HomeMy WebLinkAbout07-14-2016 - City Arts Commission Agenda PacketCITY OF NEWPORT BEACH
CITY ARTS COMMISSION AGENDA
Friends Meeting Room, Central Library
1000 Avocado Avenue, Newport Beach, CA 92660
Thursday, July 14, 2016 - 5:00 PM
City Arts Commission Members:
Arlene Greer, Chair
Lynn Selich, Vice Chair
Caroline Logan, Secretary
Judy Chang, Commissioner
Michelle Bendetti, Commissioner
Michael Kerr, Commissioner
Jennifer Van Bergh, Commissioner
Staff Members:
Tim Hetherton, Library Services Director
Francine Jacome, Administrative Support Technician
The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the City
Arts Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be
allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter
jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3)
minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate
you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior to
the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or
thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.ELECTION OF OFFICERS
The City Arts Commission shall nominate and elect Commissioners to serve as
Chair, Vice Chair and Secretary for FY 2016/2017.
IV.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the City Arts Commission. If the
optional sign-in card has been completed, it should be placed in the tray provided at the Staff
table.
The City Arts Commission of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The City Arts Commission has
the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
July 14, 2016
Page 2
City Arts Commission Meeting
V.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on
agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
VI.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. City Arts Commissioners have received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the City Arts Commission votes on the motion
unless members of the City Arts Commission request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Approval of Minutes of the May 12, 2016 and June 9, 2016, City Arts Commission
Meetings
07-14-2016 - City Arts Commission - 01 Draft Minutes 05-12-2016.pdf
07-14-2016 - City Arts Commission - 02 Draft Minutes 06-09-2016.pdf
B.Consent Calendar Items
Financial Report1.
Review of financial information.
07-14-2016 - City Arts Commission - 03 Financial Report.pdf
Cultural Arts Activities2.
Monthly review of cultural arts activities from the Library Administrative Office for
upcoming Library and City arts events and services.
07-14-2016 - City Arts Commission - 04 Cultural Arts Activities for June 2016.pdf
VII.CURRENT BUSINESS
A.Items for Review and Possible Action
Committee Appointments3.
The City Arts Commission Chair will appoint Ad Hoc Sub Committees of one or
more members for such specific purpose as the business of the Commission may
require from time to time.
July 14, 2016
Page 3
City Arts Commission Meeting
Sculpture Exhibition in Civic Center Park - Phases III and IV4.
Staff requests that the City Arts Commission review a proposal for Phases III and
IV of the Sculpture Exhibition in Civic Center Park for submission to City Council
for approval.
07-14-2016 - City Arts Commission - 05 Staff Report Sculpture Exhibition in
Civic Center Park - Phases III and IV.pdf
Acceptance of Sculpture Sunset Years Into the City Art Inventory5.
The Fine Arts Ad Hoc Subcommittee requests that the City Arts Commission
review the sculpture and proposed site for Sunset Years by sculptors Miriam
Baker and Rhonda Jones and recommend that City Council accept it into the City
Art inventory.
07-14-2016 - City Arts Commission - 06 Staff Report Acceptance of Sculpture
Sunset Years Into the City Art Inventory.pdf
07-14-2016 - City Arts Commission - 07 ATTACHMENT A - Images of Sunset
Years Maquette.pdf
07-14-2016 - City Arts Commission - 08 ATTACHMENT B - Proposed Site for
Sunset Years.pdf
07-14-2016 - City Arts Commission - 09 ATTACHMENT C - Council Policy I-9
Art in Public Places.pdf
07-14-2016 - City Arts Commission - 10 ATTACHMENT D - Council Policy I-11
Donation of Art to City of Newport Beach.pdf
City Arts Commission Strategic Planning Session6.
Staff proposes hiring Loren Lillestrand of Lillestrand Leadership Consulting to
facilitate a strategic planning session.
07-14-2016 - City Arts Commission - 11 Staff Report City Arts Commission
Strategic Planning Session.pdf
July 14, 2016
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City Arts Commission Meeting
Cultural Arts Grants 2016-177.
The sum of $40,000 (Cultural and Arts, City Grants Account #4002-8254) is
provided annually for specific arts programming or projects as approved by the
City Council. The City Arts Commission has the responsibility to review all
programs and requests for support from arts groups and make recommendations
or funding to the City Council for final approval. For Fiscal Year 2016/17, staff
recommends that the City Arts Commission distribute the entire amount of
$40,000 to arts organizations, with the encouragement that the arts programming
take place in City facilities.
07-14-2016 - City Arts Commission - 12 Staff Report Cultural Arts Grants
2016-17.pdf
07-14-2016 - City Arts Commission - 13 ATTACHMENT A - Cultural Arts Grant
Application Instructions.pdf
07-14-2016 - City Arts Commission - 14 ATTACHMENT B - 2016-17 Cultural
Arts Grant Application.pdf
07-14-2016 - City Arts Commission - 15 ATTACHMENT C - Cultural Arts Grant
Project Completion Report.pdf
B.Monthly Reports
Fine Arts Ad Hoc Subcommittee8.
Chair Arlene Greer (Chair), Secretary Caroline Logan, Commissioner Judy
Chang.
Newport Beach Sculpture Garden Ad Hoc Subcommittee9.
Chair Arlene Greer (Chair), Vice Chair Lynn Selich.
Master Plan for Arts and Culture Steering Committee10.
Chair Arlene Greer (Chair), Secretary Caroline Logan.
Communications/Publicity/Marketing Ad Hoc Subcommittee11.
Vice Chair Lynn Selich, Commissioner Judy Chang.
Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee12.
Chair Arlene Greer (Chair), Vice Chair Lynn Selich.
Cultural Arts Collaborations Ad Hoc Subcommittee13.
Vice Chair Lynn Selich (Chair), Commissioner Judy Chang, Commissioner
Michael Kerr.
VIII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
July 14, 2016
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City Arts Commission Meeting
IX.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited and non-agenda items generally considered to be within the
subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three
(3) minutes. Before speaking, we invite, but do not require, you to state your name for the
record. The City Arts Commission has the discretion to extend or shorten the speakers’ time
limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all
speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
X.ADJOURNMENT
DRAFT
Newport Beach City Arts Commission Regular Meeting Minutes Thursday, May 12, 2016 Regular Meeting – 5:00 PM
Friends Meeting Room, Central Library 1000 Avocado Ave. Newport Beach, CA 92660
I. CALL TO ORDER – 5:03 PM
II. ROLL CALL
Commissioners Present: Arlene Greer, Chair
Lynn Selich, Vice Chair
Caroline Logan Judy Chang
Rita Goldberg
Michael Kerr Robert Smith
Staff Present: Tim Hetherton, Library Services Director
Francine Jacome, Administrative Support Technician
III. NOTICE TO THE PUBLIC
IV. PUBLIC COMMENTS
Richard Stein, of Arts OC, reminded the committee that the first round of sculptures is being de-installed in August and plans are underway to ensure that the operation progress
smoothly.
Mr. Magrutsche requested clarification as to when public comments are held.
Chair Greer confirmed that public comments are held after each item and also after each
report.
V. CONSENT CALENDAR Motion made by Secretary Logan, seconded by Commissioner Smith, and carried (7-0-0-0) to approve the City Arts Commission Consent Calendar.
AYES: Goldberg, Kerr, Chang, Logan, Smith, Selich, Greer NOES: None
ABSTENTIONS: None
ABSENT: None
Newport Beach City Arts Commission Regular Meeting Minutes May 12, 2016
Page 2
Motion made by Commissioner Smith, seconded by Secretary Logan, and carried (7-0-0-0)
to approve the April 14, 2016 City Arts Commission Meeting minutes, as amended.
AYES: Goldberg, Kerr, Chang, Logan, Smith, Selich, Greer
NOES: None ABSTENTIONS: None
ABSENT: None
Consent Calendar Items
1. Financial Report - Review of financial information
2. Cultural Arts Activities - Monthly review of cultural arts activities from the Library
Administrative Office for upcoming Library and City arts events and services.
PUBLIC COMMENTS: None VI. CURRENT BUSINESS
Items for review and Possible Action
3. Proposal for Newport Beach Chalk Art Fest - Staff recommends that the City Arts
Commission approve a list of funding opportunities for submission to the Newport
Beach Arts Foundation.
Tim Hetherton, Library Services Director, reported that staff received a proposal from a
group of businesses and residents of the Balboa Village to partner with City Arts
Commission for the Newport Beach Chalk Art Fest to occur the weekend of October 15 and
16, 2016. The event would include food and music, as well as children’s activities. The event
set up would be on Saturday and the actual event activities, on Sunday. The group is
proposing for City of Newport Beach Arts Commission to fund $25,000 towards the event,
which is to be expensed from the Balboa Performing Arts Theater fund. Although the event
is held the same weekend as the Newport Beach Arts Foundation’s Art in the Park, staff
believes the two events will complement each other, creating an arts weekend. Those
involved with organizing the festival are experienced with this event. It also shows support of
the artists as they would be paid an honorarium. It also satisfies a goal of the Master Plan
for Arts and Culture, in that it is enlivening a neighborhood and could become a signature
event on the Peninsula. Staff is recommending for the City Arts Commission to approve the
request and seek City Council’s approval to enter into agreement with the Balboa Village
group.
COMMISSION AND STAFF COMMENTS:
Discussion ensued regarding the funding the request, the lack of information provided in the
proposal in order for the Commission to adequately approach City Council for approval to
commence with the project and the promoting efforts that are in place to communicate to the
public regarding the event.
Newport Beach City Arts Commission Regular Meeting Minutes May 12, 2016
Page 3
In response to Commissioner’s comment regarding how the event will be marketed and
whether portions of the $25,000 being requested will be geared towards marketing efforts,
Library Director Hetherton replied by stating that a detailed list of how funds are going to be
distributed will be forwarded to City Council and the City Arts Commission. Staff also stated
that banners will be placed throughout the city as well as advertisements in the Library email
newsletter, the Library website, and a press release promoting the event.
Further discussions ensued regarding the date of the festival, which coincides with the Art in
the Park event that is occurring the same weekend. Commissioners also discussed the
funding of the project. In response to numerous comments regarding the timeframe and the
overall expenses associated with the event, staff explained that the festival will be held on
Sunday, October 16, while the Art in the Park event is being held on Saturday, October 15,
2016. Staff also explained that the overall expense of the project is $36,750 to which the
group is requesting for the City to fund $25,000 out of the total expense, with the rest of the
money to be raised via donations received from individuals and businesses.
In conclusion, members of the Commission are concerned that without a full budget
pertaining to the program expenses, and the donors who will contribute financially to the
event, City Council will not approve this project. Members of the Commission proposed that
staff table further discussion on this event until the next City Arts Commission meeting in
order to cast a vote.
PUBLIC COMMENTS:
Chair Greer opened public comments.
Former City Arts Commissioner Michael Magrutsche questioned if the organizer is the same
that was involved with last year’s painting in the street event, to which it was confirmed that
the people involved with this year’s Chalk Art Fest are the same people that were involved
and conducted last year’s La Strada dell'Arte event.
Newport Beach resident Jim Mosher stated that he believes the commissioners are raising
some valid concerns. Mr. Mosher also stated that it seemed that Balboa Village is
becoming increasingly dependent on tax payer’s funds in everything that they do and
advised the commission to look into whether any of the merchants in Balboa Village are
helping fund their events.
Mr. Stein stated that government agencies carry a 50/50 match requirements for grant
funding, which do not have to be in the form of cash, but has to be a dollar for dollar match,
and advised the commission look into putting together a similar policy.
Newport Beach resident Susan Kramer suggested the children’s event be held at the
Catholic Church down the street as it will keep them away from the flow of traffic. Mrs.
Kramer also stated that drawing on the sidewalks with chalk is against the law and asked
who will be providing the chalks and materials for the children’s area.
In response to Mrs. Kramer’s comments and Chair Greer’s prompts to Janis Dinwiddie,
event organizer, Ms. Dinwiddie stated there will be an area designated for the children. The
Newport Beach City Arts Commission Regular Meeting Minutes May 12, 2016
Page 4
children will be provided with the chalk, which the children will be able to keep afterwards,
and there will be a $5.00 fee for the square. Ms. Dinwiddie also pointed out that there are
other chalk art festivals being conducted throughout the region at the same time this event is
being held and any delay in announcing this event can create a conflict in terms of artist’s
attendance.
In response to commissioner’s question regarding whether or not the event will proceed if it
rains, Ms. Dinwiddie responded by stating that the event is a rain or shine event and
canopies will be installed in the event it rains. Ms. Dinwiddie stated that the issue will be
with ground water as far as the art work is concerned, but will be looking into evaluating
what could be done to cover any art work. Commissioner requested to have the rain issued
addressed as part of the planning process.
In response to commissioner’s concerns regarding the effect delaying the approval process
will have on the chalk artists being reserved for the event, Ms. Dinwiddie stated that the
hope is to have the event be announced at the end of the month in order to start reserving
chalk artists for the event. Ms. Dinwiddie concluded by stating that until a commitment is
made with the artists, there is nothing holding them from committing to something else.
Chair Greer closed public comments.
Discussion ensued as how to best modify the proposal to satisfy the time requirements of the Chalk event organizers.
Commissioner Kerr suggested approving the proposal with the understanding that 30% of the funding for the event come from private sources, suggesting that the $25,000 that is
being requested from the Balboa Performing Arts Theater Foundation funds represents 70%
of the total event budget of $36,750.
Motion made by Commissioner Kerr, seconded by Commissioner Goldberg and carried (5-
2-0-0) to advise City Council to approve $25,000 allocation for the Chalk Art Fest from the
Balboa Performing Arts Theatre fund with the with the understanding the event will become
more self-funding before they request support in the future.
AYES: Goldberg, Chang, Kerr, Logan, Greer NOES: Selich, Smith
ABSTENTIONS: None
ABSENT: None
4. Master Plan for Arts and Culture - Staff recommends that the City Arts Commission
submit the draft Master Plan for Arts and Culture for City Council approval.
Chair Greer read the background of the plan to the commission as well as distributed the
document to both the public and commission for discussion. Chair Greer requested for the
commission to adopt the document being presented, in order to submit the drafted to the City Council for approval.
Commissioner Chang departs at 6:17 PM
Newport Beach City Arts Commission Regular Meeting Minutes May 12, 2016
Page 5
PUBLIC COMMENTS:
Chair Greer opened public comments.
Mr. Magrutsche requested further clarification regarding the contents of the document.
Chair Greer explained that the document contained the goals and objectives drafted by City
Council sent to the commission for feedback and directions.
Mr. Mosher stated that he is unsure as to what is being discussed tonight as the report
states that the discussion is supposed to be a study session and no action is needed for
study sessions. Mr. Mosher further stated that there is a master plan in place that was
never approved and doesn’t see any documents being presented at tonight’s meeting that
can be reviewed, adopted and approved. Mr. Mosher concluded by stating that the
commission is asking for a seal of approval on something that is vague.
Chair Greer responded to Mr. Mosher’s comments by stating that the commission is
following the direction of City Council, which is to consider the drafted plan and identify the goals and objectives for arts and cultural recommendations as well as develop a Vision and Mission plan previously discussed at ad-hoc committee and now presently being discussed.
Chair Greer closed public comments. COMMISSION AND STAFF COMMENTS:
Discussion ensued regarding the request being asked by the commission from City Council.
Members of the commission are reluctant to provide directions to City Council without
having adequate time to review the document and conduct a study session as to what the city’s mission and vision should be.
Commissioner Smith stated that the plan is a robust plan, but is unsure how the plan should
be implemented.
Commissioner Goldberg stated that the document is a great start for the vision Newport
Beach needs to have. Ms. Goldberg also stated that art and culture in any city redefines the
city; and by putting on paper a commitment to art that the City Council will sign off on is a
long time in coming.
Vice Chair Selich stated that she feels it’s a fine document at this juncture. Since she has
been on the Commission, Vice Chair Selich has repeatedly requested that the Commission
come up with a 1-3-5 year plan that is a lot more detailed. For whatever reason, that hasn’t
happened. That would be the way she would like to see it done, but where the Commission
is at today, they do need to continue to move things forward.
Chair Greer responded to Vice Chair Selich’s comment by stating that the commission is
doing what has been asked by City Council, which is to get back to them with goals and
objectives and to focus on ways to expand on private supports (Item #3), which was covered
in the previous weeks’ study session.
Newport Beach City Arts Commission Regular Meeting Minutes May 12, 2016
Page 6
Further discussion ensued as to how to proceed with the City Council’s requests. Chair
Greer and commission members agreed to conduct an “idea” session that would include the
community and city council members.
Library Director Hetherton to follow up with date and time of the session. Discussion is
tabled until further notice.
Commissioner Kerr departs at 6:44 pm.
Monthly Reports
5. Fine Arts Ad Hoc Subcommittee - Chair Arlene Greer (Chair), Secretary Caroline
Logan, Commissioner Judy Chang
Chair Greer reported that reception provided for Eva Malhotra was very successful. Chair
Greer also reported that the Newport Beach Art Exhibition is scheduled for Saturday, June
18, with UCI Professor Joe Lewis to serve as juror. Chair Greer stated that the goal is to
have 150 artists in attendance, but currently have 70 artists confirmed. Ms. Greer
concluded that the event is an opportunity for everyone to enjoy the exhibition and meet
local artists. The exhibition is scheduled for Saturday afternoon from 1:00 – 6:00 pm. Chair
Greer concluded by stating that every commissioner, and foundation members too, should
be engaged that day and volunteers are needed for the event. It is expected to have a
turnout of approximately 2000 people as had last year.
PUBLIC COMMENTS:
Chair opened public comments.
Mr. Magrutsche stated that his artist friends cannot afford the $40 application fee and
requested that moving forward, the price to be lowered to $20 per artist. Chair Greer
responded by stating that the hope is to have enough public and private collaboration in
order to raise sufficient funds where there won’t be a fee for future events. However, at
present time, a fee is necessary to defray event costs.
Chair closed public comments.
6. Newport Beach Sculpture Garden Ad Hoc Subcommittee - Chair Arlene Greer (Chair), Commissioner Robert Smith (co-Chair), Vice Chair Lynn Selich.
Chair Greer reported that the Patricia Vader Sunflower repair is in process and the sculpture
is on hold until funding is determined.
PUBLIC COMMENTS: None
7. Arts Master Plan Steering Committee - Chair Arlene Greer (Chair), Secretary Caroline
Logan, Commissioner Goldberg.
Chair Greer reported that meeting will be held to discuss the city’s vision and return to
discuss goals and objectives to bring back to City Council for approval.
Newport Beach City Arts Commission Regular Meeting Minutes May 12, 2016
Page 7
8. Communications/Publicity/Marketing Ad Hoc Subcommittee - Commissioner Rita
Goldberg (Chair), Vice Chair Lynn Selich, Commissioner Judy Chang.
Nothing to report
9. Civic Center Art Placement Ad Hoc Subcommittee - Secretary Caroline Logan
(Chair), Commissioner Rita Goldberg.
Nothing to report.
10. Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee- Chair Arlene Greer (Chair), Vice Chair Lynn Selich, Commissioner Robert Smith.
Commissioner Smith reported that there was a meeting scheduled to discuss the next phase
for Sphere 112, however the meeting was cancelled and no re-reschedule date has been
confirmed. Library Director Hetherton stated that the next meeting date is scheduled for the
first Monday in June.
Mr. Smith reported that Newport Beach Arts Foundation President Carmen Smith conducted
a tour of the Sculpture Garden to 12 newcomers to Newport Beach. Mr. Smith stated that
the tour was very pleasant and a lot of good questions were asked regarding the pieces.
Additionally, Mr. Smith reported that at the moment, only two high schools from the Newport
Beach school district have scheduled to tour the garden in June.
Mr. Smith reported that there will be a lecture conducted by Dr. Lila Crispin, member of the
foundation and a very knowledgeable arts educator, on May 19, at the Newport Beach
Public Library, in the Friends Meeting Room, at 7:00 PM. Mr. Smith encourages the
commission to attend.
Lastly, Mr. Smith reported that there are 43 artists signed up for the Art in the Park event
and reminders are being sent to artists that have participated in prior art exhibition events to
attend.
PUBLIC COMMENTS:
Chair Greer opened public comments.
Mr. Mosher requested clarification as to whether or not anything is being done to repair the
first round of sculptures that are deteriorated. In response to Mr. Mosher’s question, Library
Director Hetherton stated that conversation was held with artist Gerardo Hacer to repair the
Cub Triptych sculpture. Library Director Hetherton also stated that a conversation was held
with Patricia Vader regarding the repair of the Sunflower sculpture and was told that the fee
to repair the statue is approximately $3300. It was agreed that the best avenue to take
would be to de-install the piece in August.
Chair Greer closed public comments.
Newport Beach City Arts Commission Regular Meeting Minutes May 12, 2016
Page 8
11. Performing Arts Ad Hoc Subcommittee - Chair Arlene Greer (co-Chair),
Commissioner Rita Goldberg (co-Chair), Vice Chair Lynn Selich.
Chair Greer reported that the Archie’s Ice-Cream food truck and TK Burgers have agreed to
provide food truck services during the summer Concerts on the Green series.
12. Cultural Arts Collaborations Ad Hoc Subcommittee - Vice Chair Lynn Selich (Chair),
Commissioner Judy Chang, Commissioner Michael Kerr.
Nothing to report.
Discussion ensued regarding combining a couple of the Ad Hoc sub committees into one
committee. It was suggested by Library Director Hetherton to wait until next month’s meeting
before making any changes to the sub-committees.
PUBLIC COMMENTS:
Chair Greer opened public comments.
Mr. Mosher reminded the commission that there will be two new commissioners that should
be involved in the special meeting regarding the arts master plan. Mr. Mosher suggested for
the commission to find out how the City budget works in order to be aware of what is
involved when the budget is being implemented.
Mr. Stein reminded the commission that they are the consultants for the sculpture
exhibitions and is very disappointed that no one approached him regarding problems with
the sculptures, including the problems with the Patricia Vader sculpture. Mr. Stein stated
that his team is very invested in the success of the sculptures and follow-up advice to be
done regarding the existing exhibitions would be done at no cost to the city. Chair Greer
responded by saying that the commission was under the impression that there would be
cost involved for any consultation. Mr. Stein concluded by saying that any problems or
questions the commission has, they shouldn’t hesitate to contact him.
Chair Greer closed public comments.
VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
Chair Greer suggested adding chalk art, Pacific Symphony, and the arts master plan to the
agenda. Library Director Hetherton suggested adding the proposed the City Arts Commission review the installation of the Miriam Baker sculpture on the end of Marine
Avenue on Balboa Island. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS - None
IX. ADJOURNMENT – 7:15 PM
DRAFT
Newport Beach City Arts Commission Regular Meeting Minutes Thursday, June 9, 2016
Study Session – 4:00 PM / Regular Meeting – 5:00 PM Friends Meeting Room, Central Library
1000 Avocado Ave.
Newport Beach, CA 92660
I. CALL TO ORDER – 4:10 PM
II. ROLL CALL
Commissioners Present: Arlene Greer, Chair
Lynn Selich, Vice Chair Caroline Logan
Judy Chang Robert Smith – Arrived at 5:00 PM
Commissioners Absent Rita Goldberg
Michael Kerr Staff Present: Tim Hetherton, Library Services Director
Francine Jacome, Administrative Support Technician
III. NOTICE TO THE PUBLIC
IV. STUDY SESSION BUSINESS
1. Master Plan for Arts and Culture
The City Arts Commission will hold a public discussion in order to formulate a vision statement for the
draft Master Plan for Arts and Culture.
Chair Greer presented the Vision Statement. Chair Greer reported that the ad-hoc
committee met with consultant Vincent Kitch to review the Master Plan for Arts and Culture
and based on ideas discussed regarding the Commission’s goals and objectives, a vision
statement was drafted for the Newport Beach City Arts Commission.
V. PUBLIC COMMENT
Mr. Michael Magrutsche, former Commissioner, stated that a vision statement is a short
statement that is meant to convey something tangible and what was presented is not a
vision statement, but rather the qualities of one.
Chair Greer replied that the rest of the vision statement defines attainable plans, such as the
sculpture garden, concerts, exhibits, and many of the other arts programs that exist.
Newport Beach City Arts Commission Regular Meeting Minutes June 9, 2016
Page 2
Mr. Jim Mosher stated that the process seemed to be going backwards where it seems as if
the Commission is trying to define the vision prior to writing the plan. Mr. Mosher further
stated that he is disappointed that Commissioner Kerr is not in attendance as it was his idea
to hold the Study Session.
Library Director Hetherton commented that Mr. Kitch was contracted based on his
experience of drafting up mission and vision statements for larger cities, which is why the
Commission now has a vision statement and master plan for arts and culture that is similar
to other city's plans. Director Hetherton continued by stating that there are some unique
elements to Newport Beach in the plan, but believes that some of the items defined in the
master plan can also be found in other city's master plans. Per Director Hetherton, a large
element of the master plan worked on by the sub-committee was to create opportunities so
that ordinary citizens would not only be exposed to cultural experiences, but could
participate in them. Mr. Kitch was brought in to work on tying it all together to create a vision
statement.
Mr. Mosher stated he would have liked to see a vision statement with items listed that the
public would never have thought of; something unique to the City Arts Commission,
something that is not currently being done or achieved by other cities. Additionally, we need
to be concrete in the vision statement, not just generalities, but a vision that could be
realized in 5 years, 10 years, or longer. Lastly, the vision needs to be achievable
Chair Greer stated that there are certain aspects of arts and culture that are unique and now
part of the city’s history, such as the sculpture garden, that define the city culturally. She
further stated that it is important to have a venue where arts and culture can reflect the value
of the community. Chair Greer concluded by stating that these venues can be spread out
through the seven districts as each of them is unique and that uniqueness can be shared
with residents and visitors.
Vice Chair Selich commented that the drafted plan is a generalization of what is already in
the Master Plan for Arts and Culture. Ms. Selich would like to see a plan that addresses the
needs, wishes and the future of the arts and programing in Newport Beach; an overview of
how Arts and Culture can serve each of the seven areas of the city in very specific ways,
with strategic and financial alliances with local institutions. Vice Chair Selich believes that
implementing a one, three, and five-year plan, with an associated budget in order to figure
what the Commission can afford, is the procedure to follow.
Mr. Magrutsche further expanded on his previous comments by stating that there needs to
be a singular item that depicts what the Commission is focusing on that is agreeable by
everyone. There needs to be one vision in place; a commitment to something that is unique
to Newport Beach.
Commissioner Logan believes that all the commissioners should be involved in this process
due to its importance as opposed to only the ad-hoc sub-committee. Ms. Logan believes
that another session should be held that includes the entire commission due to the fact that
Newport Beach City Arts Commission Regular Meeting Minutes June 9, 2016
Page 3
everyone has wonderful, unique and special things to add. She further stated that the
Commission is still in the brainstorming phase and has not reached its peak of excitement
and possibilities. She believes more than only one hour is needed to discuss this topic.
Chair Greer replied by stating that was the idea of today’s meeting and it’s unfortunate that
not everyone is here to attend, but the process needs to be moved along. Ms. Greer further
stated that at the last regular meeting, it was determined that this subject would be
discussed at this current meeting, which is currently happening. Chair Greer stressed that
continuing discussing of this topic can’t no longer delay the regularly scheduled meetings
and objectives as there are other priorities that need to be established in order to move
forward. The whole plan needs to be moved forward so the priorities can be moved forward
behind it as well.
Vice Chair Selich asked if the recommendation is for staff to bring this to Council.
Director Hetherton replied by stating that if the Commission adopted the vision and
statement and is happy with what’s been drafted, then it can go to Council. Director
Hetherton further stated that his plan is to get the funding proposal fleshed out prior to
presenting the master plan to Council. He doesn’t believe it’s a good idea to create a
budget before the availability of the funds is determined. Vice Chair Selich replied that
there’s no budget or line items attached and would not send anything to council that is not
very specific.
Chair Greer expressed her concerns of not being able to finalize an updated draft of the
Master Plan for Arts and Culture and define a vision if the Commission continues to move in
this direction. Chair Greer stated that she was under the impression all of the
commissioners were coming to the session prepared with their vision, view the draft
prepared by the consultant and then bring everyone’s ideas together to come up with a plan.
Vice Chair Selich believes that plan includes the budget. Chair Greer stated that it’s never
been part of the master plan, to have a budget associated with it.
Director Hetherton clarified that traditionally the Commission was given a budget by Council.
In the last proposal brought to City Council it was suggested there might be other funding
sources that could be used for arts. Council asked the Commission to come back with a
fleshed out proposal that provides details on what they wish to accomplish. Chair Greer
replied that the purpose of today’s meeting was to discuss the goals and objectives and
combine them into a proposal to be sent to the City Council.
Commissioner Chang commented that the Commission can only do certain steps at a time
as a city. The Commission has to have an idea and have it flushed out enough so that
people can get engaged with it.
Further discussed ensued regarding the development of the Master Plan for Arts and
Culture and the finalization of the vision statement. A retreat will be scheduled for July for
further discussion.
Newport Beach City Arts Commission Regular Meeting Minutes June 9, 2016
Page 4
Study Session Business was adjourned at 5:10 PM.
VI. RECESS – 5:10
VII. RECONVENE AT 5:20 PM FOR REGULAR MEETING
Commissioner Smith arrives at 5:00 PM
VIII. ROLL CALL Commissioners Kerr and Goldberg are absent
IX. NOTICE TO THE PUBLIC
X. PUBLIC COMMENTS
Chair Greer informed the public that Item XII.A.5 has been postponed to a future meeting.
Chair Greer opened public comments.
Mr. Fritz Smith, Balboa Island resident, stated that the residents were not consulted about
the site for the installation of the Sunset Years sculpture and only learned of it upon it being
published in the paper. Mr. Smith is concerned about the lack of privacy the residents of the
area will have if the sculpture is installed at the proposed site. It will create an influx of
people gathering there. Additionally they are losing parking spaces because of the
placement of the sculpture. He would like Commission to consider other options for the
sculpture.
Mr. Tom O’Brian, Balboa Island resident, stated that he was blindsided by the whole
concept and asked if the Commission is concerned with the site or the art piece itself. Chair
Greer replied by stating that normally the application comes to the City Arts Commission for
consideration. Ms. Greer further explained that the process is to have a site included and
that wasn’t the case with this particular art. No recommendation can be made without
having the site. Mr. O’Brian objects to the site, and is concerned the art piece will block the
view to the bay front.
Mr. Jim Mosher, Newport Beach resident, thinks it's premature to be accepting the sculpture
permanently as it is not known how it will fit with the Master Plan for Arts and Culture or
whether there will be a plan approved by City Council.
Ms. Susan Cramer, Newport Beach resident, stated that she read the vision statement and
likes the definition of art that was included in the statement.
Chair Greer closed public comments.
Newport Beach City Arts Commission Regular Meeting Minutes June 9, 2016
Page 5
XI. CONSENT CALENDAR Approval of Minutes of the May 12, 2016, City Arts Commission Meeting
Approval of the minutes pending review of the May 12, 2016 audio.
Chair Greer requested change to the following;
• Page 7, public comments, paragraph 3, sentence 1. This was pursuing grant funding not
looking into putting a similar policy here in the city. It was ensuring the Commission is
aware that there was grant funding available for these types of projects.
• Page 7, public comments, paragraph 5, sentence 1. “In response to Mrs. Cramer's
comments and Chair Greer's response to …” because I asked she be included in the
discussion.
Commissioner Logan and Vice Chair Selich requested change to the following:
• Page 9, third statement from the bottom, disputing the wording of the statement made by
Vice Chair Selich that reads “…. document being reviewed would suffice for a detailed 3
to 5 year plan.” Vice Chair Selich doesn’t remember exact wording, but thinks she said it
“would not suffice”. Staff reviewed the May 12 City Arts Commission Meeting audio
recording and transcribed Vice Chair Selich’s comment verbatim: “I think it’s a fine
document at this juncture. Since I’ve been on the Commission I’ve repeatedly requested
that we come up with a 1-3-5 year plan that is a lot more detailed. For whatever reason
that hasn’t happened. That would be the way I would like to see it done, but where we’re
at today we do need to continue to move things forward.” The minutes of the May 12
meeting have been altered to reflect Vice Chair’s Selich’s statement.
Consent Calendar Items
1. Financial Report - Review of financial information
2. Cultural Arts Activities - Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services.
Motion made by Chair Greer, seconded by Commissioner Logan, and carried (4-0-1-2) to approve the City Arts Commission Consent Calendar.
AYES: Chang, Logan, Smith, Selich, Greer NOES: None
ABSTENTIONS: Selich
ABSENT: Goldberg, Kerr
XII. CURRENT BUSINESS Items for review and Possible Action
Newport Beach City Arts Commission Regular Meeting Minutes June 9, 2016
Page 6
3. Master Plan for Arts and Culture - The Master Plan for Arts and Culture Ad Hoc
Subcommittee requests that the City Arts Commission add a vision statement to the
draft Master Plan for Arts and Culture and recommends the draft for City Council
approval – Postponed until July’s meeting.
Chair Greer asked if there’s an urgency with the Master Plan for Arts and Culture that the
Commission is not aware of that requires the retreat to be scheduled before the July meeting.
Mr. Hetherton responded that he always felt that funds need to be sorted out before the
Master Plan. The Master Plan will not be reviewed by Council for a few meetings, so there is
no urgency to have the retreat before July. It will be scheduled after the new commissioners
are appointed.
Mr. Mosher stated that he is still unclear as to what the goals and objectives are. It may help
with the retreat if people understand what the plan is for the goals and objectives and how
they will be integrated. He stated that it would be helpful if it is made clear in the vision
statement whether the goal for the future is to increase the centralization of the art or
decentralize it. Chair Greer responded by saying that the intent of the ad-hoc is to not have
art centralized but to have art extended throughout the city.
Mr. Magrutsche advised that the essence of the retreat should be where the Commission is
going instead of what the Commission is going to do. When we talk about vision always list
where we’re going to go and how it is connected to Newport Beach in the future.
4. Acceptance of Sculpture Sunset Years into the City Art Inventory - The Fine Arts
Ad Hoc Subcommittee requests that the City Arts Commission recommend Sunset
Years by sculptors Miriam Baker and Rhonda Jones to City Council for acceptance into
the City Art inventory.- Tabled until the after the retreat.
PUBLIC COMMENTS - None
COMMISSION AND STAFF COMMENTS - None
Monthly Reports
5. Fine Arts Ad Hoc Subcommittee - Chair Arlene Greer (Chair), Secretary Caroline Logan, Commissioner Judy Chang
Chair Greer reported that the 52nd annual Newport Beach Art Exhibition is scheduled for
Saturday, June 18th from 1 pm until 6 pm. The exhibition is to be held at the Civic Center
Community Room. There are approximately 157 artists and 280 art works to be displayed.
Chair Greer stated that the Commission is looking for additional volunteers to help with the
acceptance of the art and the exhibition itself. Anyone willing to volunteer should contact
library administration for further details. For those interested in touring the sculpture
garden, they can do so using an app on their mobile device. Physical tours of the sculpture
Newport Beach City Arts Commission Regular Meeting Minutes June 9, 2016
Page 7
garden may be available. There will be a special ceremony held at 4:30 PM to present the
first, second and third prize awards to the artists.
6. Newport Beach Sculpture Garden Ad Hoc Subcommittee - Chair Arlene Greer
(Chair), Commissioner Robert Smith (co-Chair), Vice Chair Lynn Selich.
Chair Greer reported that Cub Triptych has been repaired. Patricia Vader’s Sunflower due to
be de-installed in August.
7. Master Plan for Arts and Culture Steering Committee - Chair Arlene Greer (Chair),
Secretary Caroline Logan, Commissioner Goldberg.
Item tabled until the committee is able to meet.
8. Cultural Art Grants Ad Hoc Subcommittee - Secretary Caroline Logan (Chair),
Commissioner Rita Goldberg.
Committee will not be reconvening until August or September.
9. Communications/Publicity/Marketing Ad Hoc Subcommittee - Commissioner Rita
Goldberg (Chair), Vice Chair Lynn Selich, Commissioner Judy Chang.
Nothing to report.
10. Civic Center Art Placement Ad Hoc Subcommittee - Secretary Caroline Logan
(Chair), Commissioner Rita Goldberg.
Commissioner Logan reported that this item will go into full swing as soon as it's combined
with the Fine Arts Ad Hoc Subcommittee. The Fine Arts Committee receives all exhibition
applications. By combining both committees, it will be considered as one and it will have
access to all the applications. Also, Director Hetherton has created a form that’s specific to
the exhibits in the Civic Center, which has a slightly different understanding as the ones in
the library.
11. Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee- Chair Arlene Greer
(Chair), Vice Chair Lynn Selich, Commissioner Robert Smith.
Commissioner Smith reported that the Art in the Park event, held annually, is scheduled for
October 15th, 2016. So far, 67 artists have been accepted into the show and fees have been
paid. Mr. Smith reported that he has been visiting other art fairs to see how they operate and
recruited some artists in the process. Supporters are needed for the Newport Beach Arts
Foundation, and to date, have received commitment from a few businesses. Mr. Smith report
that the committee is thinking of offering field trips for the sculptures and so far, two trips
were held, 25 students from each group. Lastly, the Newport Beach Arts Foundation will help
out with the art exhibition. Next meeting for the Newport Beach Arts Foundation is scheduled
for June 21, 2016 in the Board room.
Newport Beach City Arts Commission Regular Meeting Minutes June 9, 2016
Page 8
12. Performing Arts Ad Hoc Subcommittee - Chair Arlene Greer (co-Chair), Commissioner Rita Goldberg (co-Chair), Vice Chair Lynn Selich.
Vice Chair Selich stated that rack card for the Concerts on the Green are available at the
library. She listed the concerts and the dates they have been scheduled. Vice Chair Selich
also reported that they are still awaiting a response from council regarding the Pacific
Symphony Orchestra proposal. Chair Greer reported that in addition to the performing arts
agenda, and Concerts on the Green, TK Burgers food truck will be on site as well as Chunk
and Chip Ice Cream truck.
13. Cultural Arts Collaborations Ad Hoc Subcommittee - Vice Chair Lynn Selich (Chair),
Commissioner Judy Chang, Commissioner Michael Kerr.
Not discussed
Vice Chair Selich reported that pending City Council approval of the Pacific Symphony
budget item, they are reaching out to get community underwriting for funding as was
requested by Council. They have tentative commitments. More information regarding
funding endeavors will be reported at next meeting.
PUBLIC COMMENTS: None
XIII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
Add the retreat for the master plan. A tentative report pending council approval of the budget
for the Pacific Symphony concert. The question was asked as to whether the Pacific
Symphony is willing to still work with the city due to the fact that the approval process is
taking longer than expected and the date of the concert is nearing. Director Hetherton said
he believes that they are and that the concert can still take place provided funds are
allocated for it. Vice Chair Selich stated a press release will be sent out to advertise the
event and stressed that the Committee will have to move quickly to publicize it. Ms. Selich
requested the Commission to think of ways to hold private functions in order to help meet
City Council’s demand in terms of engaging the public.
XIV. PUBLIC COMMENTS ON NON-AGENDA ITEMS - None
XV. ADJOURNMENT – 6:02 PM
Prior to adjourning, Chair Greer thanked Commissioner Smith and Commissioner Goldberg
for their years of service on the committee and presented them with a gift of appreciation.
Vice Chair Selich thanked both for their service to the city.
Newport Beach City Arts Commission Regular Meeting Minutes June 9, 2016
Page 9
The public was advised that whether the Master Plan for Arts and Culture is approved or
not, the arts continue to go on in the city. The events that are scheduled to happen such as
the summer concerts, art exhibitions will continue.
7/5/2016 1 of 2
ACCT #ACCT NAME BUDGET DATE VENDOR EXPENSES BALANCE NOTES
Programming 35,000
including bus tours 7/21 Nikki's Flag Shop 49.00 34,951.00 Concerts on the Green8/5 Triskelion 2,475.00 32,476.00 August Concert
8/5 Crown Five LLC 3,000.00 29,476.00 August Concert
8/5 Signature Party Rental 1,536.00 27,940.00 August Concert
8/14 Signature Party Rental 2,443.00 25,497.00 August Concert
8/13 Micah & Sarah 1,000.00 24,497.00 August Concert8/14 National Const Rentals 193.00 24,304.00 SBTS
8/13 ABM Janitorial 440.00 23,864.00 Concerts on the Green
8/20 Firebrand Media 450.00 23,414.00
8/20 Kelly Bishop 687.00 22,727.00 Sculpture Garden Event
8/26 NDM Communications 302.00 22,425.00 SBTS Banner8/26 NDM Communications 454.00 21,971.00 Banner
8/21 Staff Overtime 1,133.00 20,838.00
8/12 Artist 200.00 20,638.00
8/12 Artist 200.00 20,438.00
8/17 ABM Janitorial 220.00 20,218.00 August concert8/17 Dinwiddie Events 400.00 19,818.00 Sculpture grand opening
8/17 Dinwiddie Events 300.00 19,518.00 Sculpture grand opening
8/17 Kelly Bishop 488.00 19,030.00 Sculpture grand opening
8/31 Signature Party Rental 1,380.00 17,650.00 September Concert
9/1 Brittian's Finest 3,200.00 14,450.00 September Concert9/1 Sammi James 600.00 13,850.00 Sculpture grand opening
9/1 Sammi James 100.00 13,750.00 Sculpture grand opening
9/9 Firebrand Media 300.00 13,450.00 Shakespeare
9/11 Triskelion 2,475.00 10,975.00 Concerts on the Green
9/9 24 Carrots 2,220.00 8,755.00 Sculpture Garden Event9/24 Display 2,822.00 5,933.00 sculpture installation
9/24 Display 1,905.00 4,028.00 sculpture installation
10/5 Signature Party Rental 1,244.00 2,784.00 September Concert
10/16 Petty Cash 87.00 2,697.00
10/20 ABM Janitorial 200.00 2,497.00 Sculpture Garden Event10/20 ABM Janitorial 200.00 2,297.00 September Concert
10/20 Dinwiddie Events 336.00 1,961.00 Sculpture Garden Event
25,000 10/27 Transfer from Grants 26,961.00
11/2 Firebrand Media 300.00 26,661.00
11/30 Image360 74.00 26,587.00 sculpture installation11/30 Dee Sign 95.00 26,492.00
1/26 Display 575.00 25,917.00 sculpture installation
1/28 Signature Party Rental -1,086.00 27,003.00 refund - Art Exhibtion
1/19 Alan Scott 155.00 26,848.00 art hanging
1/4 Dinwiddie Events 400.00 26,448.00 Brandt Reception2/29 Suzanne's Catering 1,582.00 24,866.00 Brandt Reception
2/22 July 2015 Events 15,297.00 9,569.00 Pre-paid expenses posted by Finan
2/25 Misc. Advertising chgs 621.00 8,948.00
2/25 Executive Events 152.00 8,796.00 security guards
3/30 Dinwiddie Events 504.00 8,292.00 Brandt Reception3/7 Gordon McClelland 2,000.00 6,292.00 Brandt Reception
3/17 Cavalia 325.00 5,967.00 Advertising
3/21 Jennifer Wormser 250.00 5,717.00 Brandt lecture
4/28 Dinwiddie Events 600.00 5,117.00 Deposit for Art Exhibition
4/6 Page Art 500.00 4,617.00 Sculpture Evaluation4/6 Signature Party Rental 595.00 4,022.00 Brandt Reception
4/11 Firebrand Media 160.00 3,862.00 Brandt Exhibition Ad
2/13 Firebrand Media 160.00 3,702.00 Brandt Exhibition Ad
4/30 Smart Levels Media 222.00 3,480.00 Art Exhibition
4/30 Smart Levels Media 95.00 3,385.00 Art Exhibition4/30 Smart Levels Media 89.00 3,296.00 Art Exhibition
5/31 Got Print 181.00 3,115.00 Art Exhibition promotion
5/31 Smart Levels Media 179.00 2,936.00 Art Exhibition Ad
6/2 LA Times 342.00 2,594.00 Art Exhibition Ad
TOTAL 2,594.00
2015-2016Cultural Arts Division
As of June 30, 2016
7/5/2016 2 of 2
ACCT #ACCT NAME BUDGET DATE VENDOR EXPENSES BALANCE NOTES
2015-2016Cultural Arts Division
As of June 30, 2016
Professional Services/110,585
Sculpture Garden 8/6 Luke Crawley 2,500.00 108,085.00 sculpture garden8/6 Bertil Petersson 1,750.00 106,335.00 sculpture garden
8/6 Diana Markessinis 2,250.00 104,085.00 sculpture garden
8/6 Jared Charzewski 1,500.00 102,585.00 sculpture garden
8/6 Kenneth Capps 2,500.00 100,085.00 sculpture garden
8/12 Grant Irish 2,150.00 97,935.00 Decline8/12 Edwin Hamiltion 2,550.00 95,385.00 Pebble Series
8/12 LT Mustardseed 2,500.00 92,885.00 Demoiselle
8/13 Arts OC 4,571.00 88,314.00
8/17 Warren Techentin 2,500.00 85,814.00 La Cage Aux Folles
8/13 City Clerk Mgmt 350.00 85,464.008/13 Alan Scott 210.00 85,254.00 hanging art
8/17 Alan Scott 265.00 84,989.00 Ting-Ting Lee exhibit
8/17 City Clerk Mgmt 350.00 84,639.00
8/17 Arts OC 4,572.00 80,067.00 sculpture garden
9/11 Patricia Vader 1,250.00 78,817.00 Sunflower9/16 Los Angeles Times 1,812.00 77,005.00
9/21 Cavalia 174.00 76,831.00 Banner
10/5 City Clerk Mgmt 350.00 76,481.00
10/20 Arts OC 38,552.00 37,929.00 Payment 7 of 7
11/2 City Clerk Mgmt 438.00 37,491.0011/9 Alan Scott 320.00 37,171.00 hanging art
12/2 City Clerk Mgmt 219.00 36,952.00
12/8 Alan Scott 210.00 36,742.00 hanging art
1/6 Alan Scott 128.00 36,614.00 hanging art
1/26 City Clerk Mgmt 175.00 36,439.002/2 Arts OC 4,100.00 32,339.00
2/29 Image 360 92.00 32,247.00 signs - Brandt art
2/29 Image 360 92.00 32,155.00 signs - Brandt art
4/13 Alan Scott 225.00 31,930.00 hanging art
4/13 Alan Scott 225.00 31,705.00 hanging art5/5 Alan Scott 288.00 31,417.00
5/20 TAVD Visual Asst 230.00 31,187.00 Transcription Service (new vendor)
6/2 TAVD Visual Asst 304.00 30,883.00 Transcription Service (new vendor)
6/13 Display 245.00 30,638.00 Re-secure sculpture
6/13 Alan Scott 225.00 30,413.00 Art Exhibition prep6/2 Kitch Vincent 1,000.00 29,413.00 Vision Planning
6/27 Alan Scott 1,563.00 27,850.00 Art Exhibition installation
6/14 24 Carrots 3,369.00 24,481.00 Art Exhibition
6/14 24 Carrots 882.00 23,599.00 Art Exhibition
6/7 Dinwiddie Events 400.00 23,199.00 Art Exhibition6/21 Alliant Insurance 640.00 22,559.00 Art Exhibition
6/22 Samimi James 700.00 21,859.00 Performer
6/23 Office Depot 68.00 21,791.00 Art Exhibition
6/20 Lewis Joseph 250.00 21,541.00 Art Exhibition
TOTAL 21,541.00
City Grants 40,000
10/27 Bal Isl Improvement Assn 800.00 39,200.00
10/27 Baroque Music Festival 1,400.00 37,800.00
10/27 ExplorOcean 1,600.00 36,200.0010/27 Festival Ballet Theatre 1,500.00 34,700.00
10/27 KOCI Radio 1,300.00 33,400.00
10/27 Newport Beach Film Fest 2,750.00 30,650.00
* Prepaid Expenses 10/27 N B Lib Foundation 800.00 29,850.00
July Concert 10/27 N B Unified School Dist 2,400.00 27,450.00SBS performance 10/27 South Coast Repertory 650.00 26,800.00
Trskelion for SBS 10/27 Southland Sings 800.00 26,000.00
Trskelion for Concert 10/27 O C Museum of Art 1,000.00 25,000.00
*Alliant Ins 10/27 N B Arts Commission 25,000.00 0.00
TOTAL 0.00
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Cultural Arts Activities for June 2016
2016 Newport Beach Art Exhibition and Sale: On Saturday, June 18, the City Arts Commission hosted
the 52nd annual Newport Beach Art Exhibition and Sale. The event was well attended. Award winners
include:
Painting/Mixed Media Category
• Honorable Mention-Painting/Mixed Media: Stephanie Godbey for “Dingy at Rest”
• Third Place Painting/Mixed Media: Janet Bludau for “Farmlands 15”
• Second Place Painting/Mixed Media: Krista Hartling for “Summer Solstice Symphony”
• First Place Painting/Mixed Media: Carol Colin for “At the Aquarium”
Sculpture Category
• Honorable Mention – Sculpture: Richard Bohn for “Eye Candy”
• Third Place - Sculpture: Bob Vale for “Magnolia Marsh”
• Second Place - Sculpture: Megan Knowles for “Laguna Beach”
• First Place – Sculpture: Mark Hackstedde for “Seismic”
Photography Category
• Honorable Mention- Photography: Dante Korda for “Sarah”
• Third Place Photography: Roland Escalona for “Bridges to Heaven”
• Second Place Photography: Diana Ghoukassian for “Sails #2”
• First Place Photography: Viviana Carlos for “Siesta de Martha”
Judge’s Choice: John Oleinik for “Moorten’s”
People’s Choice: Reza Safa for “Sunday Chat”
Fine Art Exhibitions at Central Library: The following artists are scheduled for exhibitions in the Central
Library gallery space:
June/July: Salli Hosseini
August/September: Fernando Del Rosario
October/November: Newport Center Aerial Photography exhibition
December /January 2017: Mark Leysen
Page 1 of 2
Concerts on Green: The following dates are scheduled for the City’s annual concert series and
Shakespeare plays:
Concert on the Green: Hollywood Stones – Rolling Stones Tribute
Sunday, July 31, 6:00-7:30 p.m., Newport Beach Civic Center Green
Concert on the Green: Pacific Symphony – Symphony in the Cities
Sunday, August 14,
5:30-7:00 p.m., Musical Playground
7:00-8:30 p.m., Concert
Newport Beach Civic Center Green
Concert on the Green: Rumours – Fleetwood Mac Tribute
Sunday, August 21, 6:00-7:30 p.m., Newport Beach Civic Center Green
Concert on the Green: The Springsteen Experience
Sunday, September 11, 6:00-7:30 p.m., Newport Beach Civic Center Green
Page 2 of 2
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Sculpture Exhibition in Civic Center Park - Phases III and IV
RECOMMENDATION:
Staff recommends that the City Arts Commission review this proposal and recommend it to City Council.
FUNDING:
If approved, the cost of the project is estimated at $125,000.00 per phase, expensed from the Public Art and
Cultural Facilities Fund (Council Policy I-13).
DISCUSSION:
The vision for the Sculpture Exhibition in Civic Center Park began with the Newport Beach Civic Center project,
which turned nearly half a million square feet of undeveloped land into a new public park. Civic Center Park
was designed by renowned landscape architectural firm Peter Walker and Partners (PWP), and included
elements for both active and passive park users. PWP developed a master plan for art in the park, and
identified various spots in the park where art, particularly sculpture, could be exhibited. In August 2013, the
Newport Beach City Council authorized the City Arts Commission to implement a rotational sculpture exhibit in
Civic Center Park.
The City Arts Commission determined that a rotating exhibition was an optimal approach to bring sculpture to
the City in a cost-efficient manner. The acquisition program that the City Arts Commission developed for the
exhibition created a model in which pieces are loaned for a 2-year period. Sculptors of works chosen for the
exhibition are provided with a small honorarium to loan their work to the City. The City is responsible for
installing the art, while sculptors are responsible for the maintenance and repair of their work. Admission is
free and the exhibition continues to be enjoyed by a wide demographic, including school children, the local
community and visitors from Southern California and beyond. In essence, the exhibition has become a
“museum without walls” that offers the temporary display of public art that allows the City to avoid the
obligation and expense of owning public art. The city sought to have a well-balanced representation of public
art that would appeal to a diverse audience of all ages, while including artistic merit, durability, practicality and
site responsiveness as criteria in the selection. The rotational nature of the exhibit ensures that residents and
guests are exposed to a variety of work.
The City Arts Commission asserts that the exhibition is a valuable asset to the community and the local
economy. A temporary/rotational exhibit of this nature is a first for Orange County, and has proved to be a
popular amenity that has garnered significant favorable media coverage (including a cover story in COAST
magazine and coverage by the Orange County Register and Daily Pilot) and has become an integral element
to the enjoyment of the park by residents and guests throughout the year. In 2015, the Sculpture Exhibition
in Civic Center Park was awarded “Best Public Art” from OC Weekly for the second consecutive year and the
“museum without walls” has become a favored destination for residents and guests interested in quality public
art. The Newport Mesa School District uses the Sculpture Exhibition to supplement the arts curriculum and
routinely buses student to the site for field trips. Guests to the park are encouraged to download the free
Page 1 of 4
Sculpture Exhibition in Civic Center Park app to take a roughly 30-minute guided tour through the 14-acre
park. Since the exhibition’s grand opening in 2014, the app has been downloaded over 600 times.
Anecdotally, the sight of both groups and individuals strolling through the park and enjoying the exhibition
has become common.
The exhibition promotes cultural tourism which is a key component in encouraging economic growth within
the City. As the draft Master Plan for Arts and Culture states, “It is well-documented that the arts contribute
not only to the quality of life of a community, but to its economic health as well. A variety of respected entities
regularly measure the economic impact of the arts—locally, regionally and nationally—and the data about
Newport Beach underscore the economic value of having a healthy arts sector.” A review of the federal tax
returns of Newport Beach’s largest nonprofit arts and cultural organizations shows that they generate an
economic impact of more than $57 million in the form of direct expenditures, indirect expenditures and
audience expenditures. The total amount is based upon their Form 990 reportable income and industry-
standard multipliers utilized by Chapman University’s
A. Gary Anderson Center for Economic Research in the most recent Economic Impact of the Nonprofit Arts in
Orange County report.
Organization Income
Baroque Music Festival $88,647
ExplorOcean $2,372,362
Friends of Newport Beach Library $205,758
Hutchins Consort $127,757
Musical Theatre Academy of Orange County $527,287
Newport Beach Film Festival $3,458,590
Newport Beach Arts Foundation $3,496
Newport Beach Library Foundation $1,100,063
Newport Beach Sister Cities $4,652
Newport Theatre Arts Center $143,706
Orange County Museum of Art $5,839,303
Sherman Library & Gardens $1,264,649
Southern California Children's Chorus $729,166
Total Direct Spending $15,865,436
Indirect Spending (x 1.89)$30,759,795
Audience Spending $10,026,229
Total Economic Impact $57,061,048
ANNUAL ECONOMIC IMPACT OF NEWPORT BEACH
NONPROFIT ARTS & CULTURE ORGANIZATIONS, 2012
Source: The Economic Impact of the Nonprofit Arts on Orange County 2012 (For the Orange County Business Committee for the Arts).
Notes:
Income figures were derived from organizations' latest Form 990 posted on Guidestar.org.
An “indirect spending” multiplier of 1.89% is used by the A. Gary Anderson Center for Economic Research at Chapman University in past Economic Impact of the Arts reports.
Audience spending: due to lack of admissions detail in the Form 990, Arts OC has conservatively estimated admissions income to be only 1/3 of total income and used that figure with Chapman University's recommended multiplier.
Page 2 of 4
BUDGET PROPOSAL:
Staff estimates the cost of the project at $125,000.00 per phase. This estimate is based on the cost breakdown
of the two previous phases. The City Arts Commission intends to use these funds to hire a project coordinator,
initiate an online call-for-entry, provide honorariums for a curatorial selection panel that will include a
landscape architect, hire an installation firm, and provide honorariums for the 10 artists selected to display
their work
The following table details estimated costs:
TASK DESCRIPTION COST
Site Preparation Landscaping/Concrete Bases $13,000
Installation of Phase III Sculptures 10 Sculptures $19,000
Project Management $35,000
Contingency $5,000
Artist Honorariums Not to exceed $5,000 per artist $50,000
Panelist Honorariums Not to exceed $250 per consultant $1,000
Call For Entry software application $2,000
TOTAL: $125,000
PROPOSED FUNDING SOURCE:
In May 2016, the City Arts Commission made a proposal to City Council, that among other requests, proposed
that up to $250,000 in funds from the Public Art and Cultural Facilities Fund (Council Policy I-13), be used to
finance Phase III of the Sculpture Exhibition in Civic Center Park for fiscal year 2016/17 and Phase IV for fiscal
year 2017/18. After reviewing Council Policy I-13, the City Arts Commission suggests that the use of the Public
Art and Cultural Facilities Fund is an appropriate source to finance Phases III and IV of the Sculpture Exhibition
in Civic Center Park. While the Sculpture Exhibition in Civic Center Park is a rotating exhibition, it can also be
identified as a specific and permanent art project that can be supported through the Public Art and Cultural
Facilities Fund.
Council Policy I-13 is a Development Agreement (“DA”), a contract between a local jurisdiction and a person
who has ownership or control of property within the jurisdiction. The purpose of the agreement is to specify
the standards and conditions that will govern development of the property, as well as to describe and possibly
fund certain public benefits agreed to by the parties should the development progress. The development
agreement provides assurance to the developer that he/she may proceed to develop the project subject to the
rules and regulations in effect at the time of the DA’s approval.
In March 2013, the City Council adopted Council Policy I-13, establishing a Public Art and Cultural Facilities
Fund, and a funding source for the acquisition, installation, management and maintenance of Public Art. The
goal of the Policy was to fund art without adopting or imposing new fees or charges. With the adoption of the
policy, the council authorized the deposit of two percent (2%) of the unallocated public benefit fees received
by the City from development agreements into the Public Arts and Cultural Facilities Fund. These funds are
intended to acquire and maintain permanent art structures and installations as identified in the Newport
Beach Master Plan for Arts and Culture. The first year of implementation of this program was fiscal year 2014-
15. During the fiscal year, the fund received $433,495.
There are time commitments on these funds, per California Government Code §66001(d), for the fifth fiscal
year following the first deposit into the account or fund and every five years thereafter, the City shall make
findings with respect to any portion of the fee remaining unexpended, whether committed or uncommitted.
After reviewing Council Policy I-13, the City Arts Commission asserts that the use of the Public Art and Cultural
Facilities Fund is an appropriate source to finance Phases III and IV of the Sculpture Exhibition in Civic Center
Page 3 of 4
Park. The Sculpture Exhibition in Civic Center Park can be identified as a specific and permanent art project
that can be supported through the Public Art and Cultural Facilities Fund.
The Commission proposes appropriating $250,000 from the Public Art and Cultural Facilities Fund for Phases III
($125,000) and IV ($125,000) respectively. If private fundraising by the Newport Beach Arts Foundation (NBAF)
is successful or another support group, the Council may direct that these private funds may supplant all or
portions of the Phase IV amount.
PRIVATE SUPPORT:
During Phases III and IV, the City Arts Commission envisions that the NBAF or another privately funded arts
support group undertake a fundraising effort to finance a portion of the Sculpture Exhibition in Civic Center
Park, with an even greater share for Phases V and beyond, should those phases be desired by the Commission
and City Council. The City Arts Commission hopes to leverage the Sculpture Exhibition in Civic Center Park’s
status as the signature public art program of the City Arts Commission to raise private money, expand the
membership of the NBAF or another support group, and provide an opportunity for the community to invest in
City arts programming. The following elements are critical in developing private support for the project:
• Use the Sculpture Exhibition in Civic Center Park as the primary focus of arts fundraising in the City.
• Provide sponsorship opportunities for the sculptures in the Exhibition and encourage business,
corporate and high level sponsorship for each of the 20 works of art.
• Continue to use the rotation art into the Sculpture Exhibition in Civic Center Park as a means to
promote cultural tourism as a source of revenue.
• Make the Sculpture Exhibition in Civic Center Park available for public events to engender the financial
support of the Sculpture Exhibition, as a Civic Center amenity/attraction for private local events that
generate revenue for the City.
• Create a mechanism in which private funds are matched with Council Policy I-13 funds for subsequent
phases of the exhibition.
COMMUNITY INPUT:
After the first two phases of the exhibition, the project received some criticism in that there were scant
opportunities for public engagement. In response, the City Arts Commission proposes to increase public
engagement in the project by offering residents opportunities to become part of the selection process. This
will be accomplished by integrating these elements into the process:
• Hold one regular City Arts Commission study session meeting where the public will be invited to express
their preferences for the submitted art prior to panel consideration;
• Hold one curatorial selection panel meeting where public can express their preferences:
• Devote one City Arts Commission meeting for the public to express their opinion of the panel’s
recommendations;
• Publicize opportunities for public participation in the entire process to the maximum extent feasible.
Pending City Arts Commission approval, this draft plan will be submitted to City Council for approval.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which
the City Arts Commission considers the item).
Page 4 of 4
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Acceptance of Sculpture Sunset Years into the City Art Inventory
ABSTRACT:
Sculptors Miriam Baker and Rhonda Jones, with support from the Balboa Island Improvement
Association (BIIA), have offered to donate the sculpture Sunset Years to the City of Newport Beach. The
piece satisfies the criteria of Council Policies I-9, Art in Public Places, and I-11, Donation of Art to City of
Newport Beach. The sculpture, which is estimated to have a cost of $50,000, is being funded through
private donations.
RECOMMENDATION:
The Fine Arts Ad Hoc Subcommittee requests that the City Arts Commission recommend that the City
Council accept the work into the City Arts inventory.
FUNDING REQUIREMENTS:
The cost of the sculpture and its shipping and installation will be paid for through private donations to
the BIIA. The long term maintenance and conservation of the artwork is estimated at $250.00 annually
and will be covered by Account No. 4002-8160, “Maintenance and Repair”.
DISCUSSION:
Sculptors Miriam Baker and Rhonda Jones, with support from the BIIA, have offered to donate Sunset
Years to the City of Newport Beach (see ATTACHMENT A for photos of the maquette). The piece,
created by Ms. Baker and fellow artist Rhonda Jones, is a representational life-size bronze of an elderly
couple seated on a bench enjoying the sunset. The piece is meant to serve as an appreciation and
celebration of Balboa Island life. The finished work will weigh between 400 and 500lbs. and measure
47” high by 33” wide by 30” deep. The work will also serve as a functional bench, which will be situated
at South Bayside and Agate Avenue on a wooden deck near the ferry landing on Balboa Island facing the
peninsula (see ATTACHMENT B). Sunset Years is expected to be completed in time to be dedicated at
the Balboa Island Centennial Celebration on September 18, 2016.
Miriam Baker is a sculptor and Balboa Island resident. Ms. Baker’s initial studies were at the Chicago
Academy of Fine Art and the Art Institute of Chicago. Later, she studied painting with Vincent Farrell and
Frank Tauriello. Her formal training as a sculptor also includes studies at Golden West College with
Darrell Ebert; master classes at the Scottsdale Artist School with Bruno Lucchesi, Richard Macdonald,
and Blair Buswell; and in numerous workshops with Paul Lucchesi in Pietrasanti, Italy and the Artist’s
League in Virginia. She has also enjoyed a long career as an interior designer. In 2011, Ms. Baker was
commissioned by the city of Newport Beach to sculpt a life-sized bronze figure of the late President
Ronald Reagan. This piece is currently situated in Bonita Canyon Sports Park.
Page 1 of 2
Rhonda Jones has studied art at Golden West and Orange Coast Colleges, and has participated in
workshops with Paul Lucchesi, Blair Buswell, Stanley Bleifeld, John Coleman, Eugene Daubs and the
Artist’s League in Virginia. Ms. Jones owns and operates a private studio in Huntington Beach. She has
had her work exhibited at Keller Fine Art in Palm Desert, the Anaheim Museum, the National Sculpture
Society in New York, the Scottsdale Artist’s School, Palm Springs Desert Museum, Long Beach Playhouse
Gallery, and the San Bernardino County Museum of Art, among many others.
In order to recommend the gift for acceptance, the City Arts Commission is required to ensure that the
gift meets the criteria of Council Policies I-9, Art in Public Places (ATTACHMENT C), and I-11, Donation of
Art to City of Newport Beach (ATTACHMENT D).
The Fine Arts Ad Hoc Subcommittee advises the City Arts Commission that Sunset Years meets these
criteria. Ms. Baker and Ms. Jones have proven track records that demonstrate their experience, skill and
ability as artists. The aesthetic concept, quality, scale, and form of Sunset Years, and its appropriateness
for the site, satisfy Council Policies I-9 and I-11. The proposed location for Sunset Years is on a site that
is easily visible and accessible to the general public. Its placement near the ferry landing ensures that
the work will receive a great deal of exposure to both residents and guests. The cost associated with
acquiring and installing the piece is provided through private fundraising. Sunset Years is a hand-made
original creation: it was not mass-produced from a standard design, nor is it a reproduction of an
original art work. The work is solely the creation of the project artists. It adds significantly to the
balanced inventory of the City’s collection, representing a variety of style, design and media. The piece
is consistent with and relevant to the civic interests and broad variety of tastes within the Newport
Beach community and particularly Balboa Island, as evidenced by the strong private fundraising effort
for the project.
The Fine Arts Ad Hoc Subcommittee has considered these criteria and requests that the City Arts
Commission accept the work into the City Arts inventory.
ATTACHMENT A: Images of Sunset Years Maquette
ATTACHMENT B: Proposed Site for Sunset Years
ATTACHMENT C: Council Policy I-9, Art in Public Places
ATTACHMENT D: Council Policy I-11, Donation of Art to City of Newport Beach
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
Page 2 of 2
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ATTACHMENT B: proposed site of Sunset Years (1 of 4)
ATTACHMENT B: proposed site of Sunset Years (2 of 4)
ATTACHMENT B: proposed site of Sunset Years (3 of 4)
ATTACHMENT B: proposed site of Sunset Years (4 of 4)
I-9
Do
ART IN PUBLIC PLACES
The City of Newport Beach recognizes the importance and desirability of
enhancing and beautifying the public places within the City, by acquiring and
displaying publicly accessible works of art for the cultural benefit of the City, its
citizens and its visitors.
The City seeks to involve professional artists in City planning and design
projects; to integrate artworks in City capital improvement projects; and to
commission and/or purchase new artworks for public places.
Public art can include but is not limited to permanent and temporary sculpture,
murals, as well as artist-designed fountains, mosaics and tile work, banners, park
benches and other street furniture, water features, bus shelters, streetlights and
lanterns, kiosks, retaining walls, and/or hardscape treatments.
The responsibility of the Arts Commission is to:
1.Identify and assess potential Art in Public Places projects and sites;
Confer with other Boards and Commissions that may be impacted by the
recommended list of art projects;
3.Make appropriate recommendations to City Council;
4.Participate in the selection of artists for Art in Public Places projects;
5.Plan and oversee the artistic design process;
6 Work with appropriate City Departments to ensure correct installation at
the site and long term maintenance and conservation of the art work.
The Arts Commission shall consider the following criteria in making
recommendation for an Art in Public Places project:
The aesthetic concept, quality, scale, and form of the work of art, and its
appropriateness for the site;
2.A site that is easily visible and/or accessible to the general public;
I-9
3.The experience, skill and ability of the artist to produce the work of art;
The proper medium for the work of art, considering durability against
vandalism, theft and weather, and the safety of the viewer;
5.The cost for the City to acquire, Lnstall and maintain the work of art;
No art objects will be considered that are mass-produced from a standard
design, are reproductions of original art work, and/or are decorative or
functional elements that are designed by an architect as opposed to the
project artist.
Temporary art may be acquired and placed through the same procedures
as permanent works.
From time to time, the Arts Commission may submit to the City Manager’s
Office a list of projects with estimated costs. Said list is to be considered in the
preparation of the next fiscal year budget. Funding for this program shall be
determined by the City Council, and may be derived from the City Art in Public
Places Reserve Fund, Arts Commission events, the Newport Beach Arts
Foundation, private individual, corporate and foundation donations;
government grants, other City funds, and/or voluntary participation by private
developers.
In addition, to maintain the artistic integrity of designated Art in Public Places
sites/works, the Arts Commission shall review any future modifications,
relocation, repairs, and/or replacement of parts or works at these sites. The Arts
Commission shall consult with the original artist if possible or a recognized
expert in the field, and shall then make the appropriate recommendation for
modification to the City Council.
Adopted - September 8,1986
Reaffirmed - January 24,1994
Amended - May 26, 1998
Amended & Reassigned - April 8, 2003
Formerly 1-18
2
I-11
ACQUISITION OF ART BY THE CITY OF NEWPORT BEACH
A. The City of Newport Beach (“City”) believes that paintings, sculptures, drawings
and other art (collectively, “Art”) placed on City property and in City buildings
increases the aesthetic appeal and beauty of such property and buildings, and of
the City in general.
B. All proposals to donate, exhibit, loan, sell or commission Art to the City
(collectively, “Convey(s),” “Conveyed,” “Conveying” or “Conveyance”) shall be
reviewed by the Arts Commission for recommendation to the City Council.
C. The Arts Commission shall be responsible to:
1. Confer with persons who have offered to Convey Art to the City,
informing them of this policy, including criteria for approving Art and the
policies, criteria and approval process.
2. Advise the City Council of the artistic merit and value of Art offered to the
City.
3. Advise the City Council regarding appropriate City property or City
buildings for display of Art, in conjunction with the City commission,
committee, board and/or department which has responsibility for
planning or maintaining the proposed location.
D. The Arts Commission shall consider the following criteria in making a
recommendation for accepting an offer to Convey Art to the City:
1. The Art should be an original creation or a limited edition by the original
artist, and be of the highest quality and level of artistic excellence.
2. The Art should add to the balanced inventory of the City’s collection,
representing a variety of style, design and media.
3. The person(s) seeking to Convey Art to the City shall complete all
required forms, as provided by the Library Services Department.
4. The Art should be of satisfactory physical condition, be sufficiently
durable as to not be easily damaged or destroyed, should not require
restoration or extensive long term conservation, and should be of a
physical size and weight that the Art can be managed in storage, transport
and public display without difficulty. Art requiring restoration may only
I-11
be considered with full disclosure of the restoration costs provided by a
licensed art appraiser.
5. The Art should be consistent with and relevant to the civic interests and
broad variety of tastes within the Newport Beach community.
E. Art may only be recommended by the Arts Commission to the City Council for
acceptance upon the majority vote of the Arts Commission.
F. Art accepted into the City collection by the City Council is accepted with the
understanding that the City Council reserves the right to place the Art on public
display on either a permanent or temporary basis, and to store the Art when not
on display. Acceptance of Art by the City Council does not guarantee that the
Art will be displayed in perpetuity. The City Council may sell, donate or
otherwise remove any Art in the City collection. Any proceeds received by the
City from the transfer of Art shall be expended to acquire, restore or display Art.
G. Art considered for inclusion in the City’s collection must conform to City Council
Policy I-9 (Art in Public Places).
H. The City does not provide valuations or appraisals of Art Conveyed to the City.
The value of Art should be presented by the person(s) Conveying Art to the City
at the time of Conveyance. It is the responsibility of the person(s) Conveying Art
to the City to furnish a valuation to the appropriate government tax agency.
I. The person(s) Conveying Art to the City shall obtain all intellectual and
photographic property rights to the Art and transfer such rights to the City. The
City reserves the right to photograph Art for any and all purposes, including, but
not limited to, publicity and informational literature.
J. Any person(s) that Conveys Art to the City shall represent and warrant in writing
that it owns the Art and that the Art shall be Conveyed to the City free and clear of
all liens, restrictions, security interests or agreements by which the City would be
bound, but subject to all laws generally applicable to the transfer of title of any
work of Art.
K. Subject to compliance with California Civil Code Section 987, the City shall assume
no liability in the event of loss or damage to any Art accepted into the City’s
collection.
I-11
Adopted- February 24, 1986
Reaffirmed-January 24, 1994
Amended & Reassigned-April 8, 2003
Amended – May 12, 2015
Formerly F-23
Formerly I-13
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: City Arts Commission Strategic Planning Session
RECOMMENDATION:
Staff recommends that the City Arts Commission approve the allocation of funds to hire facilitator Loren
Lillestrand to assist with a strategic planning session.
FUNDING REQUIREMENTS:
The cost of hiring Lillestrand Leadership Consulting is $3,100.00 per day. These funds will be expensed
from Account No. 4002-8080, “Professional and Technical Services”.
DISCUSSION:
At the June Regular Meeting of the City Arts Commission, staff was directed to coordinate a strategic
planning session with a facilitator in order to articulate a strategic direction for the City Arts
Commission. Staff has identified Loren Lillestrand of Lillestrand Leadership Consulting, as Mr. Lillestrand
has broad experience in strategic planning and has worked with organizations in a variety of sectors,
including government. Most recently, he has worked with the Newport Beach Fire Department on
various organizational issues.
Mr. Lillestrand will facilitate a discussion and planning session that will touch on the City Arts
Commission’s mission, core values, vision, strategy, action plan, and tactical plan components – the
elements of a strategic plan. This plan will inform City Arts Commission decisions on budget,
fundraising, and programs.
The strategic planning session will be scheduled for a Saturday and will be a publically noticed meeting.
Mr. Lillestrand will also be contracted for preparatory work and meetings with City Arts Commission
leadership.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Cultural Arts Grants 2016-17
ABSTRACT:
The sum of $40,000 (Cultural and Arts, City Grants Account #4002-8254) is provided annually for specific
cultural or artistic planning or projects as approved by the City Council. The Cultural Arts Grants Ad Hoc
Subcommittee of the City Arts Commission has the responsibility to review all programs and requests for
support from arts groups and make recommendations for funding to the City Council for final approval.
RECOMMENDATION:
In recent years, the City Arts Commission has granted an increasing amount of grant funds back to itself
to augment the programming budget. For Fiscal Year 2016/17, staff recommends that the City Arts
Commission distribute the entire amount of $40,000 to arts organizations, with the encouragement that
the arts programming take place in City facilities.
DISCUSSION:
City Council Policy I-10 recognizes the importance of promoting culture and the arts within the City and
establishes a Reserve Fund for Culture and Arts. The sum of $40,000 is provided annually for specific
cultural or artistic planning or projects as approved by the City Council. The City Arts Commission has
the responsibility to review all programs and requests for support from arts groups and make
recommendations for funding to the City Council for final approval. Through the administration of
annual Cultural Arts Grants, the City of Newport Beach distributes funds to arts organizations, enabling
them to expand arts programs offered to the Newport Beach community.
To apply, arts organizations are required to meet the following criteria:
a) Only arts organizations are eligible; we do not award grants to individual artists.
b) Arts organizations must propose projects/programs for funding that directly benefit children
and adults living in Newport Beach, and schools only within the City’s geographic boundaries.
Collaborative events, such as public performances or programs implemented in conjunction
with the City of Newport Beach are also eligible for grants.
c) The City Arts Commission funds only arts projects/programs which will be presented before
September 29, 2017, not general operating expenses.
d) Arts organizations that received cultural grants during 2015-2016 will not be considered unless
they have completed and returned their Cultural Arts Grant Completion Report, even if they
have not completed some of the components of the project/program by the grant application
due date.
Page 1 of 2
e) All applications must be typed or word-processed and complete with requested attachments.
You may reformat on the computer as long as the font and pagination appears the same.
Applications are available at http://www.newportbeachca.gov/index.aspx?page=1078. To be
considered for a Cultural Arts Grant, the application must be completed according to the instructions
and received at the Library’s Administrative Office by 4:00 p.m. on Friday, September 30, 2016. This is
not a postmark date. The address to email and mail or deliver is:
Address: Tim Hetherton, Library Services Director
Arts and Cultural Services Division
Newport Beach Public Library
1000 Avocado Avenue
Newport Beach, CA 92660
Email: thetherton@newportbeachca.gov
TIMELINE:
09/30/16 Applications are due.
09/30/16 2015/16 Cultural Arts Grant Completion Report due.
09/30/16 Grant funds must have been spent or encumbered.
10/13/16 City Arts Commission reviews applications.
10/25/16 Recommendations made to City Council.
TBD Award letters and checks mailed.
In recent years, the City Arts Commission has granted an increasing amount of grant funds back to itself
to augment the programming budget. For Fiscal Year 2016/17, staff recommends that the City Arts
Commission distribute the entire amount of $40,000 to arts organizations, with the encouragement that
the arts programming take place in City facilities. This arts programming, sponsored by the City Arts
Commission, can be marketed and promoted through the City, Library, and Cultural Arts website and
mailing lists. This allows the Cultural Arts Division to focus on its signature events – the Newport Beach
Arts Exhibition, Concerts on the Green, and hopefully the Sculpture Exhibition in Civic Center Park -
while continuing to provide quality programming that directly benefit the community as the funded
entities absorb both the administrative and event coordination responsibilities.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
ATTACHMENTS:
A - Cultural Arts Grant Application Instructions
B - 2016-17 Cultural Arts Grant Application
C - Cultural Arts Grant Project Completion Report
Page 2 of 2
CITY OF NEWPORT BEACH ARTS COMMISSION
CULTURAL ARTS GRANT APPLICATION
FISCAL YEAR 2016-2017
TO: Area Arts Organizations
FROM: Chair, Newport Beach Arts Commission
DATE: February 2, 2016
Attached is an application for a cultural arts grant from the Newport Beach Arts Commission. The City of Newport
Beach distributes funds to arts organizations, enabling them to expand arts programs offered to the Newport
Beach community.
To apply, arts organizations are required to meet the following criteria:
a) Only arts organizations are eligible; we do not award grants to individual artists.
b) Arts organizations must propose projects/programs for funding that directly benefit children and
adults living in Newport Beach, and schools only within the City’s geographic boundaries.
Collaborative events, such as public performances or programs implemented in conjunction with the
City of Newport Beach are also eligible for grants.
c) The Arts Commission funds only arts projects/programs which will be presented before September
30, 2017, not general operating expenses.
d) Arts organizations that received cultural grants during 2015-2016 will not be considered unless they
have completed and returned their Cultural Arts Grant Completion Report, even if they have not
completed some of the components of the project/program by the grant application due date.
e) All applications must be typed or word-processed and complete with requested attachments. You
may reformat on the computer as long as the font and pagination appears the same.
To be considered for a Cultural Arts Grant, the application must be completed according to the instructions and
received at the Library’s Administrative Office by 4:00 p.m. on Friday, September 30, 2016. This is not a postmark
date. The address to email and mail or deliver is:
Address: Tim Hetherton, Library Services Director
Arts and Cultural Services Division
Newport Beach Public Library
1000 Avocado Avenue
Newport Beach, CA 92660
Email: thetherton@newportbeachca.gov
The Newport Beach Arts Commission strives to satisfy as many grant requests as possible. We encourage your
submittal however appreciate your cognizance of budget constraints as we work to address a growing pool of
grant applicants.
If you have any questions, please call the Cultural Arts Services Office at (949) 717-3810.
INSTRUCTIONS FOR SUBMITTING GRANT PROPOSAL
City of Newport Beach Cultural Arts Grants
Members of the Arts Commission will review each application, assign funding, and present their
recommendations to the City Council. It is the Arts Commission’s intention to distribute funds to qualified
organizations with strong projects and programs that will serve the Newport Beach community. Grants are
awarded on the merit of the project or program as outlined in the grant application.
The Cultural Grant Application will not be considered if:
• It is not received in the Library Administrative Office at the Newport Beach Central Library, 1000 Avocado
Avenue, Newport Beach, 92660 by 4:00 p.m. on Friday, September 30, 2016. This is not a postmark date.
• It is not submitted in the format requested or if it is incomplete.
• The organization does not meet the eligibility requirements as per the cover letter.
• The proposed project does not fall within the scope of the guidelines.
• You received a cultural grant last year and have not filed your completion report, even if you have not
completed some of the components of the project/program.
The best proposals will:
• Respond directly to the questions listed. Clear, concise responses will bring out the best features of the
proposal and highlight the goals and objectives of the project or program. Be sure to include all requested
material. Do not assume that the Arts Commission will have knowledge of facts that are not described in the
proposal. The proposals will be judged entirely and exclusively on their contents, not on prior knowledge of
the organization.
• Use each narrative section and the budget form to tell the Arts Commission why it should select your
organization's proposal. Tell why your project/program stands out in the benefits that it offers to the citizens
of Newport Beach and why this need is best met by your organization and proposal.
• Not include material in excess of what is requested- it will not be seen by the Arts Commission.
DATES TO REMEMBER
09/30/16 Date applications are due in the office
10/13/16 Arts Commission reviews applications
10/25/16 Recommendations made to City Council
TBD Award letters sent out
TBD Grant checks are presented by City Council at a regularly scheduled meeting
09/30/16 2015/16 Cultural Arts Grant Completion Report due
09/30/17 Grant funds must have been spent or encumbered
If there are questions about any part of the proposal or the application, please call the Library Services Director, at
(949) 717-3810.
1
NEWPORT BEACH CITY ARTS COMMISSION 2016-17 CULTURAL ARTS GRANT APPLICATION (Applications must be typed or word-processed- you may reformat on the computer as long as it
appears the same: i.e. use Times New Roman 12 point and the same pagination.)
Popular Name of Organization
Legal Name (if different) Federal Tax ID No.
Mailing Address
City Zip
_____________________________________________________________________________________ Contact Name Telephone
_____________________________________________________________________________________
FAX e-mail Web Site
Geographical Area Served Have you received a City of Newport Beach Cultural Arts Grant before? ____ If so, when? ________
Year organization was founded Number of paid staff _____ # of active volunteers ___ ___
Total amount requested: (from request line of project budget) $ _________
Estimated number of people in Newport Beach that the proposed project(s) will serve: _______
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CULTURAL ARTS GRANT APPLICATION
1. Briefly describe below your organization’s purpose, mission, and goals.
2. Identify and describe why there is a need in the Newport Beach Community for your proposed
project/program. Include a quantitative description of the need and on what you based your findings (i.e. “Based on a study done by the PTA, there are one hundred children in the 4th-6th grades at Newport Elementary who have had no training with musical instruments.” ) Describe how you have
determined that your organization is the best organization for the proposed project/program.
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3. Describe the specific project/program that will be funded by a cultural grant. Include how the
proposed project/program will be implemented and outline a schedule or project timeline, with planned dates and locations. Identify individuals and groups involved, particularly artists and performers, and describe their roles and responsibilities. Describe the background and qualifications
of your organization and key personnel to be involved in the program. Remember: the City funds
only projects and programs- not operating expenses. These projects and programs must promote community involvement and awareness of the arts in Newport Beach.
Is this a new_____ or existing ___ _ project/program?
4. Define or describe the segment of the population in Newport Beach that you intend to serve by your
project/program. Include such things as age, location, numbers served, etc.
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5. Complete the project budget form. Address only the budget for the specific project, not your annual
operating budget. For multi-project proposals, please duplicate and fill out a budget for each project. Please annotate the budget at the bottom if there are details (such as a breakdown of personnel or a marketing budget) critical to the proposal.
PROJECT BUDGET Funding from the City of Newport Beach Funding from Other Sources EXPENSES-Personnel
Artistic
Administrative
Technical Production
EXPENSES-Operating
Facility Expense/Space Rental
Marketing
Production/Exhibition
Expense
Touring/Presentation Expense
Educational Materials
Transportation
Equipment
Other (if greater than 10%,
annotate below)
GRAND TOTAL
6. Describe the expected quantifiable outcomes of your project/program and how you will evaluate the
results. Be very specific in addressing the ways that you will determine that your project/program met
the needs that you identified and accomplishes the goals you set out to achieve (i.e. you provide 50
hours of musical instruction and instruments to the 100 children at Newport Elementary school as measured by music store rental receipts and logs of instructors.)
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7. Attachments Requested
Please do not send material in excess of what is requested; it will not be seen by the Arts Commission.
• A list of Board Members and their affiliations
• A recent list of individuals, corporations and foundations that provide organizational support- not to exceed one page.
• If you are a 501(c) (3) organization attach a copy of your IRS determination letter (or your fiscal
agent’s) indicating tax exempt status.
• One brochure and/or one press clipping. Do not send photos, videos, CDs or any other extraneous material. It will not be presented to the Arts Commission.
8. Please complete this operating budget form for 2015/16 and 2016/17. This is not the
project/program budget for which you are applying, but your overall organizational budget.
You may annotate at the bottom if there are details critical to the proposal. OPERATING BUDGET
2015/16 Budget (current) 2016/17 Budget (projected)
I. Income (cash only)
Contributed
Earned
Total Income
II. Expenses
Program
General and Administrative
Marketing and Development
Total Expenses
III. Operating Surplus/Deficit (Income minus Expenses)
IV. Fund Balance at Beginning of Year
V. Accumulated Surplus
(Deficit) (Add lines III and IV)
VI. In-Kind Contributions
(attach schedule if greater than
10% of total income)
9. I verify that the information submitted in this application is true and correct to the best of my
knowledge. Name ____________________________________ Title ____________________________________
Signature __________________________________________ Date ___________________________
NEWPORT BEACH CITY ARTS COMMISSION
CULTURAL ARTS GRANT PROJECT COMPLETION REPORT
(Please type report)
DUE by September 30, 2016
Name of Organization ____________________________________________________________
Mailing Address _________________________________________________________________
Telephone ______________________________Fax____________________________________
Person preparing report _________________________________Phone_____________________
Grant Project(s) Funded __________________________________________________________
___________________________________________________________
Effective Dates of Grant _______________________________
Period covered in this Report ___________________________
1. Please describe the effectiveness of your organization's grant project(s), in terms of:
• The size and composition of the target group reached
• Conformity to the planned time framework
• The theme of the project
• The allocation of funds to date
• The kinds of educational services provided by this project
• The composition of the professional staff rendering these services
2. Please describe how the program was evaluated. Include information on measures your
organization has initiated to improve the project in the future.
3. Please add any other comments you feel are appropriate.
4. Please attach relevant press clippings, brochures, photos, etc. that demonstrate how the project
was completed or is in process.
Please limit your narrative to no more than two (2) pages. The Completion Report must be received by the
Arts Commission by September 30, 2016 at 4:00 pm. This report must be submitted in order to be eligible
for future Arts Commission funding. If the project has not yet been presented, please complete the
report with your progress to date.
Mail or Deliver To:
Tim Hetherton, Library Services Director
Arts and Cultural Services Division
1000 Avocado Avenue
Newport Beach, CA 92660
949-717-3870