The URL can be used to link to this page

Home My WebLink About11 - League of California Cities Annual Conference��WPORr CITY OF P'IT NEWPORT BEACH gCicOPH City Council Staff Report Agenda Item No. 11 May 22, 2012 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Clerk's Office Leilani I. Brown, City Clerk 949 - 644 -3005, (brown @newportbeachca.gov PREPARED BY: Leilani I. Brown, City Clerk APPROVED: � A" \IJ ^J TITLE: CONFIRMATION OF VOTING DELEGATE FOR THE 2012 LEAGUE OF CALIFORNIA CITIES (LCC) ANNUAL CONFERENCE - SEPTEMBER 5-7,2012, IN SAN DIEGO ABSTRACT: The City of Newport Beach sends a Council Member to serve as the City's Voting Delegate at the Annual League of California Cities Conference. Formal Council confirmation is required. RECOMMENDATION: Confirm Mayor Pro Tern Keith Curry's designation as the City's Voting Delegate at the Annual League of California Cities Conference to be held from September 5 -7, 2012, in San Diego. FUNDING REQUIREMENTS: There is no fiscal impact related to this item. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ( "CEQX) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Confirmation of Voting Delegate for the 2012 League of California Cities (LCC) Annual Conference — September 5 -7, 2012, in San Diego May 22, 2012 Page 2 NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Submitted by: LkhLk �, Leilani I. Brown, MMC City Clerk Attachment: League of California Cities Council Action Letter 1400 K Srm LEAGUE $ACRAW 658 82 95814 E, ` MOW G)658 -8200 RECEIV U l�tOF CALIFORNIA m (916) 658 -8240 C I T I E S MAX -7 M 6 2C WW ,."CIIIES.ORG THE CITY cLE( pp, Council Action'Advise August 3, 2012 May 3, 2012 TO: Mayors, City Managers and City Clerks RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES League of California Cities Annual Conference — September 5 - 7, San Diego The League's 2012 Annual Conference is scheduled for September 5 - 7 in San Diego. An important part of the Annual Conference is the Annual Business Meeting (at the General Assembly), scheduled for noon on Friday, September 7, at the San Diego Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Please complete the attached Voting Delegate form and return it to the League's office no later than Wednesday, August 15, 2012. This will allow us time to establish voting delegate /alternates' records prior to the conference. Please note the following procedures that are intended to ensure the integrity of the voting process at the Annual Business Meeting. Action by Council Required. Consistent with League bylaws, a city's voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a cony of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that desi natine. the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. To register for the conference, please go to our website: www.cacities.org. In order to cast a vote, at least one person must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up -over- the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting. C Transferring Voting Card to Non - Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. o Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges. The Voting Delegate Desk, located in the conference registration area of the San Diego Convention Center, will be open at the following times: Wednesday, September 5, 9:00 a.m. — 6:30 p.m.; Thursday, September 6, 7:00 a.m. — 4:00 p.m.; and September 7, 7:30 -10:00 a.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but not during a roll call vote, should one be undertaken. The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city's voting delegate and alternates. Once again, thank you for completing the voting delegate and alternate form and returning it to the League office by Wednesday, August 15. If you have questions, please call Mary McCullough at (916) 658 -8247. Attachments: ® 2012 . Annual Conference Voting Procedures G Voting Delegate /Alternate Form LEA IGU E CITIES 1400 K Street, Suite 400 a Sacramento, California 95814 Phone: 916.658.8200 Fax: 916.658.8240 www.cacities.org Annual Conference Voting Procedures 2012 Annual Conference One City One Vote. Each member city has a right to cast one vote on matters pertaining to League policy. 2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the League Credentials Committee. 3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may, not be transferred to another city official who is neither a voting delegate or alternate. 6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. 7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting. O LEAGUE CITIES CITY:_ Newport Beach 2012 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to the League office by Wednesday, August 15, 2012. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk. 1. VOTING DELEGATE Name: Keith D. Title: Mayor Pro Tem 2. VOTING DELEGATE - ALTERNATE Name: NA 3. VOTING DELEGATE - ALTERNATE Name: Title: PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES. K' ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: Leilani I. Brown E -mail Ibrown(aD_newportbeachca.gov Mayor or ity Clerk Phone: (94 9) 644 -3005 (circle one) (signature) Date: May 23, 2012 Please complete and return by Wednesday, August 15t4, to: League of California Cities FAX: (916) 658 -8240 ATTN: Mary McCullough E -mail: mmccullough @cacities.org 1400 K Street (916) 658 -8247 Sacramento, CA 95814 LEAGUE OF CALIFOF:NJA C I T I ES CITY:_ NeWort Beach 2012 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to the League office by Wednesday, August 15, 2012. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk_ 1. VOTING DELEGATE Name: Keith D. Curry Title: Mayor Pro Tern 2. VOTING DELEGATE - ALTERNATE Name: NA 3. VOTING DELEGATE - ALTERNATE Name: Title: PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES. M ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: Leilani I. Brown E-mail IbrownAnewportbeachca.gov Mayor or ity Clerk 11Al Phone: (949) 644 -3005 (circle one) (signaure) Date: May 23, 2012 Please complete and return by Wednesday. August 15th, to: League of California Cities FAX: (916) 658 -8240 ATTN: Mary McCullough E- mail: mmccullough@cacities.org 1400 K Street (916) 658 -8247 Sacramento, CA 95814 TX Result Report P 1 05/23/2012 09:32 Serial No. AlUB011005922 TC: 147815 Addressee I Start Time Time I Prints Result Note 919166588240 05 -23 09:31 00:00:58 001/001 OK Note DPG'PagerSeparatiion °TX, 91'X0aTi X:ea Ori aginalzTX, CRLL:AanualFTX, CSRCSCSRC._ FWD:Forward. PC:PC -FAX, BND:Double -satlad Banding Direction. sp:special Origqinal. FCODE:F-COde, RTX:Re -TX, RLY:RelaY, MBX:COnfidential. BUL:BU licu.n. sIp:sIP Fax. IPADR:IP Address Fax, I- FAX:Internet Fax Result OK: Communication OK, S -OK: Stop Communication, PW -OFF: Power Switch OFF, TEL: RX from TEL, NG: Other Error, Cont: Continue, No Ans: No Answer, Refuse: Receipt Refused, Busy: Busy, N- Full:Memory Full, LOUR:Receiuing length Over, POUR:ReceiUing Page Over, FIL:File Error, DC:Decode Error, MDN:MDN Response Error, DSN:DSN Response Error. LE-AGUE CITIES �tiVV:- NewQOrt B �r-FI 2012 ANNUAL CONFERENCE VOTING DELEGATE /ALTERNATE FORM Please complete this form and return it to the League offie c by Wednesday, Aasrust 15. 2012. Forms nor sent by this deadline cony be snbmirted to the Voting Delegate D¢s lc located in tAc Annual Conference R¢gistra ti.- Arca. Your city eouncil may designate one otinn deleeate and uo to twn aIt¢rnat¢ . In order to vote at the Annual Business Meeting (Oenernl Assembly), voting delegates and alternates must be tlesignatetl by your city council. Picas- attach the co ncil resolution as pra.rordesignalioa. As n alte—toile, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action xalcan by the council. Pleas¢ note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated ar a will be limited to ndividvais (voting delegates and alxornatos) who are itlenNfied with a special sticker on their conference badge. This sticker can be obtained only at the Voting Dciegate Desk. 1. VOTING DELEGATE Name: Keith D. Curry Title; McMor Pro TOT 2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE N8mc: NA N32]tG: _ Title: Title: PLEASE A'['TACH COti NCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES. OR ATTEST: I affirm that the information provided reflects action by the city council to des[gnate the voting delegate and altcrnatc(sj. Name: I_etlanl I_ Brown _ E -n]ail rorownleD Mayor or ity Cl¢r1C - Phone- (849) 644 -3005 (e cic c) (erann c) Date ua MaY 23. 20, 2u' Pleas_ ¢omnletc and return by Wednesday_ A ISvn League o£Califbrn . Cities IFAXt (916) 658 -8240 ATTN: Mary- McCullough E -mail natrnccullougFVgcaciti es_org 1400 K Strccx (916) 658 -8247 S acramctno, CA 95814