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Home My WebLink About13 - Cameo Shores Pavement Reconstruction — Award of Contract No. 5891 (15R02)P0 CITY OF T z NEWPORT BEACH FOR City Council Staff Report May 24, 2016 Agenda Item No. 13 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Frank Tran, Civil Engineer, ftran@newportbeachca.gov PHONE: 949-644-3340 TITLE: Cameo Shores Pavement Reconstruction — Award of Contract No. 5891 (15R02) ABSTRACT: Staff has received construction bids for the Cameo Shores Pavement Reconstruction project and is requesting City Council's approval to award the construction contract to All American Asphalt of Corona, California. RECOMMENDATION: a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302 (replacement of existing facilities involving negligible expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment; b) Approve the project plans and specifications; c) Award Contract No. 5891 to All American Asphalt for the total bid price of $3,363,363.00 and authorize the Mayor and City Clerk to execute the contract; d) Establish a contingency of $336,000.00 (approximately 10 percent) to cover the cost of unforeseen work not included in the original contract; and e) Approve Budget Amendment No. 16BA-042 transferring $233,000.00 from project savings from 12201-980000-13R20 (Campus Dr, San Joaquin Hills Rd Overlay project) to Account No. 12201-980000-15R02 (Cameo Shores Pavement Reconstruction project); and transferring project savings as follows: $42,000 from 12101-980000-15R12 (Bay Ave Area Pavement Rehabilitation project); $49,000 from 12101-980000-15R03 (Sidewalk, Curb and Gutter program); and $269,000 from 12101-9800000-15R11 (15th St, Balboa Blvd Reconstruction project) to Account No. 12101-980000-15R02 (Cameo Shores Pavement Reconstruction project). 13-1 Cameo Shores Pavement Reconstruction — Award of Contract No. 5891 (15R02) May 24, 2016 Page 2 FUNDING REQUIREMENTS: Upon approval of the Budget Amendment, there is sufficient funding for this project. The following funds will be expensed: Account Description Gas Tax Measure M Fair Share Water Enterprise Sewer Enterprise Total Account Number 12101-980000-15R02 12201-980000-15R02 70101-980000-15R09 71101-980000-15502 Amount $1,445,000.00 $2,226,000.00 $ 20,000.00 $ 70,000.00 $3,761,000.00 Staff recommends establishing $336,000.00 (approximately 10 percent) for contingency purposes to cover the cost of unforeseen conditions associated with construction. Proposed fund uses are as follows: Vendor Purpose Amount All American Asphalt Construction Contract $3,363,363.00 All American Asphalt Construction Contingency $ 336,000.00 Various Geotechnical, Printing and Incidentals $ 61,637.00 Total $3,761,000.00 DISCUSSION: At 10:00 a.m. on April 26, 2016, the City Clerk opened and read the following bids for this project: BIDDER Low All American Asphalt 2 Sialic Contractors 3 Hardy & Harper, Inc. 4 The R.J. Noble Company 5 Sequel Contractors 6 PALP, Inc. DBA Excel Paving Co. 7 Griffith Company TOTAL BID AMOUNT $3,363,363.00 $3,483,600.00 $3,663,000.00 $3,679,230.00 $3,733,300.00 $3,904,377.00 $3,920,580.00 The low bid amount is 3.9% below the Engineer's Estimate of $3,500,000. The low bidder, All American Asphalt, possesses a California state contractor's license classification "A" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies. All American Asphalt also recently completed the Ocean Boulevard and Marguerite Avenue Pavement Reconstruction project for the City. 13-2 Cameo Shores Pavement Reconstruction — Award of Contract No. 5891 (15R02) May 24, 2016 Page 3 The existing asphalt streets in the Cameo Shores community were constructed in the 1950's and have reached the end of their design life. This project includes removing and reconstructing all of the asphalt roadways within the tract, removing and reconstructing portions of deteriorated concrete curb and gutter, sidewalks, cross -gutters, and curb access ramps, root pruning, adjusting utilities to grade and other incidental items of work. The project also includes the construction of two storm drain diversion structures on Brighton Road to prevent irrigation runoff from draining to the ocean. The diversion structures comply with the special conditions outlined in the State Water Resources Control Board Resolution No. 2012-0012, which requires the maintenance of natural water quality in the Areas of Special Biological Significance (ASBS) along Newport Coast Additionally, on April 25, 2016, the City was notified of a fire hydrant main break at the intersection of Milford Drive and Camden Drive in the Cameo Shores community. During the repair of this fire lateral line break, the Municipal Operations Department discovered that cast iron pipe was still in use for this fire hydrant lateral line. Old cast iron pipes are known to split or rupture as they age, and the City's Water Master Plan has a program to replace the remaining cast iron water lines within the City. Staff is in the process of conducting exploratory work on some of the other fire hydrant lateral lines in this community to review for pipe line material. Depending on the findings, staff may proceed with replacing the fire hydrant mains as part of a separate contract prior to reconstructing the pavement. Pursuant to the contract specifications, the Contractor will have 100 consecutive working days to complete the work. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302 (replacement of existing facilities involving negligible expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Location Map Attachment B — Budget Amendment 13-3 13-4 EAST COAST HIGHWAY HAMPDEN ROAD H�,yil�o�.N RO p,4 a 0 -�" ROXB UR Y s� 0 FAY? FIsELD ORRING. TOrV 0 TRE MON T 0 0 0 o GORNAM LAND 4 0 pRRH AM DR�ME 0 g f2DgD GAMB�� 0 BRIGpTB� co O p�0 ROAD�� PROJECT LOCATION BRlGNTON CITY OF NEWPORT BEACH CAMEO SHORES PAVEMENT RECONSTRUCTION PUBLIC WORKS DEPARTMENT LOCATION MAP C-5891 05/24/2016 13-4 ATTACHMENT B City of Newport Beach BUDGET AMENDMENT 2015-16 NO. BA- 16BA-042 AMOUNT: $s93,000.00 EFFECT ON BUDGETARY FUND BALANCE: BUDGETARY FUND BALANCE Increase Revenue Estimates Amount Increase in Budgetary Fund Balance P Object Increase Expenditure Appropriations AND Debit Credit rx] Decrease in Budgetary Fund Balance Transfer Budget Appropriations Orq Object No effect on Budgetary Fund Balance SOURCE: EXPENDITURE APPROPRIATIONS X from existing budget appropriations from additional estimated revenues Org from unappropriated fund balance 12201 This budget amendment is requested to provide for the following: To transfer expenditure appropriations from the Campus/San Joaquin Hills Overlay, Bay Ave Area Pavement Rehabilitation, Sidewalk/Curb/Gutter Program, and 15th Street/Balboa Blvd Reconstruction projects to the Cameo Shores Pavement Reconstruction project. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Amount Fund Object Description Debit Credit REVENUE ESTIMATES Orq Object Description EXPENDITURE APPROPRIATIONS Description Org Number 12201 Measure M CIP Object Number 980000 Capital Improvement Project Project Number 13R20 Campus Dr/San Joaquin Hills Rd Overlay $233,000.00 Project String E -13R20 UNASSIGNED -122 -UNASSIGNED Org Number 12201 Measure M CIP Object Number 980000 Capital Improvement Project Project Number 15R02 Cameo Shores Pavement Reconstruction Project $233,000.00 Project String E -15R02 UNASSIGNED -122 -UNASSIGNED Org Number 12101 Gas Tax CIP Object Number 980000 Capital Improvement Project Project Number 15R12 Bay Ave Area Pavement Rehabilitation $42,000.00 Project String E -15R12 UNASSIGNED -121 -UNASSIGNED Org Number 12101 Gas Tax CIP Object Number 980000 Capital Improvement Project Project Number 15R03 Sidewalk, Curb and Gutter Program $49,000.00 Project String E -15R03 UNASSIGNED -121 -UNASSIGNED Org Number 12101 Gas Tax CIP Object Number 980000 Capital Improvement Project Project Number 15R11 15th St/Balboa Blvd Reconstruction Project $269,000.00 Project String E -15R11 UNASSIGNED -121 -UNASSIGNED Org Number 12101 Gas Tax CIP Object Number 980000 Capital Improvement Project Project Number 15R02 Cameo Shores Pavement Reconstruction Project $360,000.00 Project String/ E -15R02 UNASSIGNED -121 UNASSIGNED �'" t " Automatic Svstem Entrv. v Fi ar al Approval. Finan -irector Date Signed: Adminfsfrat' e Approval: City Manager Date Signed: City Council Approval: City Clerk Date 13-5