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HomeMy WebLinkAbout2015-12-09_Agenda Packet 4wFo'Q CITY OF NEWPORT BEACH NO BALBOA VILLAGE ADVISORY COMMITTEE AGENDA Q City Council Chambers at Former City Hall 3300 Newport Boulevard Wednesday, December 9, 2015 - 4:00 p.m. to 5:30 p.m. Committee Members: Diane Dixon, Mayor Pro Tem (Chair) Tony Petros, Council Member Gloria Oakes, Balboa Peninsula Point Association Ralph Rodheim, Balboa Village Merchants Association Grace Dove, Central Newport Beach Community Association Tom Pollack, ExplorOcean Representative Jim Stratton, At-Large Representative Staff Members: Kimberly Brandt, Community Development Director Brenda Wisneski, Deputy Community Development Director Ben Zdeba, Associate Planner Tony Brine, City Traffic Engineer 1. CALL MEETING TO ORDER I1. PUBLIC COMMENT ON NON-AGENDIZED ITEMS (comments limited to 3 minutes) III. ITEMS FOR REVIEW 1. MINUTES OF OCTOBER 14, 2015(ATTACHMENT 1) Recommended Action: Approve October 14, 2015 Minutes. 2. GATEWAY SIGN (ATTACHMENT 2) Recommended Action: Authorize proceeding to construction. 3. PARKING METER AND VALIDATION PROGRAM UPDATE (ATTACHMENT 3) Recommended Action: No action required. 4. GENERAL UPDATES a. Fagade Improvement Program (Attachment 4) b. RP3 c. Outdoor Dining Pilot Program d. Shuttle IV. PUBLIC COMMENT V ADJOURNMENT (Meeting End Time: 5:30 p.m.) Next Meeting Date: January 13, 2016 at 4:00 p.m. — Location: Bay Island Room, Marina Park Please refer to the City Website, http://www.newportbeachca.gov/index.aspx?page=2196, for additional information regarding the Balboa Village Advisory Committee. AN AGENDA FOR THIS MEETING HAS BEEN POSTED AT LEAST 72 HOURS IN ADVANCE OF THE MEETING AND THE PUBLIC IS ALLOWED TO COMMENT ON AGENDA ITEMS. IT IS THE INTENTION OF THE CITY OF NEWPORT BEACH TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT(ADA) IN ALL RESPECTS. IF, AS AN ATTENDEE OR A PARTICIPANT AT THIS MEETING, YOU WILL NEED SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED,THE CITY OF NEWPORT BEACH WILL ATTEMPT TO ACCOMMODATE YOU IN EVERY REASONABLE MANNER. PLEASE CONTACT LEILANI BROWN, CITY CLERK,AT LEAST 72 HOURS PRIOR TO THE MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE (949-644-3005 OR CITYCLE RK@NEWPORTBEAC HCA.GOV). Z �� QP �� ��P P�" O� �� �� \�� BVAC 12/09/2015 - Attachment 1 CITY OF NEWPORT BEACH BALBOA VILLAGE ADVISORY COMMITTEE MINUTES Location: City Council Chambers at Former City Hall 3300 Newport Boulevard Wednesday, October 14, 2015 - 4:00 p.m. to 5:30 p.m. I. CALL MEETING TO ORDER Mayor Pro Tem Dixon called the meeting to order at 4:05 p.m. The following persons were in attendance: Balboa Village Advisory Committee Members: Diane Dixon, Mayor Pro Tem (Chair) Tony Petros, Council Member Gloria Oakes, Balboa Peninsula Point Association Ralph Rodheim, Balboa Village Merchants Association Grace Dove, Central Newport Beach Community Association Tom Pollack, ExplorOcean Representative — Absent Jim Stratton, At-Large Representative Staff Members: Kimberly Brandt, Community Development Director Brenda Wisneski, Deputy Community Development Director Benjamin Zdeba, Associate Planner II. PUBLIC COMMENT ON NON-AGENDIZED ITEMS (comments limited to 3 minutes) Interested parties were invited to address the Committee on Non-Agendized Items. Jim Mosher referenced the Council adoption of a parking benefit district as recommended by the BVAC last year and questioned whether or not a governing body had been established to oversee the parking benefit district funds. Additionally, he noted hearing a comment on several occasions during previous BVAC meetings that Balboa Village is considered the heart and soul of Newport Beach, but reported that at the last Planning Commission meeting, it considered many development transfers in Newport Center and the Chair claimed that Newport Center is the heart of Newport Beach. Committee Member Rodheim noted that former Mayor Nancy Gardner coined the phrase, "Balboa - heart and soul of the city". Regarding the governing body for the parking district funds, Community Development S Director Kimberly Brandt stated that she will check with staff and follow up on the matter. III. ITEMS FOR REVIEW 1. MINUTES OF SEPTEMBER 9, 2015 (ATTACHMENT 1) Recommended Action: Approve September 9, 2015 Minutes. Mayor Pro Tem Dixon opened public comments. Seeing none, Mayor Pro Tem Dixon closed public comments. Action: Committee Member Rodheim moved to approve the minutes from the September 9, 2015, as presented, and Committee Member Stratton seconded the motion. The motion passed 5 - 1, with Committee Member Dove, abstaining. 2. SHUTTLE PROGRAM (ATTACHMENT 2) Recommended Action: Review program description and provide direction for next steps. Community Development Director Brenda Wisneski provided a brief overview of the City's prospective shuttle program and addressed a potential grant from the Orange County Transportation Authority (OCTA), guidelines, application deadline, and the importance of input from Committee Members regarding the overall concept. She reviewed the prospective program and noted the targeted lot, which is a City owned lot, on Coast Highway and Superior Avenue, as a good potential starting point for the program to evaluate its ridership. Discussion followed regarding the adequacy of the targeted lot, potential use of the Hoag lot and the shuttle for Sunset Ridge Park. Council Member Petros reported that the Sunset Ridge Park shuttle is not well-used; however, it should not be used as an indicator of usage for the subject shuttle program. Community Development Director Wisneski provided an overview of the goal of the program, operating hours, number of shuttles required, waiting time, potential drop-off locations, outsourcing, the need for aggressive marketing, operating costs, potential OCTA funds and the City's contribution. Council Member Petros commended staff and noted this prospective program provides a clear vision. He took exception to the notion that the goal is to reduce the number of vehicles on the Peninsula and reducing congestion stating that no matter what the City does, there will be congestion on the Peninsula. He added there is an inherent demand that cannot simply be addressed by a shuttle and commented that the shuttle would provide choice in mobility, which would act as a buzzword for OCTA funding. As such he suggested replacing "reducing congestion" with "choice in mobility". Additionally, he reported speaking with OCTA representatives about the targeted lot and commented on -4- the availability of other funds by potentially combining the shuttle program with a bike station and other modalities and amenities. Regarding marketing, he encouraged staff to work with Visit Newport. Committee Member Rodheim suggested ensuring that vehicles utilize geographic positioning systems (GPS) to provide beneficial information to riders by way of a mobile phone application. Committee Member Dove expressed concerns regarding the limited number of parking spaces in the proposed lot, whether or not the lot will be used only for shuttle riders, and whether or not there will be bike racks on the shuttles. Committee Member Stratton discussed providing mobility for residents of the Balboa Peninsula and the possibility of adding more stops along Balboa Boulevard. Mayor Pro Tem Dixon agreed with Council Member Petros' comments regarding the merit of the prospective program and liked the idea of keeping it small while focusing on a summer pilot program. She commented on the potential route and on the possibility of dividing the Peninsula into two circular routes. Discussion followed regarding the targeted users and the possibility of extending the hours later in the evening. It was stressed that the program should be implemented in a small scale format and could be expanded if the demand grows. Committee Member Rodheim expressed a desire to be sure the shuttle program scope accounts for the annual Christmas Boat Parade. Mayor Pro Tem Dixon addressed total operating costs for one year, adding marketing and signage, the City's contribution, and next steps. She noted the need to give it time to be successful. Mayor Pro Tem Dixon opened public comments. George Schroeder spoke in support of the program and agreed with Council Member Petros' comments. Additionally, he expressed concerns regarding the capacity of the parking lot, potential traffic backups and noted the previous existence of a free shuttle service on the Peninsula. Marcel Ford commented on the shuttle program in Laguna Beach and another he experienced in Mammoth Lakes, California. He suggested having an open-type shuttle as opposed to an enclosed vehicle to improve the "experience" factor. Maryanne Zippi commented positively on the proposed program. Jim Mosher stated that it was not made completely clear that the shuttle will be free to the riders nor does it make known what the capacity of the shuttles will be. He added that the parking lot at Superior Avenue is not currently free and noted that the lot gets full on summer weekends. Discussion followed regarding the need to consider the parking lot situation as parking should be prioritized for shuttle riders. Kelly Carlson expressed concerns regarding the capacity of the targeted parking lot, noting that it may not be large enough. She noted that many beach-goers already use that lot. Discussion followed regarding the possibility of using other parking lots, overflow parking and having a potential backup plan for parking. Mayor Pro Tem Dixon closed public comments. Deputy Community Development Director Wisneski addressed next steps and noted there will be additional information to share with the Committee in a couple of months. Action: No action required. 3. BVMA SPECIAL EVENTS FUNDING (ATTACHMENT 3) Recommended Action: Receive information and approve funding. Deputy Community Development Director Wisneski provided background and details of the attachment. She addressed available funds ($7,500) and direction to have the BVAC identify how those funds will be used. She provided a list of possible Balboa Village Merchants Association (BVMA) events and noted BVMA's request for BVAC's support of the three proposed events including the Balboa Craft Beer Festival, Village Music Festival and the Village Festival. Discussion followed regarding events selling tickets, prior approval of $2,500 by Council for the Village Festival and the desire to have fewer events that are bigger and better rather than several small events. Ensuing discussion with a representative of the BVMA pertained to next steps, allocating $2,500 per event, the possibility of charging for the events, security, reduced fees for designated drivers and marketing efforts for the Balboa Craft Beer Festival. Mayor Pro Tem Dixon opened public comments. Jim Mosher expressed concern with regard to how the money would be spent if there is no identified budget and felt that the Beer Festival will be self-supporting given that tickets are being sold and so wondered why taxpayers are being asked to subsidize it. Discussion followed regarding parking funds generated within the Village going towards revitalization. It was suggested to have and review accounting documentation for each 0 event prepared by the organization receiving funding. Marcel Ford stated that the BVMA has a budget which accounts for all revenues and expenses at each event. Community Development Director Brandt noted that the Committee has the discretion of allocating funds to the various events in specified amounts. Mr. Ford commented that the goal is to have the events pay for themselves in the future, with no need for City funding. Mayor Pro Tem Dixon closed public comments. Action: Council Member Petros moved to authorize $7,500 for the Balboa Craft Beer Festival, Village Music Festival and the Village Festival. Committee Member Rodheim seconded the motion. The motion passed unanimously 6 — 0. 4. OUTDOOR SEATING PILOT PROGRAM (ATTACHMENT 4) Recommended Action: No action required. Deputy Community Development Director Wisneski provided an update on this item noting that Council adopted an outdoor seating pilot program for the Village. Associate Planner Benjamin Zdeba provided a brief overview of the program and noted there has been interest already expressed in the program, noting more information will be provided in the near future. Council Member Petros expressed concerns regarding adjacencies with respect to neighboring uses. Discussion followed regarding eligibility and review criteria relative to being adjacent to sensitive noise receptors and not getting to the design phase if there is a potential for negative impacts. Mayor Pro Tem Dixon opened public comments. George Schroeder asked regarding outdoor dining and alcohol service. It was noted that per City code, if alcohol is being served, the area has to be enclosed. Jim Mosher commented on a prior meeting where the outdoor dining had been presented as a temporary summer program. Additionally, he expressed concerns about obstructing sidewalks. Deputy Community Development Director Wisneski stated that it is a pilot program through the end of 2016. W. R. Dildine commented on existing conditions where the public right-of-way is being obstructed. Mayor Pro Tem Dixon closed public comments. Committee Member Rodheim commented on the need to maintain some restrictions, a desire for restaurants to be successful, and the need to be progressive while still protecting residents. Mayor Pro Tem Dixon commended staff for their work on this matter. Action: No action required. IV. PUBLIC COMMENT - None Deputy Community Development Director Wisneski reported that the Committee's November meeting falls on Veterans Day so the BVAC meeting for November could be cancelled, with the next meeting held on December 9th. She addressed potential items for upcoming discussions. Discussion followed regarding the status of the RP3 program, the process for administering the parking revenue and the status of the Commercial Fagade Improvement Program and the status of the Balboa Theater. V. ADJOURNMENT (Meeting End Time: 5:30 p.m.) The meeting adjourned at 5:11 p.m. Next Meeting Date: December 9, 2015 at 4:00 p.m. g BVAC 12/09/15 - Attachment 2 �U N U P1 F--<T2> BACKGROUND PANEL o P3 LETTER c� J a V a�M ♦Z �zN �� w N- 0 s P3 SHELL P2 P3 BACKGROUND PANEL - - P4 STARFISH P3 BACKGROUND PANEL z Lu z z c� W C/) U-1 Cz Cla J Q .� J � y T1 T2 T3 Q Q � J � m Wm .■■■■ :M: ::N: ::. W.D. ■ ■ 6136 DATE 7/23/15 SCALE AS NOTED NOTE: DESIGNER SIGN CONTRACTOR TO RESTORE ALL HARDSCAPE TO ITS THE SIGN CONTRACTOR MUST VISIT THE SITE AND FULLY INFORM AWB ORIGINAL CONDITION AND SPECIFICATIONS. NOTE: THEMSELVES AS TO ALL EXISTING CONDITIONS AND LIMITATIONS, SIGN CONTRACTOR TO REFER TO"BALBOA VILLAGE ENTRY GATEWAY FIELD VERIFY EXACT LOCATIONS AND CONDITIONS FOR EACH SIGN CONSTRUCTION SPECIFICATIONS" DOCUMENT DATED JULY 23, 2015 AND NOTIFY THE CITY IN WRITING, OF ANY DISCREPANCIES, OMISSIONS, OR CLARIFICATIONS AS THEY AFFECT SIGN DESIGN OR LOCATION. PROGRESS SET. NOT FOR CONSTRUCTION SHEET C/7 Z_- "THANKS" LOGO /-Y ............................... U O O V ............................ Z 0 0 0 0 0 0 0 0 0 0 0 0 0 ii c <�a "FUN ZONE" LOGO coolla J a v z�M 6 5 1 2 g TOP VIEW z z � z-_ SCALE: 1/4"=1'-0" Q 54'-0" 5'-0" Lr MQv� ❑Z O 0 N � 0 0 m O 00 00 000 n o _ a j ., coB 3 5 4 SPECIFICATIONS 1❑ WELDED STEEL STRUCTURE PER ENGINEERING SPECIFICA- TIONS; PAINT FINISHED. 2❑ FABRICATED ALUMINUM INTERNALLY ILLUMINATED REVERSE CHANNEL WHITE LED LETTERS PINNED OFF BACK PANEL; PAINT FINISHED. NOTE: 3❑ CARVED SIGN FOAM SHELLS & STARFISH ATTACHED TO SIGN CONTRACTOR TO REFER TO"BALBOA VILLAGE ENTRY GATEWAY INTERNALLY ILLUMINATED REVERSE CHANNEL WHITE LED w CONSTRUCTION SPECIFICATIONS" DOCUMENT DATED JULY 23, 2015 SHAPE PINNED OFF BACK PANEL; PAINT FINISHED. z THE SIGN CONTRACTOR MUST VISIT THE SITE AND FULLY INFORM ® FABRICATED ALUMINUM "FUN ZONE" LOGO WITH PERIMETER z LED LIGHTING, DIMENSIONAL CUTOUT LETTERS AND THEMSELVES AS TO ALL EXISTING CONDITIONS AND LIMITATIONS, C? Lu ACRYLIC FACE WITH VINYL GRAPHICS. ; PAINT �u w FIELD VERIFY EXACT LOCATIONS AND CONDITIONS FOR EACH SIGN N C.0 Cl 6" 6" FINISHED. Q AND NOTIFY THE CITY IN WRITING, OF ANY DISCREPANCIES, J >- OMISSIONS, OR CLARIFICATIONS AS THEY AFFECT SIGN DESIGN OR5❑ "FAIRFAX-FFX" LIGHT FIXTURE AVAILABLE FROM OCS LIGHT- = J LOCATION. ING AND CONTROL(858) 514-4000;WITH CUSTOM CAP o 6 ATTACHED (SEE SHEET 10); PAINT FINISHED. C z © POURED IN PLACE REINFORCED CONCRETE PEDESTAL PER m N ENGINEERING SPECIFICATIONS. CLAD WITH TILE AND CONCRETE TRIM CAPS. (SEE DETAIL SHEET 6) m w NOTE: 0 INTERCHANGEABLE BANNER WITH REMOVABLE BANNER SIGN CONTRACTOR TO RESTORE ALL HARDSCAPE TO ITS POLES. W.O. 6136 F8] ORIGINAL CONDITION AND SPECIFICATIONS. ® FINISH GRADE DATE 7/23/15 C 9❑ REMOVABLE ACCESS PANEL TO SERVICE ELECTRICAL T COMPONENTS. scA�E AS NOTED DESIGNER JWB T-0" 2'-0" 44'-0" 2'-0" T-0" SHEET ENTRY GATEWAY - WEST ELEVATION 4 SCALE: 1/4"=V-0" PROGRESS SET. NOT FOR CONSTRUCTION 1 P7 TAN BACKGROUND c0 z CN> BROWN GRAPHICS & RETURNS5 5/8" PROVIDE REMOVABLE ACCESS PANEL c o=M 2„ 3„ TO SERVICE ELECTRICAL COMPONENTS. J o ��a 2 P5 LETTERS ol c� J a CH> BACKGROUND SPECIFICATIONS e, n M 1❑ FABRICATED ALUMINUM SIGN CABINET WITHZE z z_ SERRATED EDGE; PROVIDE REMOVABLE ACCESS Q 3 PANEL TO SERVICE ELECTRICAL COMPONENTS; e z w �F PAINT FINISHED. 2❑ DIMENSIONAL CUT-OUT LETTERS ATTACHED TO FACE OF CABINET. PAINT FINISHED. y3❑ LED MINI MODULES CONCEALED IN CIRCULAR 7. RIM AROUND CABINET TO LIGHT DIMENSIONAL LETTERS. LED COLOR 4500K. 4 • O ® INTERNALLY ILLUMINATED WHITE ACRYLIC SIGN FACE WITH TRANSLUCENT VINYL GRAPHICS. • ATTACHES TO CABINET WITH TRIM CAP AROUND PERIMETER AND IS REMOVABLE FOR CABINET ACCESS. ++ � M 5❑ STEEL ARCH STRUCTURE (PER ENGINEERING M O D SPECIFICATIONS) CD f "FUN ZONE" _ t LOGO � � "THANKS" LOGO _ w z 5 LLJ Qo • • J >- • • 4 Al WHITE = w y • • V1 ORANGE Q V2 BLUE p c- 610V3 LIGHT BLUEa z 3 m w m 2 P6 LETTER$. w.u. 6136 P7 BACKGROUND DATE 7/23/15 SCALE AS NOTED DESIGNER LOGO WEST ELEVATION SECTION VIEW JWB SCALE: 1 1/2"=1'-0" SCALE: 1 1/2"=1'-0" SHEET NOTE: SIGN CONTRACTOR TO REFER TO "BALBOA VILLAGE ENTRY GATEWAY CONSTRUCTION SPECIFICATIONS" DOCUMENT DATED JULY 23, 2015 PROGRESS SET. NOT FOR CONSTRUCTION 7 1 P7 TAN BACKGROUND � Qa P8 BROWN GRAPHICS & RETURNS 5 5/8 c �zx cry �a� O SPECIFICATIONS e,_ z 2 A2 1❑ FABRICATED ALUMINUM SIGN CABINET WITH z z SERRATED EDGE; PAINT FINISHED. 2❑ INTERNALLY ILLUMINATED IVORY POP-THROUGH ACRYLIC LETTERS, LIGHTLY SANDED FACES TO REMOVE GLOSS FINISH; LED ILLUMINATION. LED ++� COLOR 4500K. ALUMINUM FACE IS REMOVABLE FOR CABINET ACCESS. O O O O 0 0 O O z Lu z cnz c� C3 0 a } J Q _ LLJ o a Q >- m J = Q z m w m W.O. 6136 DATE 7/23/15 SCALE LOGO - EAST ELEVATION SIDE VIEW -THANKS LOGO AS NOTED SCALE: 1 112`=l'-0` SCALE: 1 1/2`=l'-0` DESIGNER THE SIGN CONTRACTOR MUST VISIT THE SITE AND FULLY INFORM JWB THEMSELVES AS TO ALL EXISTING CONDITIONS AND LIMITATIONS, SHEET NOTE: FIELD VERIFY EXACT LOCATIONS AND CONDITIONS FOR EACH SIGN SIGN CONTRACTOR TO REFER TO "BALBOA VILLAGE ENTRY GATEWAY AND NOTIFY THE CITY IN WRITING, OF ANY DISCREPANCIES, CONSTRUCTION SPECIFICATIONS" DOCUMENT DATED JULY 23, 2015 OMISSIONS, OR CLARIFICATIONS AS THEY AFFECT SIGN DESIGN OR 8 LOCATION. PROGRESS SET. NOT FOR CONSTRUCTION � co �U N U a- O ��LL C/7 z a n z� �M zaQ, � � r ■■■■■■■■ SHELL DETAIL ■■■■■■■■ T3Lu z z c� cz Cl r J Q Lu o aQ CD } " J � Q z Cc Lu m TILE DETAIL W.D. 6136 DATE 7/23/15 SCALE AS NOTED THE SIGN CONTRACTOR MUST VISIT THE SITE AND FULLY INFORM DESIGNER THEMSELVES AS TO ALL EXISTING CONDITIONS AND LIMITATIONS, AWB FIELD VERIFY EXACT LOCATIONS AND CONDITIONS FOR EACH SIGN SHEET NOTE: AND NOTIFY THE CITY IN WRITING, OF ANY DISCREPANCIES, SIGN CONTRACTOR TO REFER TO"BALBOA VILLAGE ENTRY GATEWAY OMISSIONS, OR CLARIFICATIONS AS THEY AFFECT SIGN DESIGN OR CONSTRUCTION SPECIFICATIONS' DOCUMENT DATED JULY 23, 2015 LOCATION. 9 PROGRESS SET. NOT FOR CONSTRUCTION �� QP �� ��P P�" O� �� �� \�� UAC 12/09/2015 - Attachment 3 7 kmobile mobile • • • PARKING MADE SIMPLE • Our Validations Program benefits our users as well as local merchants, whether they are retail, restaurants & hotels, or commercial tenants. 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