HomeMy WebLinkAbout09 - Balboa Village Entry Arch Sign Project - Award of Construction Contract No. 7011-1 (15M13)��WPaRT CITY OF
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City Council Staff Report
May 10, 2016
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Eric Loke, Civil Engineer, eloke@newportbeachca.gov
PHONE: 949-644-3336
TITLE: Balboa Village Entry Arch Sign Project - Award of Construction
Contract No. 7011-1 (15M13)
ABSTRACT:
Staff recently advertised and has now received bids for construction of the Balboa
Village Entry Arch Sign and requests City Council approval to award the Construction
Contract to AToM Engineering Construction, Inc. (AToM) of Hemet, California.
RECOMMENDATION:
a) Approve the project drawings and specifications;
b) Award Contract No. 7011-1 to AToM for the total bid price of $234,398.00, and
authorize the Mayor and the City Clerk to execute the contract; and
c) Establish an amount of $23,500.00 (approximately 10 percent) to cover the cost of
unforeseen work not included in the original contract.
FUNDING REQUIREMENTS:
Sufficient funding is available in the current CIP budget for this contract:
Description Account Amount
Balboa Village Wayfinding
Balboa Village Entry Arch Sign
Proposed uses are as follows:
53501-980000-16M12 $ 81,000.00
01001928-980000-15M13 $179,675.00
Total: $260,675.00
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Balboa Village Entry Arch Sign Project - Award of Construction Contract No. 7011-1
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May 10, 2016
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Vendor
AToM
AToM
Various
DISCUSSION:
Purpose
Construction Contract
Construction Contingency
Printing & Incidentals
Total:
$234,398.00
$ 23,500.00
$ 2,777.00
$260,675.00
Formal bids for this project were solicited and procured through PlanetBids (an
electronic bidding Web application). At 10:00 a.m. on April 14, 2016, the City Clerk
opened and read the following bids for this project:
BIDDER TOTAL BID AMOUNT
Low AToM Engineering Construction, Inc. $234,398.00
2 Metro Builders & Engineers Group, Ltd. $247,425.00
3 Turner Signs and Graphics $270,000.00
4 GMC Engineering, Inc. $277,277.00
5 YESCO, LLC $286,142.00
The low total bid amount is approximately 12 percent above the Engineer's Estimate of
$210,000.00. The low bidder, AToM, possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of the contractor's
references indicates satisfactory completion of similar projects for other public agencies.
The design as shown in Attachment "A" (including special sign features) was planned in
partnership with the Balboa Village Advisory Committee (BVAC). Over the course of
the past many months, Public Works and Community Development staff worked closely
with BVAC members to review, adjust and approve the design for the proposed Balboa
Village Entry Arch Sign. Specialized sign features such as LED Lighting, specialized
inlays and colors were added by BVAC to the original design concept, which in turn
added some costs to the project. The planned improvements include furnishing and
installing a steel arch sign structure with two primary LED fixtures and multiple
decorative LED lighting appurtenances, removal of existing streetlights, installation of
reinforced concrete pedestals and foundations, and all necessary electrical components
and connections.
There is sufficient funding within BVAC Signage and Wayfinding Improvements projects
in the Capital Improvement Program. The approved 14/15 FY CIP budget for the Entry
Arch sign was $200,000, plus an additional $370,000 budgeted for Balboa Village
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Balboa Village Entry Arch Sign Project - Award of Construction Contract No. 7011-1
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Wayfinding Signage in the current budget. With a design cost of $19,425 and approval
of this construction contract and contingency allowance, the final cost of the Balboa
Village Entry Arch sign may be $280,100, leaving a balance of $289,000 for future
Balboa Village Wayfinding efforts.
Staff now recommends accepting the bid submitted by AToM as the lowest responsive
and responsible bid and, subsequently, awarding the contract to AToM Engineering
Construction, Inc. Pursuant to the Contract Specifications, the contractor will have 100
consecutive working days to complete the work.
ENVIRONMENTAL REVIEW:
Staff recommends City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (for repair, maintenance
and minor alteration of existing public facilities with negligible expansion) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Sign Concept
Attachment B — Location Map
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ATTACHMENT
CYPRESS ST ADAMS ST PALM ST
1 I\VVLV I JI IL
CITY OF NEWPORT BEACH
Balboa Village Entry Arch Sign PUBLIC WORKS DEPARTMENT
Project Location Map
C-7011-1 II 05/10/2016
ATTACHMENT B
CYPRESS ST ADAMS ST PALM ST
ry
a
Balboa Village Entry Arch Sign
Project Location Map
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7011-1 1 05/10/2016