The URL can be used to link to this page

Home My WebLink About09 - Marina Park Project - NOC for Contract No. 3897-C (15P14) - Building and Site Development - Bid Package 3CITY OF NEWPORT BEACH City Council Staff Report TO: FROM: PREPARED BY: PHONE: June 14, 2016 Agenda Item No. 9 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov Iris Lee, Senior Civil Engineer, ilee@newportbeachca.gov 949-644-3323 TITLE: Marina Park Project - Notice of Completion for Contract No. 3897-C (15P14) - Building and Site Development - Bid Package 3 ABSTRACT - On May 13, 2014, City Council awarded Contract No. 3897-C, Marina Park Project — "Building and Site Development" to KPRS Construction Services, Inc. (KPRS) for a total contract cost of $18,748,000.00 plus a 10 percent contingency allowance. The work on Contract No. 3897-C is now complete and staff requests City Council acceptance and close out of this contract. This contract is one of four Marina Park construction contracts. With the recommended acceptance and completion, the entire Marina Park project would be considered complete. A summary of the entire project cost is included in this report and shown on Attachment B. RECOMMENDATION: a) Determine that no further California Environmental Quality Act (CEQA) action is necessary. All significant environmental effects for Marina Park have been adequately addressed in the previously certified Environmental Impact Report No. (SCH No. 2008051096); b) Accept the completed work for Contract No. 3897-C, Marina Park Project — "Building and Site Development" and authorize the City Clerk to file a Notice of Completion for the project; c) Authorize the City Clerk to release the Labor & Materials Bond for Contract No. 3897-C 65 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code; and d) Release the Faithful Performance Bond for Contract No. 3897-C one year after acceptance by the City Council. 9-1 Marina Park Project — Building and Site Development (Bid Package 3) — Notice of Completion of Contract No. C -3897-C (15P14) June 14, 2016 Page 2 FUNDING REQUIREMENTS: Funds for the construction for Contract No. 3897-C were expended from the following accounts: Account Description Account Number Amount Marina Park 15P14 -construct -551 -unassigned $ 19,715,588.59 Lighthouse Cafe Deposit Account 017-241079 $ 44,500.43 Total: $ 19,760,089.02 The Lighthouse Cafe Deposit account was established to facilitate tenant -related improvements that could be completed by the City's contractor that would otherwise not be constructed in a timely and/or cost efficient manner by the tenant. Expenditures associated with this account were deducted from tenant -advanced private funds for such work. This account is now closed and has a zero balance. DISCUSSION: Overall Contract No. 3897-C Cost/Time Summary Awarded Final Cost at Contingency Actual % Due to % Due to Contract Amount Completion Allowance Contract Directed Unforeseen Change Change Change $19,715,588.59 5.16% 1.24% 3.92% $18,748,000 10% or less $19,760,089.02* 5.40%* 1.46%* 3.94%* Allowed Contract Time (days) = 340 Actual Time -14 Approved Extensions Under (-) or Over (+) * Includes Lighthouse Cafe expenditures for tenant improvements that were requested by and paid for by the restaurant operator. Contract No. 3897-C, Marina Park Project — "Building and Site Development" has now been completed to the satisfaction of the Public Works Department. A summary of this contract's construction cost is as follows: Original bid amount: Total change orders related to City portion of work: Total change orders related to Lighthouse Cafe work: Final contract cost: $18,748,000.00 $ 967,588.59 $ 44,500.43 $19,760,089.02 The 10 -acre Marina Park Project is located on the bay side of the Balboa Peninsula between 15th Street and 19th Street (Attachment A). This project included the demolition and removal of the former mobile home park and other City facilities, construction of a new 23 -slip visitor -serving marina and two instructional sailing basins, a community center and 9-2 Marina Park Project — Building and Site Development (Bid Package 3) — Notice of Completion of Contract No. C -3897-C (15P14) June 14, 2016 Page 3 sailing center, children's themed playground and picnic area, two half -court basketball surfaces, a fitness circuit, Lighthouse Cafe (operated privately under lease), reconstruction of the 19th Street public restroom facility, beach frontage improvements, and 177 on-site parking spaces. After many years of planning, design and permitting, the project broke ground in December 2013. Due to the complexity and prominently different types of construction operations needed to build this new park facility, the Marina Park project was divided into four general construction plan sets and bid packages. The first construction bid package involved the demolition and removal of the prior mobile home park, site utilities and tree relocation. The second construction bid package involved the construction of the new Marina Basin and moving the resulting sand to specific beaches for replenishment. The third construction bid package, which staff is requesting that City Council accept tonight, is for construction of the buildings and park site. The fourth construction bid package included the construction of the new dock facilities in the new marina. Notices of completion have already been filed for construction bid packages 1, 2 and 4. This third and final construction bid package (Contract No. 3897-C — "Building and Site Development") was approximately 5.16 percent above the original bid amount. This accounted for 19 change orders that amounted to $967,588.59. While the change orders primarily stemmed from unforeseen issues, there were directed change orders involving items that enhanced functionality and aesthetics such as plaster coating, additional cabinetry, lighting, and communication equipment. Unforeseen change orders included additional removals and grading, foundation rework and delays, underground utility services, and extended landscape maintenance efforts, of which all were thoroughly examined and negotiated. The project change orders are not uncommon for a development of this magnitude and character, and are accounted within the construction allowance. A summary of the schedule for Construction Package 3 (Contract No. 3897-C) is as follows: Estimated Completion Date April 2016 Project Awarded for Construction May 13, 2014 Contract Completion Date with Approved Extensions December 17, 2015 Actual Substantial Construction Completion Date December 4, 2015 The project was substantially complete as of December 4, 2015, with all building and site improvements. Some miscellaneous close-out items, operation & maintenance turnover, and financial paperwork post -substantial completion needed to be finalized prior to the Notice of Completion action. Overall Project Final Budget Summary: Staff has included a running summary table of the total Marina Park Budget to date (see Attachment B). The "all -in" estimated total project budget was established at $39,500,000. This estimated cost included conceptual design and permitting; land acquisition; all soft costs such as project design, geotechnical testing and inspection, and construction management; hard construction cost for all four bid packages, fixtures furniture & equipment 9-3 Marina Park Project — Building and Site Development (Bid Package 3) — Notice of Completion of Contract No. C -3897-C (15P14) June 14, 2016 Page 4 (commonly known as FF&E); as well as a City Reserve. While Marina Park construction now is complete, some very minor expenditures for additional furnishing and administrative close-out work will be forthcoming in the coming months. The anticipated total project cost is $36,435,000.00, which is approximately $3,065,000 under the estimated project budget. The total awarded construction contract amount for all four bid packages was $26,666,870.00, with a final construction cost of $27,852,643.87. This represents an overall construction change order rate of 4.45 percent. ENVIRONMENTAL REVIEW: All significant environmental effects for the Marina Park project have been adequately addressed in the previously certified Environmental Impact Report (SCH No. 2008051096) (EIR). Copies of the previously prepared and approved environmental document are available for public review and inspection at the City of Newport Beach website at http://www.newportbeachca.gov/cegadocuments. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Location Map Attachment B — Budget Summary W. BAY AVENIJE`— d w w 2 F- m w w cnI- 2 t - a2 ATTACHMENT A NEWPORT HARBOR Xs] ir=1► w Lu ir F - u7 2 u -s ► :� :ice :�' �'a� Ld w w Lu w F. H w U7 n � n OCEAN FRONT WEST BUILDING & SITE DEVELOPMENT LOCATION MAP I Fr,FKIn MARINA PARK PACKAGE 3 BOUNDARIES CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C -3897-C 6/14/16 (15P14) a MARINA PARK MASTER BUDGET im BUDGETED BUDGETED ACTUAL ACTUAL TASK DESCRIPTION DETAIL COST TOTAL DETAIL COST TOTAL COMMENTS 1 CONCEPTUAL DESIGN/PERMITTING $ 1,680,441 $ 1,685,019 Complete a b RHdo Conceptual Design - closed Newfields (marine sediment sample) -closed $ 480,427 $ 114,772 $ 480,427 $ 119,350 a Coast Survey -closed -closed $ 27,980 $ 27,980 b Schmitz & Associates (CCC Application) -closed $ 225,000 $ 225,000 a Coastal Resource Management (sand disposal study) -closed $ 14,637 $ 14,637 b Gable Engineering (on-going support) -closed $ 363,715 $ 363,715 a Traker (cost estimating) -closed $ 103,815 $ 103,815 b Michael Branman (environmental) -closed $ 195,187 $ 195,187 a Leighton (SCE parcel Phase 1/11 report) -closed $ 26,452 $ 26,452 b George Hamilton (appraisal) -closed $ 28,500 $ 28,500 a Austin Foust -closed $ 8,960 $ 8,960 b Sirius EIR consultant) -closed $ 90,996 $ 90,996 2 LAND ACQUISITION $ 600,000 $ 605,116 $600k cash plus closing fees a SCE Parcel $ 600,000 $ 605,116 3 SOFT COSTS $ 5,035,156 $ 4,867,473 a A/E SERVICES / RABBEN HERMAN $ 2,620,861 $ 2,574,770 Rabben Herman and Design Team RHdo $ 2,574,770 b GEOTECHNICAL (Stone Column Design) /TERRACOSTA $ 145,635 $ 159,434.90 Design/Inspection of Stone Column system $ 145,635 $ 145,635 Terra Costa Preconstruction Mtg Incl Incl Stone Column Installation Observation Incl Incl Stone Column Reports Incl Incl Amendment 1 to PSA $ 13,800 Terra Costa Amendment 1 was approved for $30,982.76) c TESTING AND INSPECTION $ 305,000 $ 552,786 Soils Testing, Material Testing, Final Report $ 205,000 $ 206,487 GMU Geotechnical GMU PSA Amendment No. 1 $ 158,758 Additional Testing/oversight for Marina GMU PSA Amendment No. 2 $ 5,857 Additional Testing/oversight for Marina Pile Driving Roofing Inspections $ 20,000 $ 26,383 Independent Roofing Consultants (IRC) Specialty Paint and Coating Inspection $ 10,000 Coating & Inspection Services Environmental Plan, WQ & Biological Monitoring $ 80,000 $ 145,301 d CONSTRUCTION MANAGEMENT $ 1,222,860 $ 1,222,860 Griffin Structures Construction Management $ 1,199,860 $ 1,199,860 Reimbursable $ 23,000 $ 23,000 im MARINA PARK MASTER BUDGET 9-7 TASK DESCRIPTION BUDGETED DETAIL COST BUDGETED TOTAL ACTUAL DETAIL COST ACTUAL TOTAL COMMENTS e SOFT COST CONTINGENCY $ 450,000 $ Soft Cost Contingency $ 450,000 f HAZMAT ABATEMENT $ 27,800 $ 25,670 Environcheck; LBP & Asbestos Report $ 12,800 $ 12,800 3rd Party Abatement Observation and Reporting (SCS) $ 15,000 $ 12,870 Total of SCS ($10,500) & H2 ($2,370) g UTILITY COMPANY CONNECTION SERVICES AND FEES $ 205,000 $ 182,606 Edison $ 100,000 $ 89,102 So Cal Gas $ 35,000 $ - ($25,277.50 paid through KPRS CO) Time Warner $ 35,000 $ 33,608 Cable installation ATT $ 35,000 $ 59,896 h CITY OF NEWPORT BEACH/OTHER AGENICIES FEES $ 5,000 $ 25,820 MEP Plan Check Fees $ - $ - Grading Plan Check (Based on 43750 cut / fill) $ - $ 22,016 GMU Grading Plan Check Fees Sanitation District Fee $ $ - School District Fee $ $ - Plan Check Fee $ $ - Permit Fee $ $ 2,508 Seismis Safety & Green Building Registration CONBFD $ $ - Coastal Commission Fees $ - $ - OC Health Dept. Fees $ 5,000 $ 1,296 i MISCELLEANOUS COST/FEES $ 53,000 $ 123,525 Submittal Exchange/Plan Reproduction $ 25,000 $ 14,778 Final Parcel Maps & Easements $ 15,000 $ 24,532 Public Outreach $ 10,000 $ - LEED Certification $ 3,000 $ - Deleted Requirement Tight Quarters $ 5,200 Additional Beach Sand Management Misc Survey and Legal Descriptions $ 8,835 Misc Charges and Items $ 70,180 9-7 MARINA PARK MASTER BUDGET BUDGETED BUDGETED ACTUAL ACTUAL TASK DESCRIPTION DETAIL COST TOTAL DETAIL COST TOTAL COMMENTS 4 HARD COSTS $ 29,543,281 $ 27,862,644 a PACKAGE 1: Demolition and Tree Relocation $ 410,471 Final Total Contract Amount = $332,934 Original Contract $ 405,130 Unlimited Environmental Inc. Remainder of 10% Contingency (Began with $40,513) $ - None Used in Contract Change Order No. 1 $ (67,516) Credit for Mobile Homes Reduction to Senna Tree Company Work $ (4,680) Initial Contract Amount Reduced at Conclusion b PACKAGE 2: Marina Basin Construction $ 3,671,724 Final Total Contract Amount = $4,842,769 Original Contract $ 4,576,079 The Dutra Group Remainder of 10% Contingency (Began with $457,608) $ - Final - Used 5.83% Contingency Bid Item Adjustment Amount $ (8,127) Final addition/deduction in bid quantities Change Order No. 1 $ (26,543) Deletion of Deadman Support Change Order No. 2 $ 13,565 Install Additional Rock/Fabric for GS Facility Pad Change Order No. 3 $ 10,493 Changed Condition regarding American Legion wall Change Order No. 4 $ 243,000 Excavation of additional 4000 cy suitable beach sand Changed sub -surface condition on bulkhead install Removal of unknown & abandon utilities & structures. Change Order No. 5 $ 34,302 WiFi, Added Sand 18th ST, grout tie -back holes c PACKAGE 3: Community Center and Park $ 17,421,081 Final Total Contract Amount = $19,760,089 Original Contract $ 18,748,000 KPRS Construction Services Inc. Remainder of 10% Contingency (Begin with $1,874,800) $ - Final - Used 5.4% Contingency Change Order No. 1 $ 27,247 Additional asbestos, footing/concrete removals in Demo Change Order No. 2 $ 948 Change Order No. 3 $ 17,026 Delay Cost associated with Pad delivery Change Order No. 4 $ 47,726 Change Order No. 5 $ 65,454 Change Order No. 6 $ 14,474 Change Order No. 7 $ 84,337 Change Order No. 8 $ 15,652 Restaurant to Reimburse City Change Order No. 9 $ 81,563 Change Order No. 10 $ 51,696 Change Order No. 11 $ 52,492 Change Order No. 12 $ 1,166 Restaurant to Reimburse City Change Order No. 13 $ 41,631 Change Order No. 14 $ 28,922 Change Order No. 15 $ 1,711 Restaurant to Reimburse City Change Order No. 16 $ 87,756 Change Order No. 17 $ 15,598 Restaurant to Reimburse City Change Order No. 18 $ 110,452 Change Order No. 19 $ 77,922 Change Order No. 20 $ 5,688 Restaurant to Reimburse City Change Order No. 21 $ 59,477 Change Order No. 22 $ 28,243 Change Order No. 23 $ 4,687 Restaurant to Reimburse City Change Order No. 24 $ 87,225 Change Order No. 25 $ 3,000 9-8 MARINA PARK MASTER BUDGET Last Updated 5-31-16 Overall Project Construction Contingency Summary BUDGETED BUDGETED Contingency ACTUAL ACTUAL Package TASK DESCRIPTION DETAIL COST TOTAL DETAIL COST TOTAL COMMENTS d PACKAGE 4: Docks $ 2,217,741 Final Total Contract Amount = $2,926,852 $ Original Contract $ 40,513 -$72,196.04 $ $ 2,937,661 27.82% Package 2 $ Remainder of 10% Contingency (Begin with $293,766) $ 457,608 $266,689.89 $ $ - 4.17% None Used in Contract $ Change Order No. 1 $ 1,874,800 $1,012,089.02 $ $ (11,918) 4.60% credit for pile size reduction $ 2,937,661 Change Order No. 2 -$20,809.00 $ 314,575.10 10.71% $ 1,109 $ Modifications to light lens and swim ladders $ 2,666,687 Reduction in Schedule of Values Item $ 1,480,913 5.55% $ (10,000) Reduced long term maintenance work e PREVAILING WAGE $ 3,883,764 Incl Now Included in Actual Direct Costs f CONTINGENCY - COURSE OF CONSTRUCTION $ 1,938,500 g MISCELLAIOUS CONSTRUCTION COST 0- 2017 (one time) Marina Dock Inspection/Tuneup $ 10,000 5 FIXTURES, FURNISHINGS, & EQUIPMENT (FF&E) $ 560,000 $ 467,740 a Package 5: FF&E $ 500,000 $ 414,543 430k for Fixtures + 70k for tax, install b Computers, Phones, Servers, Scanners, Copiers $ 60,000 $ 53,197 CONB IT provided 6 ICITY RESERVE $ 2,081,000 $ -$54,975.85 7 Credits and Reimbursements $ Change Order Cost to be Reimbursed from Lighthouse Cafe -$44,500.43 Proposed Sale of Property to OCSD $0.00 SCE Savings by Design Incentive -$10,475.42 PROJECT TOTAL i $ 39,500,000 $ 35,433,016 Last Updated 5-31-16 Overall Project Construction Contingency Summary Total Award Construction Contracts = $ 26,666,870.00 Total Construction Change Orders = $ 1,185,773.87 Total Final Construction Cost = $ 27,852,643.87 Final Overall % Change Orders = 4.45% Contingency Contingency Package Award Allowance Used to Date Contingency Remaining (10%) Package 1 $ 405,130 $ 40,513 -$72,196.04 $ 112,709.04 27.82% Package 2 $ 4,576,079 $ 457,608 $266,689.89 $ 190,918.01 4.17% Package 3 $ 18,748,000 $ 1,874,800 $1,012,089.02 $ 862,710.98 4.60% Package $ 2,937,661 $ 293,766 -$20,809.00 $ 314,575.10 10.71% Total Award $ 26,666,870 $ 2,666,687 $ 1,185,774 $ 1,480,913 5.55% Total Award Construction Contracts = $ 26,666,870.00 Total Construction Change Orders = $ 1,185,773.87 Total Final Construction Cost = $ 27,852,643.87 Final Overall % Change Orders = 4.45%