HomeMy WebLinkAbout6-20-2016 Agenda PacketCITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES AGENDA
Newport Beach Public Library Corona del Mar Branch - 420 Marigold
Avenue, Corona del Mar, CA 92625
Monday, June 20, 2016 - 5:00 PM
Board of Library Trustees Members:
Jerry King, Chair
John Prichard, Vice Chair
Jill Johnson-Tucker, Secretary
Robyn Grant, Board Member
Janet Ray, Board Member
Staff Members:
Tim Hetherton, Library Services Director
Dave Curtis, Library Services Manager
Elaine McMillion, Administrative Support Specialist
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the
Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public
be allowed to comment on agenda items before the Board and items not on the agenda but are within the subject matter
jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a reasonable amount of time, generally three
(3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate
you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior to
the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or
thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the Board of Library Trustees. If the
optional sign-in card has been completed, it should be placed in the box provided at the
podium.
The Board of Library Trustees of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The Board of Library Trustees
has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
IV.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
June 20, 2016
Page 2
Board of Library Trustees Meeting
V.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. The Board of Library Trustees has received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Consent Calendar Items
Minutes of the May 16, 2016 Board of Library Trustees Meeting1.
DRAFT 05-16-2016
Customer Comments2.
Monthly review of evaluations of library services through suggestions and
requests received from customers.
06-2016 - MAY BLT Customer Comments
Library Activities3.
Monthly update of library events, services and statistics.
MO REPORT FY 2015-16 - JUN 2016 PACKET (May Info)
Expenditure Status Report4.
Monthly expenditure status of the library's operating expenses; services, salaries
and benefits by department.
2016-06-20 Expenditure Report
Board of Library Trustees Monitoring List5.
List of agenda items and dates fro monthly review of projects by the Board of
Library Trustees.
2016-06-20 BLT Monitoring List
VI.CURRENT BUSINESS
A.Items for Review
Corona del Mar Branch Update6.
Staff will provide the annual update on Corona del Mar Branch services.
2016-06-20 Staff Report - CdM Branch Report
June 20, 2016
Page 3
Board of Library Trustees Meeting
Financial Report Comparison of the Beginning Budget to the End of Year
Amended Budget
7.
Staff will report on Budget Amendments for Fiscal Year 2014-2015.
2016-06-20 Staff Report - Board Staff Adjusted Budgets 15-16
2016-06-20 Staff Report - Board Report Amended Budget 15-16
Adult and Reference Services Update8.
Staff will provide an update on Library Adult Services.
2016-06-20 Staff Report - Reference and Adult Services Update 2016
B.Monthly Reports
Library Services9.
Report of Library issues regarding services, customers and staff.
Friends of the Library Liaison Report10.
Trustee update of the most recently attended Friends of the Library Board
meeting.
Library Foundation Liaison Report11.
Trustee update of the most recently attended Library Foundation Board meeting.
Witte Lectures Committee Liaison Report12.
Trustee update of the most recently attended Witte Lectures Committee's
monthly meeting.
VII.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on agenda and non-agenda items generally considered to be
within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit
comments to three (3) minutes. Before speaking, we invite, but do not require, you to state
your name for the record. The Board of Library Trustees has the discretion to extend or
shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit
adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set
them in the silent mode.
IX.ADJOURNMENT
Board of Library Trustees Meeting Minutes
May 16, 2016
Page 1
DRAFT
CITY OF NEWPORT BEACH
Board of Library Trustees
Meeting Minutes
May 16, 2016 – 5:00 p.m.
I. CALL MEETING TO ORDER – Chair King called the meeting to order at 5:02 p.m.
II. ROLL CALL – Roll call by Administrative Support Specialist Elaine McMillion
Trustees Present: Chair Jerry King; Vice Chair John Prichard; Secretary Jill Johnson-
Tucker; Janet Ray
Trustee Absent: Robyn Grant
Staff Present: Library Services Director Tim Hetherton; Administrative Support
Specialist Elaine McMillion; Support Services Coordinator Melissa
Kelly; Branch & Youth Services Coordinator Debbie Walker; Adult
Services Coordinator Natalie Basmaciyan
NBPL Foundation: Executive Director, Tracy Keys; Foundation Board Member Toby
Larson
CNB Staff Present: Public Works Finance Director Steve Montano; Senior Accountant
Theresa Schweitzer
NOTICE TO THE PUBLIC
Other than Board of Library Trustees members, Chair King requested that the other
attendees introduce themselves.
III. PUBLIC COMMENTS
Chair King opened public comments.
Jim Mosher commented that upon reviewing the Library's Expenditure Report, it seemed
that the Library is a little under budget. However, he noted that a citywide budget was
released indicating that the expenditures of the Library may be over-budgeted. He
suggested that the Board look into it and see where the discrepancy is coming from.
Chair King closed public comments.
Board of Library Trustees Meeting Minutes
May 16, 2016
Page 2
IV. CONSENT CALENDAR
1. Minutes of the April 18, 2016, Board of Library Trustees Meeting
2. Customer Comments
Monthly review of evaluations of library services through suggestions and requests
received from customers.
3. Library Activities
Monthly update of library events, services and statistics.
Mr. Prichard noted the increase in programming trends over the past 5 years. He asked if
the decrease in the reference statistics was due to the availability for customers to perform
online reference work and researching.
Library Services Director Tim Hetherton replied by stating that reference is moving away
from print collections and the Library is incorporating digital research capabilities to handle
this business. He also stated that under-utilized print materials can be removed in order to
create additional space for new collections and public space.
4. Expenditure Status Report
Monthly expenditure status of the library’s operating expenses, services, salaries and
benefits by department.
5. Board of Library Trustees Monitoring List
List of agenda items and dates for monthly review of projects by the Board of Library
Trustees.
Vice Chair Prichard asked if the Financial Report Comparison is referring to last year’s
budget.
Melissa Kelly, Support Service Coordinator explained that per the request of the Library
Trustee Committee, staff was instructed to create a comparison list showing fund allocations
from the beginning of the year to the end of the year. The report currently being reviewed
shows the difference in this year’s numbers as opposed to last year’s numbers. She will
produce additional information showing the differences in fund allocation in more detail.
Motion made by Vice Chair Prichard and seconded by Board Member Ray, and carried
(3-0-1-1) to approve the Consent Calendar with revisions in written public comments to be
accepted. Secretary Johnson-Tucker abstained from voting due to not being present for the
April 18, 2016 Board of Library Trustees meeting.
AYES: King, Prichard, Ray
NOES: None
ABSTENTION: Johnson-Tucker
ABSENT: Grant
Board of Library Trustees Meeting Minutes
May 16, 2016
Page 3
V. CURRENT BUSINESS
A. Items for Review
6. NBPL Foundation Update
Newport Beach Public Library Foundation Executive Director Tracy Keys will report
on Foundation activities and provide an update on Library Expansion Donor Wall
naming.
Ms. Keys reported that $272,032 was invested in programming to support the Library’s
mission to be the cultural, educational, and informational heart of the City, in addition to wish
list gifts and other donor restricted gifts received. The funds invested for programming were
allocated to the following programs:
Witte lectures – Five speakers
Library Live – Seven authors
Children programs
o Children’s authors
o Bunny Logo Contest
o Fancy Nancy with Robin Preiss Glasser
o Bunnies & Books for Kids Festival – Approximately 400 in attendance
It’s Your Money / It’s Your Estate Workshops – 100-130 in attendance at each
workshop
Ms. Keys also reported that cash given to the Library totaled $236,605 and since July 1,
2015, a total of $508,637 has been provided in cash and programs for the Library.
Ms. Keys reported that the Foundation provides marketing support for the Medicine in Our
Backyard program which has been well attended. The Foundation hired Susan Groux as
their new Program Director. Ms. Keys also stated that the Foundation has three new board
members; Jason Sherr, Lisa Edwards and Rebecca Gonzalez. Currently, the Foundation
has 11 board members.
The Board of Library Trustees noted their appreciation of all that the Foundation has
accomplished, including how Library Live has taken off. Ms. Keys also noted that if the
Foundation has to pay the author presenting, then tickets will be required. However, it will
be nominal. In response to questions from the Board on what Ms. Keys next goal is, Ms.
Keys stated it was naming the remaining five areas in the Central Library.
Vice Chair Prichard asked how the naming process works.
Ms. Keys stated that she has a document she refers to that provides information regarding
the process, such as number of characters, size, et cetera. This was previously approved
by the Board of Library Trustees.
Chair King stated that while attending an event at Corona del Mar High School, he was
questioned by a student regarding attending the Board of Library Trustee meetings. Chair
King referred the student to Mr. Hetherton who will follow up with the request.
Board of Library Trustees Meeting Minutes
May 16, 2016
Page 4
Chair King opened for public comments
Mr. Mosher was curious to know how long the wall names remain up for viewing in the
library, and asked if programming has a fundraising objective to it, or does the Foundation
have a dual role of being a fundraiser and a programmer.
Tracy replied and referred to the Foundation’s mission statement which includes “Public
Programs.”
Chair King closed public comments.
7. Library Meeting Room Fee Update
Staff requests that the Board recommend the meeting room fees as described in the
staff report. Upon the Board’s recommendation, staff will present these fees as part
of the wider fee schedule recommendation to the Finance Committee on Thursday,
June 16, 2016, for their approval, and ultimately City Council in summer 2016.
Theresa Schweitzer, Senior Accountant, reported on the Library room fee update.
Ms. Schweitzer reported that Council Policy I-7 allows for fees to be charged for the use of
the library room. Ms. Schweitzer stated that Council approves the meeting room fees,
based on a recommendation from the Board of Library Trustees.
Ms. Schweitzer reported that Municipal code dictates that cost recovery for user services
shall be 100 percent unless otherwise specified in the Code or statute. Ms. Schweitzer
stated the City has contracted with a fee study consultant, MGT of America to perform a fee
study on each department on a rotating basis every three to five years. The last Library
study conducted by the City was in 2011. The purpose of the study is to determine the
expense to the City to provide various library related services to users. The following
describe the recommended changes to the fee schedule:
Cancellation Charge rather than two fees on the fee schedule – Staff proposing to
delete the Refund Charge and increase the Cancellation Charge fee from $31.00 to
$59.00 to reflect the full cost of service. This fee has not been increased since 2011, at
which time it was increased by $1.00.
Reducing the refundable cleaning deposit from $105.00 to $96.00 to reflect pass
through cost of an unscheduled cleaning service.
Staff recommends the removal of the setup and cleanup fee for the use of the
kitchen. Currently, there is no additional cost billed by the cleaning company to clean
the kitchen, unless it is an unscheduled cleanup. If, however, additional cleanup is
required after a rental, staff will deduct the funds from the refundable cleaning
deposit. The fee is increasing from $75.00 to $114.00 to reflect current staff cost. This
fee has not been changed for over 10 years.
Staff recommends the removal of the energy surcharge fee. Historically, this fee has
not been charged.
Staff recommends no changes to the remaining fees such as the deposit for the use of
the PA system and the facility use fees.
Board of Library Trustees Meeting Minutes
May 16, 2016
Page 5
In response to Chair King’s question regarding whether or not the deposit fee is for a
particular room where cleanup could be greater depending on the usage, Ms. Schweitzer
answered in the affirmative. Ms. Schweitzer also stated that the fee is calculated based on
a two-hour, two-people cleanup fee.
Pertaining to the historically no charge comment, Vice Chair Prichard and Secretary
Johnson-Tucker asked for clarification on the no charge comment. Ms. Kelly answered that
it was due to staff’s discretion as the fee has never been used, therefore can’t justify usage
fee.
Conclusion, upon recommendation from the Board, staff will present to the Finance
Committee the cost of service fees and the proposed department study at their June 16th
meeting. Upon Finance Committee’s approval the document will be forwarded to City
Council.
Chair King opened public comments.
Mr. Mosher stated that it would have been helpful for the Finance Department to present
the actual cost of the services rather than the proposed charges, and compare it to what
the costs are for use of the City Community Room, which is a similar space. He questioned
the fees and whether or not they are actually providing a cost recovery of one percent, per
the City ordinance.
Motion made by Vice Chair Prichard and seconded by Secretary Johnson-Tucker, and
carried (4-0-0-1) to approve the Library Meeting Room Fee update as presented.
AYES: King, Prichard, Johnson-Tucker, Ray
NOES: None
ABSTENTION: None
ABSENT: Grant
8. NBPL Friends of the Library Wish List for Fiscal Year 2016/2017
Staff requests that the Board of Library Trustees approve the wish list for submission
to the Friends of the Library.
Tim Hetherton reported on the NBPL Friends of the Library Wish List for Fiscal Year
2016/2017. Mr. Hetherton stated that on an annual basis, the Library Admin Team
presents wish lists for funding opportunities to the Board of Library Trustees. If the
Trustees approve the lists, they are then presented to the two Library support groups for
final approval.
Mr. Hetherton reviewed this wish list which focuses on collections and programs with a
request for materials for the new Corona del Mar Branch. Staff will be submitting funding
requests for new releases system wide for adult, teen, and children’s collections. Funds for
the Corona del Mar Branch opening day collections, programming and Literacy Program
were also requested. Upon the Board’s approval, these recommendations will be sent to
the NBPL Friends of the Library at their June meeting.
Board of Library Trustees Meeting Minutes
May 16, 2016
Page 6
Motion made by Secretary Johnson-Tucker and seconded by Vice Chair Prichard, and
carried (4-0-0-1) to approve the NBPL Friends of the Library Wish List for Fiscal Year
2016/2017.
AYES: Ray; Prichard; King, Johnson Tucker
NOES: None
ABSTENTION: None
ABSENT: Grant
9. NBPL Foundation Wish List for Fiscal Year 2016/2017
Staff requests that the Board of Library Trustees approve the wish list for submission
to the Library Foundation
Mr. Hetherton reported that the while the NBPL Friends of the Library focuses on funding
materials, the NBPL Foundation funds collections as well as technology and enhancements
to the building. Mr. Hetherton noted that the Library is proposing that the Foundation fund
a conversion of the back copies of the Daily Pilot, the Newport Balboa News, and the
Harbor Ensign to a digital format. Mr. Hetherton stated that he believes converting to digital
will not only be important for the customers to be able to access files digitally but will also
help staff in locating various documents and thus improve customer service.
The Board questioned why the Library would undertake the conversion rather than
accessing back copies through the Daily Pilot. Mr. Hetherton noted that the Daily Pilot
does not provide discs and only retains digital files for a period of time. In response to the
Board’s question as to how long it’s been since digital files were sent to the library by the
Daily Pilot, staff stated that the Daily Pilot converted to digital format in 2003 and then to
microfilm in 2007.
Mr. Hetherton reported on the repurposing of the Charles Sword room. Mr. Hetherton
stated the room is not being used to its maximum potential, and that the goal for the room
is to convert it into a meeting space, such as a study group, conference room or any
purpose suitable for large crowd.
Chair King asked if changing the room equates to additional space for staff, and if it would
be used for special occasions. Mr. Hetherton replied that the room will not be used for
private seating, but for meetings.
Mr. Hetherton reported on the Media Lab enhancement. Library staff has requested
additional sound recording equipment, tablets, and an iPad 4, for the facility.
Mr. Hetherton reported that the library has had a relationship with Score114 since 2008.
Mr. Hetherton also reported that the program brings in a lot of adults. Mr. Hetherton stated
that the program is geared towards business topics such as social media and technology.
Chair King questioned if the target audience were business startups or existing businesses
looking to make changes in technology. Mr. Hetherton replied in the affirmative to both.
Chair King opened public comments.
Board of Library Trustees Meeting Minutes
May 16, 2016
Page 7
Mr. Mosher stated that he does not like the idea of spending $7,500 to repurpose the
Sword room. Mr. Mosher stated if the reason is to have maximum usage of available
square footage, and that he is not sure there is a valid reason to change the room. Mr.
Mosher suggested converting the teen area for adult usage.
Chair King replied by stating that how the rooms are being utilized is up to the Library
Services Director.
Chair closed public comments.
Motion made by Vice Chair Prichard and seconded by Board Member Ray, and carried
(4-0-0-1) to approve the NBPL Foundation Wish List for Fiscal Year 2016/2017. Board
Member Johnson-Tucker stated that she is undecided on the Sword Room conversion
but will support recommending that the NBPL Foundation study it further while
considering the funding request. Thus, she voted in favor of the full package.
AYES: Prichard; King, Ray, Johnson Tucker
NOES: None
ABSTENTION: None
ABSENT: Grant
B. Monthly Reports
10. Library Services
Report of Library issues regarding services, customers and staff.
Mr. Hetherton reported that the library hired a part time Library Assistant and a full time
Children’s Librarian. Mr. Hetherton stated that comments from the public are very
favorable regarding the new hires. Mr. Hetherton also reported that two staff members
attended the Public Library Conference in Denver. The purpose of the staff attending
the conference is to gather information and ideas to be discussed and hopefully
implemented.
11. Friends of the Library Liaison Report
Trustee update of the most recently attended Friends of the Library Board meeting.
Chair King reported that with the addition of 13 new members, Friends of the Library
membership now stands at 855. Chair King reported that they had $14,000 in sales for
the month of April and continues to receive generous contributions of materials.
12. Library Foundation Liaison Report
Trustee update of the most recently attended Library Foundation Board meeting.
Secretary Johnson-Tucker thanked Tracy Keys for her update which covered most of the
Foundation news. Foundation Board Member Toby Larson stated that the Library Live
program is growing by leaps and bounds and that they are working on getting more
sponsors, and doing more fundraising.
Board of Library Trustees Meeting Minutes
May 16, 2016
Page 8
Chair King asked if all positions from the board are filled. Foundation Executive Director
Tracy Keys stated that three positions have been filled. Secretary Johnson-Tucker
noted that thanks to the Foundation Board member Karen Clark, many revisions have
been made to the by-laws and they are also working on creating guidelines to ensure
that all committee members are on the same page regarding what’s expected from each
board member.
13. Witte Lectures Committee Liaison Report
Trustee update of the most recently attended Witte Lectures Committee's monthly
meeting.
Vice Chair Prichard reported that recent discussion is centered on popular speakers and
higher fee levels. He noted that 2017 will be a good season.
He also reported that the committee had a very successful 2016 season. They
budgeted for a net income of $7,600 and ended up with net income of $63,000, the
remainder of which will roll into the 2017 series. It was reported that the funds are
restricted to the Witte Lecture Series and can’t be used for any other events. Mr.
Prichard stated that the committee works very well together and the interaction,
functioning and success of the committee is very impressive.
VI. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)]
None
VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Chair King opened public comments.
Paul Watkins stated that the first Thursday of the month, Wake Up Newport is held. Mr.
Watkins stated that Wake Up Newport consists of panelists, campaigns and debates. He
stated that at the Sunday musicale it was difficult to see the performers, and noted that
setting up a stage would help. Mr. Hetherton will follow up.
Mr. Mosher commented on copyright issues in the event the library decided to convert to
digital. Mr. Mosher also stated that staff might be interested in archiving the minutes and
have them be searchable for future use.
Chair King closed public comments.
VIII. ADJOURNMENT – 6:15 p.m.
Board of Library Trustees Meeting Minutes
May 16, 2016
Page 9
Submitted by: _________________________________________
Approval of Minutes
COMMENT #
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Customer
1
5/10/2016
Comment Card
Natalie Basmaciyan
Adult Services Coordinator
5/10/2016
2
5/10/2016
Comment Card
Natalie Basmaciyan
Adult Services Coordinator
5/10/2016
3
5/19/2016
Comment Card
Natalie Basmaciyan
Adult Services Coordinator
5/24/2016
Would like to see a dish with a router through the building to improve cell
phone connection. People get important business calls when they are
here.
Thank you for completing a customer comment card regarding
cell phone reception at the Central Library. I will contact the City
IDT department and see if they have any recommendations for
improving the reception inside the building. Thank you for using
the Library. Sincerely.
I like that the Library that it is well-organized, clean, internet accessible,
and user friendly. In the teen section on the 2nd floor, please have a
shelf for classics. The current collection is overwhelmingly contemporary,
focused on sex, relationships, and fantasy. What about a SEPARATE
section with Jane Austen, Dickens, and Shakespeare,etc.?
The customer then responded via email to Natalie, "Thanks".
NEWPORT BEACH PUBLIC LIBRARY CUSTOMER COMMENTS
MAY 2016
COMMENT RESPONSE
I least like that others sleep in the Library and lounge on the couch as well
as verbally loud. Would like to see improved safety for those who come
here due to above.
Thank you for completing a customer comment card regarding
the Teen Center. The Librarian responsible for the collection
has created a “classics” display based on your suggestion.
Hopefully, this display will make your browsing and selecting of
materials more enjoyable. Please let me know if we may be of
further assistance. Thank you for using the Newport Beach
Public Library. Sincerely.
Hi, I spoke with this customer regarding the comment card she
left us. I told her that NBPL has a Library Use Policy and to let
any staff member know about customer issues. She said she
woke up a sleeping customer a few weeks ago and the customer
yelled at her. I said she simply needs to let us know and we will
handle the situations. She then asked if we “kick people out” of
the Library. I said we monitor compliance to the Use Policy and
can take progressive steps to correct behavior as needed. She
said she was pleased to know that, and said we have a great
Library.
1
COMMENT #
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Customer
COMMENT RESPONSE
4
5/11/2016
Comment Card
Melissa Kelly
Support Services Coordinator
5/11/2016
5
5/11/2016
Comment Card
Natalie Basmaciyan
Adult Services Coordinator
5/11/2016
6
5/11/2016
Comment Card
Natalie Basmaciyan
Adult Services Coordinator
5/11/2016
7
5/24/2016
Email
Natalie Basmaciyan
Adult Services Coordinator
5/31/2016
What do you like most about the NBPL? Too numerous to list on these
brief lines. Leave CdM as is. Central computer at Central Library sends
out reserved book notices with no time allowed to pick up before book
given to another.
I apologize for the delayed hold pick up notification that you
received last week. I noted that the printing date on the notice
was April 26th. After the notices are printed they go to City Hall
for postage and mailing. I am not sure why this notice was not
stamped by the City until April 28th, causing a delay in delivery,
but I will check with the City’s mail clerk to see if we can resolve
that problem in the future. The Library does keep items on the
hold shelf for 7 days from the date of check in before moving
them on in the system. Relying on regular US mail for notification
will lag a bit behind those receiving emails, but if systems are
working correctly we should be able to get the notice to you at
least 4 days before the pickup expiration date. Again, I am sorry
that the system did not work for you and I thank you for your
continuing use of the Library.
I think it’s the homeless people using the computers. Computer area and
systems has bad BM odor. Please clean once a day. God bless.
A voicemail was left in order to review the use policy. And
customer was aksed to please approach staff with any concerns.
I love everything about this library. I recently received a Kindle and didn't
know how to use it. Alex and Leah both took extra time helping me get
established. I want them to get extra credit.
No contact information was given. Alex and Leah were given a
copy of this.
Do you have microfiche for New York Post circa 1980?Thank you for contacting the Newport Beach Public Library. We
only keep microfilm for the local newspapers. You may,
however, be able to request specific New York newspaper
microfilms through the Interlibrary Loan service. Please contact
Library Assistant Jeremy Rodriguez at (949) 717-3814 to discuss
if this service is an option for you. Sincerely.
2
COMMENT #
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Customer
COMMENT RESPONSE
8
5/15/2017
Comment Card
No contact info given
9
5/19/2016
Email
Natalie Basmaciyan
Adult Services Coordinator
5/19/2016
Thank you, Friends of the Library, for today's outstanding concert
featuring the Orange County Guitar Orchestra. This was a professional
show with highly trained young musicians. Please bring them back in the
future. They are an Orange County asset.
Are you still working with Lynda.com where if you have a library card you
have access to Lynda.com for free. There used to be a link.Thank you.
*******************************************************************************Cust
omer sent a reply to the reply as follows: Thank you! It worked.
Thank you for contacting the Newport Beach Public Library
regarding Lynda.com. We still subscribe to the database. The
databases are all available under the "eBranch" tab on the
website. You will need to enter your NBPL library card number
at the Lynda.com home page. Here is the link to get to
Lynda.com:
https://www.lynda.com/portal/patron?org=newportbeachlibrary.or
g
Please let me know if we may be of further assistance.
Sincerely.
3
NEWPORT BEACH PUBLIC LIBRARY
To: Board of Library Trustees
From: Tim Hetherton, Library Services Director
Re: Report of Library Activities – June 20, 2016 Meeting
_________________________________________________________________________________
TIM HETHERTON, LIBRARY SERVICES DIRECTOR
“Bad libraries build collections, good libraries build services, great libraries build communities.”
–R. David Lankes
NBPL Survey
The Library Services survey is live and accessible at www.newportbeachlibrary.org.
As of Wednesday, June 15, over 400 customers have responded. The survey was also disseminated
through the Library email blast, which has over 19,000 subscribers.
Library Services Manager Recruitment
43 interested parties from throughout California submitted applications for the Library Services
Manager position before it closed on Thursday, June 8. Interviews are scheduled for Wednesday,
July 13.
Friends of the Library luncheon
The Friends of the Library held their annual luncheon on Tuesday, June 14. Author Susan Meissner
talked about her new novel, Stars Over Sunset Boulevard, and entertained questions about her life as
a writer. In addition, the Friends installed their new leadership:
Amy Hunt, President
Pam Crook, 1st VP/Programs
Elena Yuasa, 2nd VP/Membership
Susan Caine, Treasurer
Linda Baldwin, Secretary
Virginia Hayter, Historian/Publicity
Nancy Acone, Bookstore Manager
Wendy Frankel, Volunteer Coordinator
Jerry King, Library Board Liaison
The Friends also presented the Library with a generous gift of $205,000. These funds will be used to
enhance collections, services, and programs that will benefit our community.
MELISSA KELLY, SUPPORT SERVICES COORDINATOR
Facilities
Southern California Edison scheduled a power outage in the area surrounding and including the
Central Library for the night of May 27th. The Library prepared by turning off all electronics, notifying
the alarm company and cleaning service and hoping that the new backup generator with the
automatic switch turned itself on when the power went out. The power went out shortly after 11:00
pm as planned and was restored early the next morning. Eddie Flores came in at 6:30 am to check to
ensure that all systems were up and running. We were very pleased to find that the generator worked
the pumps continued to operate properly and the basement was dry.
Literacy
The Newport/Mesa ProLiteracy’s Gift of Literacy luncheon was a great success. Participants enjoyed
a lovely lunch at the Pacific Club and were entertained by the guest speaker, Greg Hurwitz. We were
honored to have Mayor Diane Dixon speak at the luncheon and appreciate the support from Library
Board member, Janet Ray who was in attendance.
The proceeds will support the Library’s literacy program in the coming year.
DEBBIE WALKER, BRANCH AND YOUTH SERVICES COORDINATOR
Branches
May was a relatively quiet month for all locations primarily because the Youth Services team is
working hard on getting everything ready to launch Summer Reading Program later in June. Mariners
did host a program making crafts that honored space exploration while Balboa’s event highlighted
pets and CDM offered a variety of butterfly and spring related crafts.
William Kingsland, a page at Mariners gave his notice and will be leaving in late June.
Youth Services
The big event at Central in May was the Foundation sponsored Bunnies and Books for Kids Festival
(part of the Making Memories series of programs) that was held on Saturday, May 14. For the third
year in a row attendance climbed steadily with well over 300 children and adults enjoying a bunny
themed Family Storytime, face painting, a variety of crafts and games and a chance to meet “Harvey”
a large Flemish rabbit brought in by a local rabbit rescue group. Bistro 24 Café once again offered
bunny themed lunches as part of their regular menu on that day. Library staff and Foundation
volunteers received many positive comments and compliments regarding the festival, which also
sported two costumed rabbits who patrolled the area posing for pictures and participating in the
games and crafts.
Teen Services
After taking the month of April off, YAAC met in May and even welcomed two new YAAC members.
Greg gave a presentation about Tech Toys and a volunteer sheet was passed around recruiting
Council members to assist with SRP in June. The next meeting in June will be the last one before
taking a break in July and August.
NATALIE BASMACIYAN, ADULT SERVICES COORDINATOR
Tech Toys Collection
The new Tech Toys collection began circulating on May 9th. There have been 35 checkouts, and
many items have a hold list. The digital camera has the most checkouts and the most holds.
Additional pieces of equipment will be ordered in the coming weeks. This collection is generously
funded by the NBPL Foundation.
Tuesdays @ 2
Librarian Alex Jenkins hosted a new class for the Tuesdays @ 2 on May 31st. The topic was Self-
Publishing Basics and 7 people attended. The survey feedback for the class was positive. This class
will be offered again in 2017.
Let’s Talk Tech
The Let’s Talk Tech classes continue to draw new customers to the Media Lab. Topics this month
included VHS conversion and Audio Editing. The Lynda.com tutorials are featured in all the classes.
Library Assistants Greg Johnson and Helen Medina lead the instruction.
Proquest Articles Retrieved
July Aug Sept Oct Nov Dec Jan Feb March April May AVG.
Business Databases 299 1151 400 566 628 539 497 468 912 1271 765 681
Newspapers--Current 995 1535 3004 1622 1234 910 597 739 1901 1412 1293 1386
Newspapers--Historical 3831 2824 2142 2145 2497 2639 2368 2445 3968 4085 2677 2875
Magazines 43 56 86 50 90 84 39 94 143 128 96 83
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY
2015 2015 2015 2015 2015 2015 2016 2016 2016 2016 2016
Tracked by #searches
Ancestry 11882 13568 838 650 850 1173 1300 947 1983 917 1044 355 1825 11882
A to Z Databases 3395 3841 573 390 546 123 300 186 260 258 208 255 296 3395
AskART 564 26 10 32 70 123 14 5 52 143 23 31 61 564
BioResCtr*594 865 55 32 34 85 25 25 18 38 69 134 79 594
FoF Ancient Hist 626 678 20 9 69 121 27 42 15 69 36 136 82 626
GDL 120 364 4 12 7 14 27 9 2 12 6 8 19 120
GVRL 1859 2058 70 75 100 129 163 212 43 95 414 180 378 1859
HeritageQuest 27911 8256 1777 2316 4150 3373 2623 2214 1585 1898 2845 2245 2885 27911
Kids InfoBits 399 292 161 20 0 20 13 1 8 91 27 43 15 399
Lynda.com 44431 1713 372 2313 3156 3895 3222 3842 4363 5485 4806 6336 6641 44431
LitResCtr 3101 6760 102 30 63 47 145 51 60 115 369 895 1224 3101
Opposing Vpts*1473 1551 351 5 17 30 43 100 54 93 121 543 116 1473
Nat Geo 462 355 3 12 26 56 28 34 24 55 160 25 39 462
Nat Geo Kids 122 29 62 5 0 4 4 8 4 2 4 20 9 122
NoveList Plus 2002 2427 217 115 139 190 284 160 186 107 177 276 151 2002
NoveList K-8 Plus 789 627 43 66 86 61 182 29 29 77 82 112 22 789
ProQuest 40950 31807 1030 2903 3605 3475 4110 2848 4813 4413 5083 5070 3600 40950
Oxford Art Online 81 208 1 0 26 13 9 3 2 3 21 3 81
Ref USA Bus.23942 23442 2038 1833 3688 2622 1552 1421 1337 2540 2492 2187 2232 23942
Ref USA Res.*1574 1545 87 68 138 25 202 102 81 164 219 366 122 1574
ScienceFLIX
Tumblebooks 3336 11114 184 265 409 357 234 232 475 371 328 254 227 3336
World Book Online 349 590 14 16 17 18 39 25 45 49 19 91 16 349
Tracked by #sessions
Cypress Resume 90 103 7 5 11 5 10 9 8 9 7 7 12 90
LiveHomework 56 213 8 1 18 19 10 56
Testing & EdRefCtr 539 431 74 84 74 49 30 36 20 38 39 49 46 539
Universal Class 1668 575 285 205 177 94 66 41 90 152 172 245 141 1668
Tracked by #page views
Consumer Reports 21077 4179 1398 1884 2187 2090 2587 1720 2182 1735 1724 1630 1940 21077
CultureGrams 2745 3803 336 74 167 107 11 101 162 1068 358 212 149 2745
Morningstar 51515 58597 4896 4881 9022 7452 5631 3825 6175 5277 4356 51515
NetAdvantage 38346 44402 4585 3217 4962 5351 2720 2920 3692 2670 2435 3054 2740 38346
RealQuest 5693 8296 99 64 284 174 99 160 195 80 141 146 4251 5693
Rocket Languages 316 642 104 32 63 4 9 5 17 3 3 25 51 316
Value Line 186311 129738 14688 13442 14608 15712 17084 18204 19007 18662 17448 18105 19351 186311
Database FY
Comparisons
YTD
15/16
YTD
14/15
YTD
15/16
May-16 YTD 15/16 YTD 14/15
BALBOA 6,886 76,453 82,731
CdM 4,114 50,653 56,457
MARINERS 32,067 347,921 374,860
CENTRAL 73,241 823,349 864,602
Ebooks/Emagazines 9,925 102,493 94,370
TOTAL 126,233 1,400,869 1,473,020
JUN 15 137,798
JUL 15 147,514
AUG 15 138,983
SEP 15 126,923
OCT 15 128,818
NOV 15 120,328
DEC 15 115,380
JAN 16 126,455
FEB 16 117,831
MAR 16 128,825
APR 16 123,579
MAY 16 126,233
TOTAL 1,538,667
12 Month Comparison
NEWPORT BEACH PUBLIC LIBRARY - MAY 2016
CIRCULATION
BALBOA
CdM
MARINERS
CENTRAL
Ebooks/Emagazines
115,000
120,000
125,000
130,000
135,000
140,000
145,000
150,000
155,000
160,000
JUN 15 JUL 15 AUG 15 SEP 15 OCT 15 NOV 15 DEC 15 JAN 16 FEB 16 MAR 16 APR 16 MAY 16
1443078
1622573
1701476
1575518
1818709
1588822
1582953
1582914
1598265
1610818
1250000
1375000
1500000
1625000
1750000
1875000
2000000
FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15
CIRCULATION
May-16 YTD 15/16 YTD 14/15
BALBOA 507 6,745 8,665
CdM 456 6,357 7,505
MARINERS 3,039 41,648 53,061
CENTRAL 8,500 94,169 83,139
TOTAL 12,502 148,919 152,370
12 Month Comparison
JUN 15 16,126
JUL 15 15,778
AUG 15 14,319
SEP 15 14,919
OCT 15 14,529
NOV 15 12,679
DEC 15 11,868
JAN 16 13,228
FEB 16 12,359
MAR 16 13,380
APR 16 13,358
MAY 16 12,502
TOTAL 165,045
NEWPORT BEACH PUBLIC LIBRARY - MAY 2016
REFERENCE
BALBOA
CdM
MARINERS
CENTRAL
0
3,000
6,000
9,000
12,000
15,000
18,000
21,000
24,000
JUN 15 JUL 15 AUG 15 SEP 15 OCT 15 NOV 15 DEC 15 JAN 16 FEB 16 MAR 16 APR 16 MAY 16
170972
182445
178028
181315
211742
199880
191567
184260
190391
168496
120000
140000
160000
180000
200000
220000
240000
FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15
REFERENCE
May-16 YTD 15/16 YTD 14/15
BALBOA 4,028 47,185 51,048
CdM 3,377 38,444 38,426
MARINERS 23,099 253,794 269,772
CENTRAL 75,876 785,871 790,433
TOTAL 106,380 1,125,294 1,149,679
12 Month Comparison
JUN 15 106,559
JUL 15 116,020
AUG 15 107,032
SEP 15 88,366
OCT 15 101,348
NOV 15 128,375
DEC 15 93,126
JAN 16 88,403
FEB 16 101,276
MAR 16 93,615
APR 16 94,980
MAY 16 106,380
TOTAL 1,225,480
NEWPORT BEACH PUBLIC LIBRARY - MAY 2016
CUSTOMERS SERVED IN LIBRARY
BALBOA
CdM
MARINERS
CENTRAL
50,000
60,000
70,000
80,000
90,000
100,000
110,000
120,000
130,000
140,000
150,000
160,000
170,000
JUN 15 JUL 15 AUG 15 SEP 15 OCT 15 NOV 15 DEC 15 JAN 16 FEB 16 MAR 16 APR 16 MAY 16
874854
977200
1239790
1200664
1258585
1258902 1131330
1074933
1399841
1256238
600000
775000
950000
1125000
1300000
1475000
1650000
FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15
CUSTOMERS SERVED IN LIBRARY
May-16 YTD 15/16 YTD 14/15
BALBOA 94 1,363 1,128
CdM 1,611 7,618 6,438
MARINERS 1,142 10,179 9,091
CENTRAL 3,289 41,458 37,567
TOTAL 6,136 60,618 54,224
12 Month Comparison
JUN 15 10,249
JUL 15 7,999
AUG 15 4,775
SEP 15 7,920
OCT 15 4,956
NOV 15 3,745
DEC 15 4,527
JAN 16 4,388
FEB 16 4,908
MAR 16 5,893
APR 16 5,371
MAY 16 6,136
TOTAL 70,867
PROGRAM ATTENDANCE
NEWPORT BEACH PUBLIC LIBRARY - MAY 2016
BALBOA
CdM
MARINERS
CENTRAL
0
2,000
4,000
6,000
8,000
10,000
12,000
JUN 15 JUL 15 AUG 15 SEP 15 OCT 15 NOV 15 DEC 15 JAN 16 FEB 16 MAR 16 APR 16 MAY 16
44286
37280
41987
43419
28680
53534
51570
51894
49977
64473
0
15000
30000
45000
60000
75000
90000
FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15
PROGRAM ATTENDANCE
LIBRARY EXPENDITURES
As of June 1, 2016
ACCOUNT DESCRIPTION
ORIGINAL
APPROP
REVISED
BUDGET
YTD
EXPENDED
AVAILABLE
BUDGET
SALARY FULL-TIME REGULAR 2,613,458 2,613,458 2,457,204 156,254
SALARY PART-TIME 175,933 219,838 614,170 -394,331
SALARY SEASONAL****645,278 645,278 124,185 521,093
BENEFITS 1,828,216 1,870,847 1,798,601 72,246
SALARY & BENEFITS TOTAL 5,262,885 5,349,421 4,994,160 355,262
PROFESSIONAL SERVICE*131,589 131,589 102,609 28,980
UTILITIES 294,976 294,976 253,711 41,266
PROGRAMMING 6,500 19,419 4,531 14,888
SUPPLIES**82,570 84,268 73864 10,404
LIBRARY MATERIALS 619,740 624,373 580,248 44,125
FACILITIES MAINTENANCE 149,221 149,221 110,334 38,877
TRAINING AND TRAVEL 15,125 18,926 8,972 9,953
GENERAL OPERATING EXPENSES***24,200 24,408 15,003 9,376
PERIPHERALS 3,500 3,500 534 2,966
INTERNAL SERVICE FUNDS 718,274 718,274 658,418 59,856
MAINT & OPERATTION TOTAL 2,045,695 2,068,954 1,808,224 260,691
SALARY & OPERATING EXPNSES TOTAL 7,308,580 7,418,375 6,802,384 615,953
CAPITAL OUTLAY 2,000 2,000 644 1,356
LIBRARY BUDGET TOTAL 7,310,580 7,420,375 6,803,028 617,309
*PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE,
**INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES
***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE
**** City is paying all Part-Time salaries out of 1 account and are no longer using the P-T Seasonal Account
Ongoing Review / Possible Revisions to the City Council Policies for the Library Ongoing
Ongoing Corona del Mar Branch Project Update Ongoing
Jun 15, 2015 Branch Update - Corona del Mar Jun 20, 2016
Jun 15, 2015 Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (Every June)Jun 20, 2016
Jun 15, 2015 Adult and Reference Services Update Jun 20, 2016
Sep 21, 2015 Election of Board of Library Trustees Officers/Trustee Liaisons July 18, 2016
Jul 20, 2015 Statistical Comparison Report of Peer Libraries/Meeting Spaces July 18, 2016
Jul 20, 2015 Proposed Library Closures for Winter Holidays 2015 July 18, 2016
Aug 17, 2015 Information Technology Update Aug 15, 2016
Oct 19, 2015 Branch Update - Mariners Oct 17, 2016
Oct 19, 2015 Children Services Update Oct 17, 2016
Oct 19, 2015 Review of Library Capital Improvements and/or Capital Outlay Needs Oct 17, 2016
Nov 16, 2015 Literacy Program Update Nov 21, 2016
Jan 19, 2016 Review Holidays / Meeting Schedule Jan 16, 2017
Jan 19, 2016 Newport Beach Public Library eBranch & Database Review Jan 16, 2017
Feb 16, 2016 Annual Budget Update Feb 20, 2017
Feb 16, 2016 Arts & Cultural Update Feb 20, 2017
Mar 21, 2016 Branch Update - Balboa Mar 20, 2017
Mar 21, 2016 Media Lab Update Mar 20, 2017
Mar 21, 2016 Library Material Selection & Downloadable Services Mar 20, 2017
Apr 18, 2016 Marketing Update & Social Networking Update Apr 17, 2017
May 16,2016 Review of Library Expansion Donor Wall Naming / NBPL Foundation
June-16
AGENDA ITEMPrevious
Agenda Date
Scheduled
Agenda Date
BOARD OF LIBRARY TRUSTEES MONITORING LIST
_____________________________________________________________________________________
The Corona del Mar branch has long been a part of the Newport Beach community. Starting in
a CDM storefront in the mid-40’s it moved in the 1950’s to 501 Dahlia, across the street from
Corona de Mar Elementary School. With space still a big issue, in 1957 the Friends of the
Library organization was formed to help raise awareness and funds for a new library building.
Although a bond issue failed in 1958, the Friends group nevertheless help raise 90% of the
$29,000 cost for the new library. On July 28, 1959 the Corona del Mar branch of the Newport
Beach Library opened and subsequently underwent another addition. In 2009 the library
celebrated its 50th anniversary with a remodeled branch and today we are anticipating the
opening of a brand new branch, library/fire station conjoined building in 2017.
The smallest of the four branches, the Corona del Mar library serves local residents of all ages,
many of whom walk to the facility. We are open Tuesday through Saturday with evening hours
twice per week. The library offers three story times per week including one for babies, for
preschoolers and a special Friday Songs and Stories for any age. In addition a monthly craft club
is held. Legos are provided one day per week for drop in enjoyment and crayons and coloring
papers are left out for children to use at any time.
The Corona del Mar branch is anticipating closure of the library in late 2016 for the construction
of a new “fibrary” building. We are working on plans for the collection and other items in the
building and will finalize these as we get closer to the closure date.
PERSONNEL
The Corona del Mar branch is fully staffed with long-time friendly personnel. I am the branch
librarian for the CDM library and work at the branch on Tuesdays and Thursdays. I supervise
the three branch employees and am in charge of the collection. I am always available at the
Central Library on my other work days if anything arises. The rest of our staff includes one full
time library assistant, one full time library clerk and a part time library page.
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Andrea Jason, Corona del Mar Branch Librarian
TITLE: Corona del Mar Branch Report
Janice Nikula, the library assistant, has worked for the city for years as well, first as a part time
library assistant at the Central and Balboa branches and later assuming full time duties at CDM.
She does all of the children’s programming including story times, craft club and special events
as well as answering any reference questions and resolving computer issues. Haidee Barker,
our full time clerk, has worked for the city for a quarter of a century. She is in charge of the
circulation functions of the branch as well as ordering supplies. Laurie Sanders, our page, is
also a fixture at the CDM library and takes great pride in keeping our collection in perfect
order. We know many of our customers by name as well as by reading and DVD tastes and our
customers often ask for recommendations.
FACILITY MAINTENANCE
Due to the upcoming closure and demolition of the library anticipated in late 2016 facility
maintenance has taken a back seat. Other than fixing what needs to be attended to (such as a
non–working thermostat this winter which left us without heat for a few days) we have put off
any unnecessary maintenance. Our general daily cleaning and maintenance such as replacing
light bulbs are still being performed.
PUBLIC SERVICE
The Corona del Mar branch serves approximately 2000 residents and other visitors and tourists
to the village. The library is open 51 hours per week from Tuesday through Saturday.
Circulation and Reference Services
For the twelve month period of April 15 through March 16 we had a total of 57887 checkouts.
In addition for that same period we had 7731 reference questions.
Wireless printing has been enabled at the branch. Although other branches have received new
computers, our library will not be receiving them until after the remodel.
Program Attendance
For the twelve month period of April 15 through March 16 we have had 8180 participants in our
story times, craft clubs and special events during the Summer Reading Program, National
Library Week and the Christmas Walk.
The Corona del Mar branch library has a very large group of story time devotees. Our small
library often accommodates large numbers of people particularly for Friday’s Songs and Stories
where we may have over 90 people.
The Corona del Mar Holiday Walk in December is a very special event for us where we offer a
large spread of food and drink in addition to having family entertainment during the five hour
event. Thanks to the generous support of the Friends of the Library who provide the funds, in
2015 we had 570 people visit the library to enjoy the day.
Customers
During the 12 month period of April 15 through March 16 the branch had 42896 customers at
the library.
COLLECTION MAINTENANCE
Corona del Mar’s collection approximates about 17,000 volumes which may be slightly lower
now due weeding. Since the library branch closing will be happening in the next few months, I
have begun a systematic weeding of the adult and media collections. We do not yet know
where the existing collections will end up so I have begun moving those items which are
currently not at another branch to the Central Library. The children’s librarians have weeded
that part of the collection, too. As we are so limited in space in the library it helps the shelves
look less crowded.
As we had items which were also weeded from the collection, I asked if we could keep a Friends
sale cart at the branch. Each book on it is $1.00 and includes items such as fiction, biography,
non-fiction as well as some donated items. We have had much success with this and have
raised over $150 so far.
I have also looked at the Reference collection to see which items can be deleted or not replaced
after we reopen. With so much information now available on the internet we find many of our
reference collection books are not used as much as they have in the past.
COMMENTS
Although this branch is only one mile from the Central Library, it is highly regarded by its users.
Young moms who come to story times, elderly residents who walk to the branch and even
visitors from Marriott timeshares frequent our library on a regular basis. It is a beloved part of
the community and our patrons are looking forward to having a new branch library in the next
year.
ABSTRACT:
The Library budget for fiscal year 2015-2016 was approved by City Council in the amount of $7,310,581.
Throughout the year this bottom-line figure has increased by the addition of donations and grants to the
Library. These added funds have increased the Library’s budget by $487,413 to a total of $7,797,994.
DISCUSSION:
The Library’s Materials and Operations Budget is amended when we receive funds from Grants,
donations and gifts. Most of the additional funding is received from the Friends of the Newport Beach
Library and the Newport Beach Public Library Foundation. In this past year the FOL added $205,000 to
fund materials and programming. The NBPLF added $221,225 to cover “wish list” items and $26,844 in
designated gifts for a total of $247,969.
Another area of the Library’s budget that is substantially altered from initial budget to the year end is in
the Library Literacy Program. The initial 2015-2016 budget allocation for the Library Literacy Program
was $44,438 which covers approximately one-third of the cost to operate the program. The balance of
the funding for this comes from the California State Library Literacy grant, donations and Newport/Mesa
ProLiteracy fundraising. The current expenditure budget for Literacy is now $112,824.
An additional source of funding this fiscal year came from our local Library Consortium, Santiago Library
System who received funding from the California State Library on behalf of the consortium members.
$778.00 was added to the expenditure budget in October for the purchase electronic materials. An
additional amount of $1,123 was recently received. Since it is late in the spending year, it will be
deposited in the current year’s budget, but will be carried over to the next fiscal year for the purchase of
electronic materials.
The final addition of funding was from a private donation of $200 in March which was added to the
Library Materials budget.
The attached spread sheet shows the accounts into which these additional funds were allocated to
cover expenditures.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
Attachment: Budget Amendment Report
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Melissa Kelly, Library Support Services
TITLE: Budget Amendments for Fiscal Year 2015-2016
2015-2016 Amended Budget
UNIT FUND
LIBRARY'S
ORIGINAL
APPROP AMT ADDED
REVISED
BUDGET SOURCE*
Library Administration Library Materials 619,740 2,101 621,841 SLS/PVT
Literacy Salary Part-Time 34,611 43,905 78,516 CSLL/NMPL/NBPLF
Benefits 8,827 3,000 11827 CSLL/NMPL/NBPLF
Programming 0 12,919 12,919 NMPL/FOL/NBPLF
Office Supplies 0 1,698 1,698 NMPL/NBPLF
Library Materials 0 3,655 3,655 NBPLF/FOL
Travel & Meetings 0 3,801 3,801 NMPL/NBPLF
Advertising 0 184 184 NMPL
Publications & Dues 0 25 25 NMPL
Foundation Programming 6,500 3,000 9,500 NBPLF
Special Departemental Supplies 15,500 20,500 36,000 NBPLF
Library Materials 619,740 70,725 690,465 NBPLF
Hardware & Peripherals 3,500 3,500 7,000 NBPLF
Maint & Repair of Facilities 119,621 8,000 127,621 NBPLF
Office Furniture/Fixtures 0 110,400 110,400 NBPLF
Literacy (see above)5,000
Friends Programming 6,500 55,000 61,500 FOL
Library Materials 619,740 145,000 764,740 FOL
Literacy (see above)5,000
*SOURCE
SLS Santiago Lib Sys/CA State Library
CSLL CA State Library Literacy Funding
NBPLF Newport Beach Library Foundation
FOL Friends of the Library
NMPL Newport/Meas ProLiteracy
PVT Private Donations to the Library
_____________________________________________________________________________________
ABSTRACT:
The Newport Beach Public Library offers myriad services, programs, and collections to the public.
Dedicated, professional staff ensures customer needs are met and customer expectations are exceeded.
From hiring and training staff to providing access to resources, the Newport Beach Public Library focuses
on the community and the customer experience.
DISCUSSION: This past year has been quite active in the promotion and hiring of staff in the Adult
Services department. Two Librarians, Hannah Haase and Alex Jenkins, were promoted from Library
Assistant. 7 external recruits were hired as Part-Time Library Assistants as well. Several staff attended
professional conferences, including the American Library Association, Public Library Association, and
Internet Librarian conferences. Librarian Melissa Hartson is set to complete the CSU Fullerton
Leadership for Public Agencies class this spring.
Two new collections added, thanks to generous funding from the NBPL Foundation, are the circulating
Nooks at the branches and the Tech Toys collection. Librarian Rebecca Lightfoot added twelve Nooks
loaded with new release titles in February 2016. New content has been added recently to ensure this
collection remains popular with customers. Adult Services Coordinator Natalie Basmaciyan introduced
the Tech Toys collection in May 2016. This collection includes digital cameras, media converters, and
camcorders which may be checked out for seven days. Additional equipment has been ordered to meet
the demand for this collection.
Classes and lectures continue to draw high attendance throughout the year. Librarian Andrea Jason
facilitated the very popular Medicine in Your Own Backyard series and the Beyond the Canvas art
lectures. Library Assistants Greg Johnson and Helen Medina host the Let’s Talk Tech classes, featuring
Lynda.com. Class topics include Photoshop, audio editing, and Pro Tools. The Tuesdays @ 2 classes
remain well-attended. New topics introduced this year are Digital Storytelling and Introduction to Self-
Publishing.
The electronic village area of the Central Library was renovated in April 2016, thanks to generous
funding from the NBPL Foundation. Customers now enjoy individual carrels, new computer equipment,
and comfortable desk chairs. Customers have commented positively on the improvements in comfort
and privacy.
Passport Services processed 732 applications from July 2015 to May 2016, and completed photo-only
appointments as well. Each Passport Acceptance Agent recertified their credentials and the Passport
Office passed a detailed audit for recertification.
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Natalie Basmaciyan, Adult Services Coordinator
TITLE: Adult and Reference Services Update
Staff pursued other initiatives this past year which befitted customers. Reference staff participated in
creating public service announcements for NBTV. The eBranch, Media Lab, and Children’s were
highlighted in the spots. The ScienceFLIX database was added, thanks to a recommendation from
Librarian Evelyn Rogers and funding from the NBPL Foundation. Librarian Andrew Kachaturian hosted a
contest to celebrate the release of Captain America: Civil War. Customers voted for their favorite
character, entered a raffle for Port Theatre gift cards, and enjoyed displays of Graphic Novels featuring
Marvel Comics. Over 150 customers participated in the contest.
Newport Beach Public Library remains positioned to develop new services, learning opportunities, and
resources for the community to enjoy. Staff participation and ongoing development are essential to
creating the vibrant, innovative environment our customers expect.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item). p]