HomeMy WebLinkAbout2016-AUG 15 AGENDA PACKETCITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES AGENDA
Newport Beach Public Library
1000 Avocado Avenue, Newport Beach, CA 92660
Monday, August 15, 2016 - 5:00 PM
Board of Library Trustees Members:
Jerry King, Chair
Jill Johnson-Tucker, Secretary
Janet Ray, Board Member
Douglas Coulter, Board Member
Paul Watkins, Board Member
Staff Members:
Tim Hetherton, Library Services Director
Dave Curtis, Library Services Manager
Elaine McMillion, Administrative Support Specialist
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the
Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public
be allowed to comment on agenda items before the Board and items not on the agenda but are within the subject matter
jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a reasonable amount of time, generally three
(3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate
you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior to
the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or
thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.ELECTION OF OFFICERS
The Board of Library Trustees shall nominate and elect Board members to serve as Chair,
Vice Chair, and Secretary for FY 2016-2017.
IV.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the Board of Library Trustees. If the
optional sign-in card has been completed, it should be placed in the box provided at the
podium.
The Board of Library Trustees of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The Board of Library Trustees
has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
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Board of Library Trustees Meeting
V.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
VI.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. The Board of Library Trustees has received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Consent Calendar Items
Minutes of the June 20, 2016 and July 18, 2016 Board of Library Trustees
Meetings
1.
June 20, 2016 Minutes
July 18, 2016 Minutes
Customer Comments2.
Monthly review of evaluations of library services through suggestions and
requests received from customers.
Customer Comments
Library Activities3.
Monthly update of library events, services and statistics.
Library Activities
Expenditure Status Report4.
Monthly expenditure status of the library's operating expenses; services, salaries
and benefits by department.
Expenditure Status Report FY 2015-2016
Expenditure Status Report FY 2016-2017
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Board of Library Trustees Meeting
Board of Library Trustees Monitoring List5.
List of agenda items and dates for monthly review of projects by the Board of
Library Trustees.
Board of Library Trustees Monitoring List
VII.CURRENT BUSINESS
A.Items for Review
Information Technology Update6.
Avery Maglinti from the City Information Technology department will report on
Library IT services and projects.
Information Technology Update
Proposed Library Closures for Winter Holidays 20167.
Staff requests Library holiday closures as specified in written report.
Proposed Library Closures for Winter Holidays 2016
Library Staffing Report8.
Staff presents a report on Library positions and job specifications.
Library Staffing Rpeort
Attachment A
Attachment B
Selection of Board of Library Trustees Liaisons9.
The Board of Library Trustees shall nominate and elect Trustees to serve as
liaisons to the Friends of the Library, NBPL Foundation and the DSLS Committee.
B.Monthly Reports
Library Services10.
Report of Library issues regarding services, customers and staff.
Friends of the Library Liaison Report11.
Trustee update of the most recently attended Friends of the Library Board
meeting.
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Board of Library Trustees Meeting
Library Foundation Liaison Report12.
Trustee update of the most recently attended Library Foundation Board meeting.
Witte Lectures Committee Liaison Report13.
Trustee update of the most recently attended Witte Lectures Committee's
monthly meeting.
VIII.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
IX.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the
subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to
three (3) minutes. Before speaking, we invite, but do not require, you to state your name for
the record. The Board of Library Trustees has the discretion to extend or shorten the
speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is
applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the
silent mode.
X.ADJOURNMENT