a consultant’s review to recommend possible changes to the City’s Records Retention Schedule (RRS). SS4. Update on How Often Boards, Commissions or Committees Should Report Back to the City Council (5:15 p.m.) We will discuss how often the City’s Boards, Commissions and Committees should check in with the City Council for direction or comments via joint meetings or presentations. III. PUBLIC COMMENTS The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Council. If the optional sign-in card has been completed, it should be placed in the box provided at the podium. The City Council of Newport Beach welcomes and encourages community participation. Public comments are invited on items listed on the agenda and non-agenda items. Speakers must limit comments to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Council has the discretion to extend or shorten the time limit on agenda or non-agenda items. IV. CLOSED SESSION - After Study Session - Council Chambers Conference Room A. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Government Code § 54956.9(d)(1)): 1 matter Paulette Calli v. City of Newport Beach et al. Orange County Superior Court Case No. 30-20014-00752147 V. RECESS VI. RECONVENE AT 7:00 P.M. FOR REGULAR MEETING VII. ROLL CALL City Council Meeting March 22, 2016 Page 2 VIII. CLOSED SESSION REPORT IX. PLEDGE OF ALLEGIANCE X. INVOCATION XI. NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Council. If the optional sign-in card has been completed, it should be placed in the box provided at the podium. The City Council of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Council has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. XII. CITY COUNCIL ANNOUNCEMENTS (NON-DISCUSSION ITEM) XIII. MATTERS WHICH COUNCIL MEMBERS HAVE ASKED TO BE PLACED ON A FUTURE AGENDA  Whether to consider a local “political reform act” measure that might (a) give the City Attorney the authority to enforce campaign contribution limits; (b) limit or regulate contributions related to slate mailers; (c) require the registration of lobbyists before the City Council; and (d) additional regulations relating to fundraising. (Curry)  Whether to form a Council-Citizens Working Group or advisory group on campaign and election reform. (Dixon) XIV. PUBLIC COMMENTS ON CONSENT CALENDAR This is the time in which Council Members may pull items from the Consent Calendar for discussion (Items 1 - 14). Public comments are invited on Consent Calendar from members of the audience. Speakers must limit comments to three (3) minutes. Before speaking, please state your name for the record. If any item is removed from the Consent Calendar by a Council Member, members of the public are invited to speak on each item for up to three (3) minutes per item. All matters listed under Consent Calendar are considered to be routine and will all be enacted by one motion in the form listed below. Council Members have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Council votes on the motion unless members of the City Council request specific items to be discussed and/or removed from the Consent Calendar for separate action. XV. CONSENT CALENDAR READING OF MINUTES AND ORDINANCES 1. Minutes for the March 8, 2016 Study Session and Regular Meeting Waive reading of subject minutes, approve as written, and order filed. 2. Reading of Ordinances Waive reading in full of all ordinances under consideration, and direct the City Clerk to read by title only. City Council Meeting March 22, 2016 Page 3 RESOLUTIONS FOR ADOPTION 3. Resolution to Approve Filing a Grant Application for Design and Implementation of Habitat Restoration and Water Quality Improvements in Big Canyon Nature Park Adopt Resolution No. 2016-39, A Resolution of the City Council of the City of Newport Beach, California, Approving the Application for and/or Execution of Grant Funds from the Water Quality, Supply, and Infrastructure Act of 2014 (Proposition 1), for the Big Canyon Habitat Restoration and Water Quality Improvement Project to be funded in part by Proposition 1 sources. 4. Little Corona Beach Infiltration Project - Adoption of Mitigated Negative Declaration and Approval of Design a) Adopt Resolution No. 2016-40, A Resolution of the City Council of the City of Newport Beach, California, Adopting Negative Declaration No. ND2015-001 (SCH# 2016011037) for the Little Corona Beach Infiltration Project (PA2015-096), pursuant to the California Environmental Quality Act, State CEQA Guidelines and City Council Policy K-3; and b) Approve the design of the new infiltration system. CONTRACTS AND AGREEMENTS 5. Dover Drive and Westcliff Drive Rehabilitation - Notice of Completion and Acceptance of Contract No. 5583(A) a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project; b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code; and c) Release the Faithful Performance Bond one year after acceptance by the City Council. 6. Water Main Replacement Project - Notice of Completion and Acceptance of Contract No. 4920 (CAP14-0031) a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project; b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code; and c) Release the Faithful Performance Bond one year after acceptance by the City Council. 7. Goldenrod Avenue at Coast Highway - Water Main Master Plan Replacement - Award of Contract No. 7010-1 (Project No. 15W01) a) Approve the project plans and specifications; b) Award Contract No. 7010-1 to GCI Construction, Inc. (GCI) for the total base bid amount of $257,850.00, and authorize the Mayor and City Clerk to execute the associated construction contract; and c) Include in the project construction contract encumbrance an additional contract contingency allocation of $26,000.00 (approximately 10 percent of the total bid) to cover unforeseen conditions, extra work and/or material quantities. 8. Agreement with Prudential Overall Supply for Uniform and Mat Services Approve the agreement with Prudential Overall Supply for a term of five years for a not to exceed amount of $210,000, and authorize the Mayor and City Clerk to execute the agreement. 9. Purchase of Police Command Post Vehicle Approve the purchase of a 2016 Sprinter 3500 Van from Farber Specialty Vehicles, Incorporated, of Reynoldsburg, Ohio, for a total cost of $147,306, and authorize the City Manager to execute documents necessary to complete this purchase. City Council Meeting March 22, 2016 Page 4 10. Airport Consulting - Contract with Tom Edwards Authorize the Mayor and City Clerk to sign the Professional Services Agreement with Thomas Cole Edwards, Inc. MISCELLANEOUS 11. Planning Commission Agenda for the March 17, 2016 Meeting Receive and file. 12. General Plan Annual Status Report Including Housing Element Report (PA2007-195) Authorize submittal to the State of California Office of Planning and Research and State Department of Housing and Community Development. 13. Update on Water Use and Conservation Efforts February 2016 Receive and file. 14. Civic Center Audit - Records Production Update Receive and file. ACTION: MOVE AFFIRMATIVE ACTION OF THE CONSENT CALENDAR, EXCEPT FOR THOSE ITEMS REMOVED XVI. ITEMS REMOVED FROM THE CONSENT CALENDAR XVII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the City Council. Speakers must limit comments to three (3) minutes. Before speaking, please state your name for the record. XVIII. ORAL REPORTS FROM CITY COUNCIL ON COMMITTEE ACTIVITIES XIX. PUBLIC HEARINGS 15. Code Amendment to Change Setback Map No. S-2B (PA2015-196) - 3008, 3010, and 3012 Balboa Boulevard - Code Amendment No. CA2015-011 a) Conduct public hearing; b) Find that the amendment is categorically exempt under Section 15305, of the California Environmental Quality Act (CEQA) Guidelines - Class 5 (Minor Alterations in Land Use Limitations); and c) Introduce Ordinance No. 2016-5, An Ordinance of the City Council of the City of Newport Beach, California, Amending the Newport Beach Municipal Code Related to Certain Front Yard Setbacks, and approving Code Amendment No. CA2015-011, and pass to second reading on April 12, 2016. 16. Resolution Rescinding Underground Utility District No. 22 and Establishing Underground Utility District No. 22a - Balboa Boulevard between West Coast Highway and 22nd Street, Including Court Street between 21st Street and 20th Street a) Conduct a Public Hearing establishing Underground Utility District No. 22a; City Council Meeting March 22, 2016 Page 5 b) Adopt Resolution No. 2016-41, A Resolution of the City Council of the City of Newport Beach, California, Rescinding Underground Utilities District No. 22 and Establishing Underground Utilities District No. 22a (Balboa Boulevard between West Coast Highway and 22nd Street, Including Court Street between 21st Street and 20th Street) and Ordering the Removal of Poles, Overhead Wires, and Associated Overhead Structures within Underground Utility District No. 22a; and c) Direct staff to initiate project implementation. XX. CURRENT BUSINESS 17. Adoption of Sewer Rate Adjustment a) Introduce Ordinance No. 2016-6, An Ordinance of the City Council of the City of Newport Beach, California, Amending Section 14.24.065 of Title 14 of the Newport Beach Municipal Code Pertaining to Sewer Use Charge, and pass to second reading on April 12, 2016; and b) Adopt Resolution No. 2016-42, A Resolution of the City Council of the City of Newport Beach, California, Adopting New Sewer Service and Use and Consumption Rates Pursuant to Newport Beach Municipal Code Section 14.24.065 and Repealing Resolution Nos. 2016-20 and 2016-21. XXI. MOTION FOR RECONSIDERATION A motion to reconsider the vote on any action taken by the City Council at either this meeting or the previous meeting may be made only by one of the Council Members who voted with the prevailing side. XXII. ADJOURNMENT Testimony given before the City Council is recorded. The timing light will turn yellow when the speaker has one minute left. The timing light will turn red when the speaker has 10 seconds left. PLEASE TURN CELL PHONES OFF OR SET IN SILENT MODE.