HomeMy WebLinkAbout05 - Dover Drive and Westcliff Drive Rehabilitation – NOC and Acceptance of Contract No. 5583(A)
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NEWPORT BEACH
City Council Staff Report
COUNCIL STAFF REPORT
CITY OF
March 22, 2016
Agenda Item No. 5
ABSTRACT:
On April 28, 2015, City Council awarded Contract No. 5583(A) (CAP14-0011), Dover
Drive and Westcliff Drive Street Rehabilitation to All American Asphalt (AAA) for a total
contract cost of $3,293,293.00 plus contingency allowance. The required work is now
complete and staff requests City Council acceptance and contract close out.
RECOMMENDATIONS:
a) Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City
Council.
FUNDING REQUIREMENTS:
The current adopted FY 2015-2016 Capital Improvement Program Budget included
sufficient funding for this project.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Patrick Arciniega, Senior Civil Engineer,
parciniega@newportbeachca.gov
PHONE: 949-644-3347
TITLE: Dover Drive and Westcliff Drive Rehabilitation – Notice of
Completion and Acceptance of Contract No. 5583(A)
Dover Drive and Westcliff Drive Rehabilitation –
Notice of Completion and Acceptance of Contract No. 5583(A)
March 22, 2016
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DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Contract Amount
Final Cost at
Completion
Contingency
Allowance
Actual
Contract
Change
% Due to
Directed
Change
% Due to
Unforeseen
Change
$3,293,293.00 $3,725,724.00 17% or less 13.1% 7.9% 5.2%
Allowed Contract Time plus
Approved Extensions (days) = 121 Actual Time
Under (-) or Over (+) 0
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the construction contract cost is as follows:
Original Bid Amount: $3,293,293.00
Actual Cost of Bid Items Constructed: $3,379,361.00
Total Change Orders: $346,363.00
Final Contract Cost: $3,725,724.00
This project called for pavement grinding, pavement rehabilitation and other street
improvements on Dover Drive from East Coast Highway to Irvine Boulevard, and on
Westcliff Drive from Irvine Avenue to Dover Drive. Additionally, the Dover Drive
landscaped medians from East Coast Highway to Westcliff Drive were rebuilt and
landscaped with colorful native and drought-tolerant plants, four older traffic signals
were upgraded and a deteriorated storm drain line was relined. A new smart-irrigation
system was installed to provide irrigation to plants that uses substantially less water
than the system it replaced. No landscape and irrigation work was performed for
Westcliff Drive medians as they were rehabilitated several years ago. Additionally, it
should be noted that the Orange County Sanitation District (OCSD) contributed
$633,000.00 toward this street project as part of its sewer main in Dover Drive.
During the construction of the Dover/Westcliff project, City staff identified an opportunity
to address another street item of need. The alley off 15th Street on the Peninsula, that
would soon serve as one of two main access points to the soon-to-open Marina Park,
needed to be reconstructed before the Park opened in December 2015. While the
current 15th Street and Balboa Boulevard Revitalization project included funding for this
alley work, the 15th Street and Balboa Boulevard Revitalization project was now
scheduled to start construction around the time the Marina Park project was going to be
completed and the new alley entrance needed to be open for use (due to Marina Park
coming four months ahead of schedule). Given All American Asphalt’s favorable unit
pricing for the Dover Drive Contract, staff approached AAA to provide a cost estimate to
reconstruct the 15th Street alley through a change order. The pricing was good so
Dover Drive and Westcliff Drive Rehabilitation –
Notice of Completion and Acceptance of Contract No. 5583(A)
March 22, 2016
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direction was given to AAA to perform the alley work while at the same time the work
(and cost) was removed from the 15th Street and Balboa Boulevard Revitalization
project scope.
Additionally as part of this project, the City asked AAA to install flashing crosswalk
beacons at Westcliff Drive and Buckingham Lane and at Rutland Road. Costs to
complete the 15th Street alley work and install lighted crosswalks beacons on Westcliff
Drive were expensed to existing project budget. Other contract change orders were
issued for additional storm drain system work discovered during the excavation process,
additional landscaping, retaining wall, traffic signal and parking lot work not originally
envisioned during the design, and modifications to the work hours during the traffic
signal and landscaping construction to reduce traffic impacts. Due to the addition of
these change orders, along with the quantity adjustments to Contract 5583, the City
Council approved additional contingency funding over the base contract value at its
January 26, 2016 meeting. With final quantities and this closeout of Contract No. 5583,
actual expenses are 13.1 percent over the original contract value.
A summary of the project schedule is as follows:
The project, including all street paving, median landscaping and change order work was
substantially complete as of November 19, 2015.
ENVIRONMENTAL REVIEW:
On April 28, 2015 the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 Class 1(c) (existing
facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential to have a significant effect on the environment.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A – Location Map
Estimated Completion Date Per 2015 Baseline Schedule October 16, 2015
Project Awarded for Construction April 28, 2015
Contract Completion Date W ith Approved Extensions November 19, 2015
Actual Substantial Construction Completion Date November 19, 2015
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