The URL can be used to link to this page

Home My WebLink About2016-1-13_Agenda Packet 4wFo'Q CITY OF NEWPORT BEACH NO BALBOA VILLAGE ADVISORY COMMITTEE AGENDA Q Marina Park, Bay Island Room (2"d Floor) 1600 West Balboa Boulevard Wednesday, January 13, 2016 - 4:00 p.m. to 5:30 p.m. Committee Members: Diane Dixon, Mayor(Chair) Tony Petros, Council Member Gloria Oakes, Balboa Peninsula Point Association Ralph Rodheim, Balboa Village Merchants Association Grace Dove, Central Newport Beach Community Association Vacant, ExplorOcean Representative Jim Stratton, At-Large Representative Staff Members: Kimberly Brandt, Community Development Director Brenda Wisneski, Deputy Community Development Director Ben Zdeba, Associate Planner Tony Brine, City Traffic Engineer I. CALL MEETING TO ORDER 11. PUBLIC COMMENT ON NON-AGENDIZED ITEMS (comments limited to 3 minutes) III. ITEMS FOR REVIEW 1. MINUTES OF DECEMBER 9, 2015 (ATTACHMENT 1) Recommended Action: Approve December 9, 2015 Minutes. 2. GATEWAY SIGN (ATTACHMENT 2) Recommended Action: Review construction schedule. 3. PARKING BENEFIT FUNDS (ATTACHMENT 3) Recommended Action: Discussion of governance body. 4. SHUTTLE PROGRAM (ATTACHMENT 4) Recommended Action: Direction for OCTA Project V Grant Application. 5. GENERAL UPDATES a. Fagade Improvement Program b. RP3 IV. PUBLIC COMMENT V. ADJOURNMENT (Meeting End Time: 5:30 p.m.) Next Meeting Date: February 10, 2016 at 4:00 p.m. — Location: Bay Island Room, Marina Park Please refer to the City Website, http://www.newportbeachca.gov/index.aspx?page=2196, for additional information regarding the Balboa Village Advisory Committee. AN AGENDA FOR THIS MEETING HAS BEEN POSTED AT LEAST 72 HOURS IN ADVANCE OF THE MEETING AND THE PUBLIC IS ALLOWED TO COMMENT ON AGENDA ITEMS. IT IS THE INTENTION OF THE CITY OF NEWPORT BEACH TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT(ADA) IN ALL RESPECTS. IF, AS AN ATTENDEE OR A PARTICIPANT AT THIS MEETING, YOU WILL NEED SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED,THE CITY OF NEWPORT BEACH WILL ATTEMPT TO ACCOMMODATE YOU IN EVERY REASONABLE MANNER. PLEASE CONTACT LEILANI BROWN, CITY CLERK,AT LEAST 72 HOURS PRIOR TO THE MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE (949-644-3005 OR CITYCLE RK@NEWPORTBEAC HCA.GOV). Z �� QP �� P P�" O� �� \�� January 13, 2016, BVAC Meeting ATTACHMENT 1 CITY OF NEWPORT BEACH BALBOA VILLAGE ADVISORY COMMITTEE MINUTES Location: City Council Chambers at Former City Hall 3300 Newport Boulevard Wednesday, December 9, 2015 - 4:00 p.m. to 5:30 p.m. I. CALL MEETING TO ORDER Mayor Dixon called the meeting to order at 4:00 p.m. The following persons were in attendance: Balboa Village Advisory Committee Members: Diane Dixon, Mayor (Chair) Tony Petros, Council Member Gloria Oakes, Balboa Peninsula Point Association Ralph Rodheim, Balboa Village Merchant Association Grace Dove, Central Newport Beach Community Association Tom Pollack, ExplorOcean Representative Jim Stratton, At-Large Representative Staff Members: Brenda Wisneski, Deputy Community Development Director Benjamin Zdeba, Associate Planner Tony Brine, City Traffic Engineer Eric Loke, Associate Civil Engineer Caryl Bryant, Fiscal Specialist II. PUBLIC COMMENT ON NON-AGENDIZED ITEMS (comments limited to 3 minutes) Interested parties were invited to address the Committee on Non-Agendized Items. Jim Mosher asked whether there will be discussion at this time regarding Heritage signs. Staff responded that it will be discussed under General Updates regarding the Fagade Improvement Project. Committee Member Stratton commented on the importance of addressing the governing body overseeing the Parking Benefit District Funds in the near future. III. ITEMS FOR REVIEW 1. MINUTES OF OCTOBER 14, 2015 (ATTACHMENT 1) Recommended Action: Approve October 14, 2015 Minutes. Mayor Dixon opened public comments. Seeing none, Mayor Dixon closed public comments. Committee Member Stratton moved to approve the minutes from the October 14, 2015, as presented. Committee Member Rodheim seconded the motion. The motion passed 7 — 0. 2. GATEWAY SIGN (ATTACHMENT 2) Recommended Action: Authorize proceeding to construction. Deputy Community Development Director Brenda Wisneski presented a copy of the Gateway sign previously approved by the Committee. She reported that the Balboa Village Merchants Association (BVMA) had authorized the design as proposed with the consideration of adding electrical outlets and that the matter is being brought to the BVAC for approval and authorization to proceed with construction. Committee Member Rodheim provided a brief history of the area and commented on the name of the area, leaving it as it currently exists and the BVMA's agreement to move forward. Deputy Community Development Director Wisneski noted that Eric Loke with Public Works will be responsible for project management of the sign and that construction will likely begin in the fall of 2016. Discussion followed regarding the possibility of an earlier construction date, avoiding construction during the summer season, installation of the sign, timing for going out to bid, the logo, the possibility of getting a rendering of the sign in a "lit" condition, specifications, and the importance of making the sign "pop". Staff indicated it will bring back a rendering at the next meeting of BVAC, as an informational item. It was noted that the plan for the sign is approximately 90% complete and that developing the specifications is very important so that it coincides with the approved design. These will be part of the overall bid package. Deputy Community Development Director Wisneski confirmed that electrical outlets will be added to the specifications for the sign. Mayor Dixon encouraged staff to do what they can in order to expedite the project. -4- Mayor Dixon opened public comments. Jim Mosher expressed confusion regarding the logo and the design and commented on the Fun Zone component. He asked whether there will be a designation regarding what constitutes the Fun Zone. Committee Member Stratton commented on outreach and on the identifiers for the area. He noted that the area is still known as the Fun Zone to residents and visitors alike. Committee Member Pollack noted support for the sign by ExplorOcean. Kelly Carlson commented on the current use of the BVMA logo and expressed a need for consistency. W.R. Dildine expressed support for the sign and the name (Home of the Fun Zone) but expressed concern with lighting. Mayor Dixon closed public comments. Deputy Community Development Director Wisneski reported that staff will return to the BVAC with a construction schedule and will attempt to streamline the process as much as possible. Committee Member Rodheim moved to direct staff to proceed with the monument sign, as presented. Committee Member Pollack seconded the motion. The motion passed 7 — 0. 3. PARKING METER AND VALIDATION PROGRAM UPDATE (ATTACHMENT 3) Recommended Action: No action required. Deputy Community Development Director Wisneski provided the staff report addressing the Parkmobile program and introduced Fiscal Specialist Caryl Bryant who will provide detailed information on the program. Fiscal Specialist Caryl Bryant provided an overview of the Parking Meter and Validation Program addressing the Parkmobile application, payment methods, the registration process, parking rates, use statistics, other Parkmobile facilities, setting up merchant accounts and validation. In response to a question regarding validation payments and fees, she reported that the Resolution approving the item, specifically states that the City does not absorb any costs; however, the City will be covering the transaction fee to utilize the service. Discussion followed regarding potential incentives and the need for a Parking Management governing body to address such issues. Committee Member Rodheim requested that Fiscal Specialist Bryant attend the next Balboa Village Merchants Association meeting to explain the program to merchants. He added that the Association meets the first Tuesday of every month. The next meeting will be on January 5, 2016, at 5:00 p.m. Mayor Dixon opened public comments. W.R. Dildine asked whether the program can be used for the residential permit program. Mayor Dixon closed public comments. Deputy Community Development Director Wisneski noted that the program can be used in relation with the RP3 program. Fiscal Specialist Bryant provided an overview on the various parking permit programs including the Balboa Village Parking Permit Program for merchants and their employees. Committee Member Pollack spoke in support of parking permits. Committee Member Stratton expressed concerns regarding employee turnover and the possibility of abuse. Fiscal Specialist Bryant recommended that the business owner apply for the employee to avoid potential problems of abuse. In response to Committee Member Dove's inquiry, Fiscal Specialist Bryant reported that people will still be able to pay the "old-fashioned" way. It was noted that this program will not apply to the RP3 area but rather will apply to commercial areas and meters. Kelly Carlson commented positively on the program and suggested emailing merchants with information. Fiscal Specialist Bryant reported that all of the information is online and stated she will email Ms. Carlson pertinent information for her to share in her email. Mayor Dixon commended staff for their work on this matter. Fiscal Specialist Bryant presented details of a permit program that will serve to encourage residents into the Village during the off-peak season. The program is only for Newport Beach residents. Committee Member Rodheim recommended issuing a press release regarding the program. Mayor Dixon offered to make a public announcement on all of the available programs. Staff will provide her with relevant information. Discussion followed regarding ways of determining City residency. 4. GENERAL UPDATES a. Fagade Improvement Program (Attachment 4) Deputy Community Development Director Wisneski provided an update on the Fagade Improvement Program. Discussion followed regarding Balboa Bike needing fagade improvements. Deputy Community Development Director Wisneski reported on the recent designation of heritage signs in Balboa Village. Mayor Dixon opened public comments. W.R. Dildine reported that the Gallery is no longer in business. Jim Mosher commented on heritage signs and provided a brief history of the matter noting that there was supposed to be a list of heritage signs but it was never developed or adopted. He expressed concern regarding other more iconic signs within the city as those not on the list have to be removed by 2020. Deputy Community Development Director Wisneski clarified that signs can be designated as heritage signs at the request of the property owner with approval of the Planning Commission. Mayor Dixon closed public comments. b. RP3 Deputy Community Development Director Wisneski reported that the application will be submitted to the Coastal Commission tomorrow and the Commission will have three days to determine its completeness. Mayor Dixon opened public comments. Seeing no one wishing to comment, Mayor Dixon closed public comments. c. Outdoor Dining Pilot Program Associate Planner Benjamin Zdeba stated that the first Outdoor Dining Pilot Program permit had been issued to Patty Macs Restaurant and he further noted that positive feedback has been received. Mayor Dixon opened public comments. W.R. Dildine inquired about permits for other outdoor dining areas. Associate Planner Zdeba noted that Code Enforcement is making every effort to educate the business owners regarding the program. Mayor Dixon closed public comments. d. Shuttle Deputy Community Development Director Wisneski reported that she will be attending a meeting with the Orange County Transportation Authority (OCTA) to review the application for the grant program. She added that the grant application will be due in February. As such, she will request input from the Committee to finalize details of the grant in January. IV. PUBLIC COMMENT Committee Member Rodheim requested adding an item to the Committee's next meeting agenda to consider the possibility of stringing lights across Main Street. V. ADJOURNMENT (Meeting End Time: 5:30 p.m.) The meeting adjourned at 5:00 p.m. Next Meeting Date: January 13, 2016, at 4:00 p.m. — Location: Bay Island Room, Marina Park g 0,00-0-1-00-000 i00000 ILN OPTION 1 ENTRY GATEWAY - WEST ELEVATION (NIGHT RENDERING) SCALE: 1/4"=1'-0" January 13, 2016, BVAC Meeting ATTACHMENT 2 FILE Balboa Gateway prelim design.ai GNAPNIC SULUiIUNS SHEET DESIGNER DATE �n s.Isary o EEocca szi is �3 JWB 3/3/15 �<9111111 1111 soya �� QP �� P P�" O� �� \�� January 13, 2016, BVAC Meeting ATTACHMENT 3 BALBOA VILLAGE ADVISORY COMMITTEE AUTHORIZATION: Established by Resolution No. 2013-58 adopted on July 9, 2013. MEMBERSHIP: Two members of the City Council, one of whom shall represent Councilman District 1, who shall Chair the Committee. One Balboa Village Merchant Association Business Board member. One representative of ExplorOcean. One representative of the Balboa Peninsula Point Homeowners Association. One representative of the Central Newport Beach Community Association. One representative selected at-large. All appointments are made by the Mayor and ratified by the City Council. City staff support shall come from the Community Development Department, Public Works Department, and others as needed. TERM: Term ends December 31, 2016. MEETS: The Committee shall meet regularly with the schedule determined by the Committee. PURPOSE & RESPONSIBILITIES: A. Oversee the timely implementation of recommendations provided in the Balboa Village Implementation Plan approved by the City Council, including the establishment of appropriate priorities consistent with City Council directives. B. Provide recommendations to the City Council regarding: 1) the adoption of specific programs or projects consistent with the Implementation Plan; and 2) allocation of funding for Balboa Village projects derived from a proposed Parking Benefit District and other sources. C. Provide recommendations to the City Council regarding the addition, modification, or elimination of revitalization strategies. D. Provide recommendations to the governing board of a proposed Parking Benefit District for Balboa Village. E. Such other matters as directed by the City Council. Section V 07-09-13 11 �� QP �� P P�" O� �� \�� January 13, 2016, BVAC Meeting ATTACHMENT 4 Dan Boyle & Associates, Inc. voice: 858.259.6515 • fax: 858.259.2305 13084 Signature Point, Suite 150, San Diego, CA 92130 email: dboyle34@pacbell.net MEMORANDUM To: Brenda Wisneski, City of Newport Beach From: Dan Boyle, Dan Boyle & Associates, Inc. Date: January 6, 2016 Subject: Costs for Balboa Peninsula Trolley Please see attached a summary of costs for the Balboa Peninsula Trolley. 1� �� QP �� P P�" O� �� \�� COSTS FOR BALBOA PENINSULA TROLLEY Table 1 summarizes estimated operating costs and ridership for the Balboa Peninsula shuttle/trolley. The assumptions behind the numbers in Table 1 are: The route will use the Hoag Hospital Lower Lot as its endpoint. An agreement or commitment with a private sector partner may result in additional points for the Newport Beach application. Span of service is 10:00 am to 7:32 pm on 10 weekends (20 days) during the summer Frequency of service is every 15 minutes after 11:00 am, and every 20 minutes between 10:00 am and 11:00 am. Estimated daily revenue hours is 32.05, or 641 annual revenue hours. Estimated daily ridership is based on 10 riders per revenue hour, slightly below the average of the Dana Point and San Juan Capistrano shuttles in summer of 2015. Operating cost is based on a unit cost of $100 per revenue hour (this cost includes provision of vehicles). Four vehicles are required to operate the service, and a fifth vehicle in reserve is wise. Table 1 Cost and Ridership Estimates, Original Proposal Days of Daily Annual Operation Revenue Riders Revenue Riders Operating Hours Hours Cost 10 Saturdays 31.92 319 638.3 6,383 $63,830 10 Sundays After further consideration, a revised proposal was developed that includes operation later in the evening and a consistent 15-minute frequency all day. Table 2 presents estimated operating costs and ridership for the revised proposal, using the following assumptions: Hoag Health Center as the off-peninsula end of the route. Span of service is 10:00 am to 9:26 pm on 10 weekends (20 days) during the summer Frequency of service is every 15 minutes all day. Estimated daily revenue hours is 40.58, or 811.7 annual revenue hours. Estimated daily ridership is based on 11 riders per revenue hour, still slightly below the average of the Dana Point and San Juan Capistrano shuttles in summer of 2015, between the hours of 10:00 am and 7:00 pm and 7 riders per hour after 7:00 pm Operating cost is based on a unit cost of $100 per revenue hour, including provision of vehicles. Vehicle requirements are unchanged. Table 2 Cost and Ridership Estimates, Revised Proposal Days of Daily Annual Operation Revenue Riders Revenue Riders Operating Hours Hours Cost 10 Saturdays 40.40 411 808.0 8,220 $80,800 10 Sundays 15 Other Costs The only identified capital cost is for signage, since provision of vehicles is included in the contractor cost and the contractor can be expected to locate and pay for a maintenance facility. A total of 20 stops are estimated (see Table 4 on the next page). Estimated cost for a new bus stop was listed as $8,000 in the original Project V cost estimates, and new signs are estimated at $1,000. The one-time capital cost would be: 3 * $8,000 + 17* $1,000 = $41,000. The Project V guidelines indicate that OCTA will provide up to $25,000 for marketing costs in the first year of service and up to $10,000 in subsequent years. Planning for new services is also an allowed Project V expense, up to $50,000. Table 3 summarizes costs and expected contributions from OCTA and the City of Newport Beach. The cost to the City in the first year would be $19,680 if it requested planning costs from OCTA and $14,680 otherwise ($10,580 operating plus $4,100 capital). The cost to the City in subsequent years would be $9,080, the City's share of operating and marketing costs. Table 3 Costs and Cost Split Cost Element Total OCTA City Share Notes Share ANNUAL COSTS $9 per/boarding or 90% of Operating Costs $80,800 $72,720 $8,080 operating costs OCTA, whichever is less Marketing Costs First Year $27,500 $25,000 $2,500 Maximum o available, assumes 10% local match Marketing Costs Maximum available, Subsequent Years $11,000 $10,000 $1,000 assumes 10% local match Annual Costs First Year $108,300 $97,720 $10,580 Annual Costs Subsequent $91,800 $82,720 $9,080 Years ONE-TIME COSTS Capital Costs $41,000 $36,900 $4,100 90% OCTA Planning Costs $55,000 $50,000 $5,000 Maximum o available, assumes 10% local match Total One-Time Costs $96,000 $86,900 $9,100 TOTAL COSTS Total Costs First Year $204,300 $184,620 $19,680 Total Cost Subsequent $91,800 $82,720 $9,080 Years Costs for Balboa Peninsula Trolley Page 2 10 Proposed Stops Seventeen of the stops in Table 4 are current OCTA stops that would only require a new sign during the summer for the trolley. Three stops would be new; these are italicized in Table 4. OCTA Line 71 operates northbound on Balboa instead of Newport between 23rd and 32nd Streets. If the trolley followed this route, existing stops could be used at 23rd and 28th Streets. Table 4 Proposed Stops Southbound Stops Northbound Stops Hoag Health Center Oceanfront—Palm Hospital & Hoag EB Balboa & Coronado Newport & Short Balboa & 8th Newport& 28th Balboa & 12th Newport& 23rd Balboa & 16th Balboa & 19th Balboa & 20th Balboa & 15th Newport& 23rd Balboa & 11th Newport& 28rn Balboa & 8th Newport& Finley Balboa & Coronado Hospital & Hoag WB Oceanfront— Palm Hoag Health Center Notes: Stops in italics are new stops. Costs for Balboa Peninsula Trolley Page 3 17