HomeMy WebLinkAbout12 - Newport Theater Arts Center Building Improvements - Award of Contract No. 7022-2 (15F02)Q �EwPpRr
CITY OF
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z NEWPORT BEACH
<,FoP City Council Staff Report
June 28, 2016
Agenda Item No. 12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Peter Tauscher, Civil Engineer, ptauscher@newportbeachca.gov
PHONE: 949-644-3316
TITLE: Newport Theater Arts Center Building Improvements - Award of
Contract No. 7022-2 (151`02)
ABSTRACT:
Staff received construction bids for the Newport Theater Arts Center Building
Improvements project and requests City Council's approval to award the contract to
Optima RPM, Inc.
RECOMMENDATION:
a) Determine that the action is exempt from the California Environmental Quality Act
(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines
because it will not result in a physical change to the environment, directly or
indirectly;
b) Approve the project drawings and specifications;
c) Award Contract No. 7022-2 to Optima RPM, Inc. for the total bid price of
$188,851.00, and authorize the Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $29,000.00 (approximately 15 percent) to cover the cost
of unforeseen work not included in the original contract.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding for this project. The following
fund will be expensed:
Account Description
Facilities Maintenance Master Plan
Account Number Amount
57101-980000-15F02 $ 219,851.00
Total: $ 219,851.00
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Newport theater Arts Center Building Improvements - Award of Contract No. 7022-2
June 28, 2016
Page 2
Proposed uses are as follows:
Vendor
Optima RPM, Inc.
Optima RPM, Inc.
Various
DISCUSSION:
Purpose
Construction Contract $
Construction Contingency $
Printing & Incidentals $
Total: $
Amount
188,851.00
29,000.00
2,000.00
219,851.00
At 10:00 a.m. on June 2, 2016, the City Clerk opened and read the following electronic
bids for this project:
BIDDER TOTAL BID AMOUNT
Low Optima RPM, Inc. $ 188,851.00
2 State Link Construction, Inc. $ 324,650.00
The low bid amount is ten percent below the engineer's estimate of $210,000.00. The
low bidder, Optima RPM, Inc., possesses a California State Contractors License
Classification "B" as required by the project specifications. A check of the contractor's
references indicates satisfactory completion of similar projects for the City of Newport
Beach and other public agencies.
As part of the Facilities Maintenance Master Plan (FMMP), City facilities were recently
inspected and scheduled for necessary capital maintenance. Upon inspection of the
Newport Theater Arts Center, it was discovered that the existing exterior roof beams
atop the building fronting Cliff Drive are damaged by insect infestation. A structural
engineering firm was hired by staff to investigate the damage severity and develop an
action plan.
Upon engineering analysis, it was determined that since the beams act as primary
support members for the Newport Theater Arts Center roof, it was prudent to have
these beams repaired or replaced. The cost of repairing the damage is nearly the same
cost to replace the beams due to lack of access from the building interior and the need
to support the existing roof during the work. Staff determined that it is more cost
effective over the long term to replace the beams with new units.
Furthermore, the existing roof membrane and asphalt roofing material covering the
Newport Theater Arts Center was installed more than 20 years ago and is approaching
the end of its service life. Several areas showed signs of leaking this past winter. Upon
completion of the structural roof beam replacement work, the contractor will then
replace the entire existing roof with a similar roof system.
Work necessary to complete this contract consists of distributing construction notices to
nearby businesses and residents; removing and disposing of existing roofing and
structural beams; making repairs to existing structural supports; installing new wood
beams, asphalt fiberglass composite roof and TPO flat roof system; providing required
building accessibility improvements; and completing other incidental items in place as
required by the contract documents.
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Newport theater Arts Center Building Improvements - Award of Contract No. 7022-2
June 28, 2016
Page 3
Pursuant to the contract specifications, the Contractor will have 35 consecutive working
days to complete the work and the work is planned for this summer.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project is exempt from the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly. Upon
City Council's approval of this determination, staff will file the necessary Category
Exemption Notice for the project.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A - Location Map
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ATTACHMENT A
NEWPORT THEATER ARTS CENTER
BUILDING IMPROVEMENTS
LOCATION MAP
NOT TO SCALE
V///
PROPERTY LIMITS
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7022-2 . 06/28/16
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