HomeMy WebLinkAbout19 - Newport Heights Sewer Improvements — Award of Contract No. 7028-2 (17S03)Q �EwPpRr
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<,FoP City Council Staff Report
June 28, 2016
Agenda Item No. 19
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Frank Tran, Civil Engineer, ftran@newportbeachca.gov
PHONE: 949-644-3340
TITLE: Newport Heights Sewer Improvements — Award of Contract
No. 7028-2 (17S03)
ABSTRACT:
Staff has received construction bids for the Newport Heights Sewer Improvements
project (Attachment A) and requests City Council approval to award the construction
contract to Mike Prlich and Sons, Inc.
RECOMMENDATIONS:
a) Determine that the action is exempt from the California Environmental Quality Act
(CEQA) pursuant to Class 2 Section 15301(c) (minor alterations of existing public
facilities involving negligible expansion of capacity) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential to
have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 7028-2 to Mike Prlich and Sons, Inc. for the total bid price of
$1,575,377.00, and authorize the Mayor and City Clerk to execute the contract;
d) Establish an amount of $158,000.00 (approximately 10 percent) to cover the cost of
unforeseen work not included in the original contract; and
e) Approve Budget Amendment No. 16BA-044 appropriating $612,100.00 from the
Wastewater Capital unappropriated fund balance to Account No. 71201-980000-
17S03 (Sewer Main Lining and Repairs project).
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Newport Heights Sewer Improvements — Award of Contract No. 7028-2
June 28, 2016
Page 2
FUNDING REQUIREMENTS:
Upon approval of the Budget Amendment (Attachment B), sufficient funding is available
in the FY 2016-17 Capital Improvement Program budget for the award of this contract.
The following fund will be expensed:
Account Description
Wastewater Enterprise
Proposed uses are as follows:
VPnrinr
Mike Prlich and Sons, Inc.
Mike Prlich and Sons, Inc.
GMU Geotechnical, Inc.
Various
DISCUSSION:
Account Number
71201-980000-17S03
Tota 1:
Purpose
Construction Contract
Construction Contingency
Geotechnical Services
Printing & Incidentals
Total:
Amount
$ 1,760,000.00
$ 1,760,000.00
Amount
$ 1,575,377.00
$ 158,000.00
$ 25,400.00
$ 1,223.00
$ 1,760,000.00
At 10 a.m. on June 8, 2016, the City Clerk opened and read the following electronic bids
for this project:
BIDDER
Low Mike Prlich and Sons, Inc.
2 MNR Construction Inc.
3 Mike Bubalo Construction Co., Inc.
4 Colich & Sons L.P.
5 Lonerock, Inc.
6 Charles King Co.
7 GRFCO, Inc.
8 Paulus Engineering, Inc.
TOTAL BID AMOUNT
$1,575,377.00
$1,665,370.00
$1,978,650.00
$2,529,934.00
$3,092,495.00
$3,191,162.00
$3,482,771.00
$3,599,428.00
The existing asphalt alleys in the Newport Heights community were constructed in the
1940's and are near the end of their useful lives (Attachment B). As typically done for
any streets or alleys that are planned for reconstruction or resurfacing, staff first
researches and verifies the condition of the water and sewer systems (as well as
notifies the franchised utilities such as So Cal Gas, SCE, etc.) within said street or
alleys to see if any utility work is needed to be performed prior to the street
reconstruction or resurfacing work.
In reviewing the Wastewater Master Plan and latest video inspection records of the
sewer system, staff identified areas of the sewer system and laterals that are now
coming up for replacement due to their age and condition. This project will address
these sewer mainline repairs and lateral improvements prior to the upcoming alley
pavement reconstruction planned for this area. The sewer project involves removing
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Newport Heights Sewer Improvements — Award of Contract No. 7028-2
June 28, 2016
Page 3
and reconstructing sewer laterals, adding sewer cleanouts, repairing the sewer main at
two locations in Newport Heights, and other incidental items of work necessary to
complete the work in place.
The low bid amount is 5 percent above the engineer's estimate of $1,500,000.00 and is
within an acceptable range. The low bidder, Mike Prlich and Sons, Inc., possesses a
California State Contractors License Classification "A" as required by the project
specifications. A check of the contractor's references indicates satisfactory completion
of similar projects for the City of Newport Beach and other public agencies.
Pursuant to the contract specifications, the Contractor will have 80 working days to
complete the work. Work is expected to begin mid -summer, to be completed later this
fall. Extensive and ongoing community coordination will be required during the
construction in order to accommodate private access to existing homes that back to the
affected alleys.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project is exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c) (minor alterations of
existing public facilities involving negligible expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment. Upon City Council's approval of
this determination, staff will file the necessary Category Exemption Notice for the
project.
ki 15910 [s] 164lei
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Budget Amendment
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NEWPORT HEIGHTS SEWER IMPROVEMENTS
CITY OF NEWPORT BEACH
LOCATION MAP
PUBLIC WORKS DEPARTMENT
C-7028-2
06/28/16
19-4
ATTACHMENT B City of Newport Beach
BUDGET AMENDMENT
2015-16
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
NO. BA- 16BA-044
AMOUNT:1 $612,100.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the Newport Heights Sewer Improvements project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund
712
REVENUE EST (MATES
Prg
ONect Description
300000 Sewer Capital Fund - Fund Balance
EXPENDITURE APPROPRIATIONS
Org Number
Object Number
Project Number
Project String
Signed: k1l
Signed:
Signed:
Obpecf Description
Description
71201 Sewer Capital Fund - CIP
980000 Capital Improvement Project
17503 Sewer Main Lining and Repairs Project
F_-17S03-L)NASSIGNED-712-UNASSIGNED
Financial Approval: Finance Directo
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$612,100.00 *
* Automatic
$612,100.00
Date
Date
Date