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HomeMy WebLinkAbout04 - Part 3 - AttachmentsCity of Newport Beach Emergency Management ,V Plan F7�4W PO2% LI FORN PART THREE - ATTACHMENTS City of Newport Beach Emergency Management Plan BASIC PLAN ATTACHMENTS Attachment A Authorities and References Attachment B State of Emergency Orders and Regulations Attachment C Newport Beach Municipal Code Ordinance 2.20 Attachment D Mutual Aid Attachment E Continuity of Government Attachment F After- action Reports Attachment G Americans with Disabilities Act Attachment H Orange County Operational Area Agreement Attachment I Glossary Attachments Page 1 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN ATTACHMENT A AUTHORITIES AND REFERENCES (EOP 7) The City of Newport Beach EMP was written and revised utilizing the Federal, State, County, and City laws, regulations, and resolutions. FEDERAL AUTHORITY Public Law 93 -288: The Robert T. Stafford Disaster Relief Act Public Law 93 -288 provides the authority for the Federal government to respond to disasters and emergencies in order to provide assistance to save lives and protect public health, safety, and property. Under PL 93 -288, the President is authorized to: • Establish a program of disaster preparedness that uses services of all appropriate agencies; • Make grants to states, upon their request, for the development of plans and programs for disaster preparedness and prevention; and • Ensure that all appropriate Federal agencies are prepared to issue warnings of disasters to state and local officials. Title III: Disaster Assistance Administration PL 93 -288 gives the President the authority to declare that an emergency or a major disaster exists, provided that the governor of the affected state(s) has requested a declaration. Title III authorizes the President to: • Direct any Federal agency, with or without reimbursement, to use its available personnel, equipment, supplies, facilities, and other resources in support of state and local disaster assistance efforts; • Appoint a Federal Coordinating Officer to operate in the affected area; and • Form emergency support teams of Federal personnel to be deployed in an area affected by a major disaster or emergency to assist the Federal Coordinating Officer. Title III also sets forth authorized forms of assistance to be given in a major disaster or emergency area. Title IV: Federal Disaster Assistance Programs In addition, PL 93 -288 also allows the President to authorize any Federal agency to repair or reconstruct any federally owned facility that is damaged or destroyed by any major disaster. The President may: Attactunents Page 2 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN • Make contributions to state or local governments to help repair or reconstruct public facilities, as well as issue grants to help repair or reconstruct private nonprofit educational, utility, emergency, medical, and custodial care facilities; • Provide, either by purchase or lease, temporary housing for those who require it as a result of a major disaster; • Provide assistance on a temporary basis in the form of mortgage or rental payments to or on behalf of those who, as a result of financial hardship caused by a major disaster, have received written notice of dispossession or eviction; • Make grants to states for the purpose of state - issued grants to individuals or families to meet disaster - related necessary expenses or serious needs; and • Make loans to any local government that suffers a substantial loss of tax and other revenues as a result of a major disaster, has demonstrated a need for financial assistance, and sets forth the procedures for administration of such loans. Additional relief programs for major disaster areas, including distribution of food coupons and food commodities, relocation assistance, legal services, crisis counseling assistance and training, emergency communications, emergency public transportation, and fire suppression grants also are provided for under the Stafford Act. Title V: Economic Recovery for Disaster Areas A state governor may request assistance from the President for economic recovery under this act, provided that the governor designates a Recovery Planning Council for such area. The purpose of this council is to provide cooperative planning for development, restoration of employment base, and continued coordination of Federal aid programs for long -range restoration and rehabilitation of normal commercial, industrial, and other economic activities. PL 93 -288 authorizes the President to provide funds to any Recovery Planning Council as well as authorizes the appropriation of not in excess of $250 million to carry out the provisions of this title. Title VI: Miscellaneous PL 93 -288 also authorizes the President to prescribe such rules and regulations as may be necessary and proper to carry out any of the provisions of this Act. Attachments Page 3 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN STATE AUTHORITY The California Emergency Services Act (Chapter 7 of Division 1 of Title 2 of the California Government Code serves as the basic authority for conducting response and recovery operations and provides a declaration of Local Emergency, State of Emergency, or State of War Emergency, consistent with the provisions of the act. The California Emergency Plan is promulgated in accordance with the provisions of the Act, providing statewide authority and responsibility, and describing the functions and operations of government at all levels during extraordinary emergencies, including wartime. Section 8568 of the Act states, in part, "the State Emergency Plan shall be in effect in each political subdivision of the State, and the governing body of each political subdivision shall take such action as may be necessary; to carry out the provisions thereof." Consistent with this language, the City of Newport Beach Emergency Management Plan should be considered an extension of the State Emergency Operations Plan. IIW"MyXIMAI;4M COW &I Local Emergency The authority to proclaim a Local Emergency in Newport Beach is vested in the City Council, or in their absence, the Director of Emergency Services, or designated alternate. A proclamation of Local Emergency is invalid after seven days, unless ratified by the governing body. In the event that the governing body ratifies the proclamation, and the proclamation extends beyond seven days, the governing body must review the need to continue the proclamation at least every 30 days until the Local Emergency is terminated. In each case, the governing body must proclaim the termination of the Local Emergency as soon as conditions warrant or at the same time as the State terminates their proclamation. A proclamation of Local Emergency provides the governing body the authority to: • Provide mutual aid consistent with the provisions of local ordinances, resolutions, emergency plans, and agreements • Receive mutual aid from State agencies • Seek recovery of the cost of extraordinary services incurred in executing mutual aid agreements • Promulgate orders and regulations necessary to provide for protection of life and property • Promulgate orders and regulations imposing curfew • Require the emergency services of any local official or employee Attachments Page 4 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN • Requisition necessary personnel and material of any department or agency and obtain vital supplies and equipment • Request the governor to declare a State of Emergency • Allow local government to conduct emergency operations without facing liability for performing or failing to perform discretionary duties Additionally, certain immunities from liability are provided for in the Act. A Local Emergency is the "existence of conditions of disaster or extreme peril to the safety of persons and property within the territorial limits of City, City and County, or County caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, drought, sudden and severe energy shortage, plant or animal infestation or disease, the Governor's warning of an earthquake or volcanic prediction, an earthquake, or other conditions, which are likely to be beyond the control of the services, personnel, equipment, and facilities of that political subdivision and require the combined forces of other political subdivisions. State of Emergency The Governor can declare a State of Emergency when conditions warrant, and the proclamation is requested by the Mayor or Chief Executive of a City, the Chairman of the Board of Supervisors or County Administrative Officer. Alternately, the Governor may proclaim a State of Emergency in the absence of a request, if it is determined that conditions warrant a proclamation and local authority is inadequate to cope with the emergency. The proclamation must be in writing, be well publicized, and filed with Secretary of State as soon as possible following issuance. The proclamation is effective upon issuance. During a State of Emergency the Governor has the authority to promulgate, issue, and enforce orders and regulations within the affected area; and employ State personnel, equipment, facilities, and other resources to mitigate the effects of the emergency. If the Governor proclaims a State of Emergency, it may or may not include a request for a Federal Declaration of Emergency from the Director of FEMA, who in turn will advise the President. If a State of Emergency is proclaimed, local jurisdictions may be eligible for 75 percent reimbursement of damages and personnel costs. In addition, all state resources such as the National Guard and other personnel and material become available. A State of Emergency may be proclaimed by the Governor when: • Conditions of disaster or extreme peril exist which threaten the safety of persons and property within the State caused by natural or man-made incidents. Attachments Page 5 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN • The Governor is requested to do so by local authorities • The Governor finds that local authority is inadequate to cope with the emergency. • Whenever the Governor proclaims a State of Emergency, mutual aid shall be rendered in accordance with approved emergency plans when the need arises in any county, city and county, or city for outside assistance. • The Governor shall, to the extent deemed necessary, have the right to exercise all police power vested in the State by the Constitution and the laws of the State of California within the designated area. • Jurisdictions may command the aid of citizens as deemed necessary to cope with an emergency. • The Governor may suspend the provisions of orders, rules, or regulations of any state agency and any regulatory statute or statute prescribing the procedure for conducting state business. • The Governor may commandeer or make use of any private property or personnel (other than the media) in carrying out the responsibilities of their office. • The Governor may promulgate, issue, and enforce orders and regulations deemed necessary. The Director of the Governor's Office of Emergency Services may proclaim the existence of an emergency in the name of the Governor whenever conditions exist within any region or regions of the State that warrant the proclamation by the Governor of a State of Emergency and the Governor has not acted by reason of the fact that he has been inaccessible. This action will be ratified by the Governor as soon as he /she becomes accessible. In the event that the Governor does not ratify the action, he /she shall immediately terminate the proclamation. State of War Emergency Conditions under a State of War Emergency are for all intents and purposes the same as during a Local Emergency, or State of Emergency, with the added provision that officers and employees of the various political subdivisions within the State are required to obey all orders and regulations promulgated by the Governor during a State Of War Emergency. Failure to comply with this provision constitutes a misdemeanor and can Attachments Page 6 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN result in the discharge of the recalcitrant officer or employee by the Governor. In such cases, the Governor is authorized to designate a replacement for the discharged officer or employee. Additional State authorities for conducting emergency response and recovery operations include: Presidential Declaration of Emergency/Major Disaster Major disaster: A major disaster is defined as "any natural catastrophe (including any hurricane, tornado, storm, high water, wind driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, or drought), or, regardless of cause, any fire, flood, or explosion, in any part of the U.S. which in the determination of the President causes damage of sufficient severity and magnitude to warrant major disaster assistance under this Act to supplement the efforts and available resources of States, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or suffering caused thereby." Emergency: An emergency is defined as "any occasion or instance for which, in the determination of the President, federal assistance is needed to supplement state and local efforts and capabilities to save lives and to protect property and public health and safety, or to lessen or avert the threat of a catastrophe in any part of the U.S." PROCESS In order for the President to declare a federal major disaster or emergency, the Governor of California must submit the following: • Orange County's Local Emergency Proclamation • The California State of Emergency Proclamation The Governor's written request for federal assistance must also include: 1. Certification of implementation of the State Emergency Plan 2. Description of how the disaster caused needs beyond state /local capabilities 3. A description of state /local resources already committed 4. Preliminary estimates of supplementary federal assistance needed 5. The specific federal assistance programs needed 6. Certification of compliance with cost- sharing requirements of the Stafford Act Attachments Page 7 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN If the Governor requests and receives a Presidential declaration of an Emergency or Major Disaster under Public Law 93 -288 (Federal Disaster Relief Act of 1974), the Governor will appoint a State Coordinating Officer (SCO). A duly appointed Federal Coordinating Officer (FCO) and the SCO will coordinate and control state and federal efforts in support of OA and OA Member operations. BASIS FOR REQUEST The situation is of such severity and magnitude that effective response is beyond the capabilities of the State and affected local governments, and federal assistance under the Stafford Act is necessary to supplement the efforts and available resources of the State, affected local governments, disaster relief organizations, and compensation by insurance. If state and then federal emergencies are declared, the local jurisdictions may be eligible for reimbursement of 93.75 percent of the damages and associated response costs. In addition, federal resources such as the Military and other personnel and material may become available. References FEDERAL AUTHORITIES • Federal Disaster Relief Act of 1974 (PL 93 -288) • Federal Civil Defense Act of 1950 (PL 920) • Public Law 84 -99 • Homeland Security Act of 2002 • Homeland Security Presidential Directive (HSPD) 5 • Homeland Security Presidential Directive (HSPD) 8 • U.S. Department of Homeland Security (USDHS) National Incident Management System (NIMS) • U.S. Department of Homeland Security (USDHS) National Response Framework (NRP) • Presidential Directive 39 and 62 which direct primary terrorism investigative authority to U.S. Department of Justice /FBI STATE AUTHORITIES • State of California Emergency Plan • California Emergency Services Act, Chapter 7 of Division 1 of Title 2 of the Government Code • California Emergency Resources Management Plan (January 9,1986) and subplans (as issued by County) • Government Code Section 8605 • Cal EMA Earthquake Recovery Manual for Local Government (1993) • OASIS Operational Area Satellite Information System Guidelines (1993) Attachments Page 8 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN • Cal EMA Standardized Emergency Management System (SEMS) Guidelines • California Emergency Services Act, Government Code Section 8660, Good Samaritan Act • California Master Mutual Aid Agreement • California Law Enforcement Mutual Aid Plan • California Fire & Rescue Operations Plan • California Emergency Plan • Disaster Assistance Procedure Manual (Cal EMA) COUNTY AUTHORITIES • County of Orange Emergency Plan • County of Orange Nuclear Power Plant Emergency Plan (SONGS) • Orange County Fire Services Operational Area Mutual Aid Plan • Orange County Fire Service's Hazardous Materials Emergency Response Plan • Orange County Operational Area Marine Oil Spill Contingency Plan • American Red Cross Orange County Chapter -- Disaster Operations Plan • City of Newport Beach Municipal Code Ordinance 2.20 • City of Newport Beach Resolution 96 -97- Adoption of SEMS • City of Newport Beach Resolution 6732 - Operational Area Agreement (with exceptions) • Central Net Operations Authority Joint Powers Agreement • Metro Cities Net Fire Authority • The County of Orange Public Works Mutual Aid Agreement, June 11, 1990. • The Orange County Operational Area Building Damage Assessment Mutual Aid Agreement, January 25,1999. • Joint Operating Agreement between the City of Newport Beach and the Orange County Chapter, American Red Cross, April 20,1999 • City of Newport Beach Resolution 2006 -21- Adopting NIMS and it concepts and polices, March 14, 2006 Amendments SECTION 1. Section 8630 of the Government Code is amended to read: 8630. (a) A local emergency may be proclaimed only by the governing body of a city, county, or city and county, or by an official designated by ordinance adopted by that governing body. Attachments Page 9 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN (b) Whenever a local emergency is proclaimed by an official designated by ordinance, the local emergency shall not remain in effect for a period in excess of seven days unless it has been ratified by the governing body. (c) The governing body shall review the need for continuing the local emergency at least once every 30 days until the governing body terminates the local emergency. (d) The governing body shall proclaim the termination of the local emergency at the earliest possible date that conditions warrant. Attachments Page 10 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN ATTACHMENT B STATE OF EMERGENCY ORDERS AND REGULATIONS (EOP '7) ORDERS AND REGULATIONS WHICH MAY BE SELECTIVELY PROMULGATED BY THE GOVERNOR DURING A STATE OF EMERGENCY (Extracted from the California Emergency Plan) Order 1 It is hereby ordered that the period of employment for State Personnel Board emergency appointments, as provided in Section 19120 of the Government Code and State Personnel Board Rules 301 -303, be waived for positions required for involvement in emergency and /or recovery operations. The requirements and period of employment for such appointments will be determined by the Director, California Office of Emergency Services, but shall not extend beyond the termination date of said State of Emergency. Order 2 It is hereby ordered that in the area proclaimed to be in a State of Emergency and /or that specific area(s) designated by the Director, California Office of Emergency Services, outside of the proclaimed area(s) but which is (are) essential to the relief and aid of the lives and property within the proclaimed area, all drugs and medical supply stocks intended for wholesale distribution shall be held subject to the control and coordination of the Department of Health Services, Food and Drug Section. Authority imparted under this Order, and specific to the proclaimed emergency, shall not extend beyond the termination date of said State of Emergency. Order 3 It is hereby ordered that during the proclaimed State of Emergency appropriate parts of Sections 18020 -18026 of the Government Code and State Personnel Board Rules 130 -139 be waived to permit cash compensation to personnel whose work is designated by the Director, California Office of Emergency Services, as essential to expedite emergency and recovery operations for all time worked over the employee's regular workweek, at a rate of 1 -1/2 times the regular rate of pay. The Director, California Emergency Management Agency, will also designate the beginning and ending dates for such overtime for each individual involved. This waiver shall not extend beyond the termination date of said State of Emergency. Attachments Page 11 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN Order 4 It is hereby ordered that, in the area proclaimed to be in a State of Emergency and /or that specific area(s) designated by the Director, California Emergency Management Agency, outside of the proclaimed area(s) but which is (are) essential to the relief and aid of the lives and property within the proclaimed area, the provisions of Sections 3247 -3258 of the Civil Code relating to state contracting bonding requirements for the performance of heavy rescue, debris removal, expedient construction, preparation of mobile home sites, and related activities are suspended. This suspension shall not extend beyond the termination date of said State of Emergency. Order 5 It is hereby ordered that in the area proclaimed to be in a State of Emergency and /or that specific area(s) designated by the Director, California Emergency Management Agency, outside of the proclaimed area(s) but which is (are) essential to the relief and aid of the lives and property within the proclaimed area, those zoning, public health, safety, or intrastate transportation laws, ordinances, regulations, or codes which the Director, California Emergency Management Agency, determines impair the provision of temporary housing be suspended for a time not to exceed 60 days, after the proclaimed State of Emergency and authorization by the President upon the declaration of a Major Disaster for the Temporary Housing Program as prescribed in Section 404 of Public Law 93 -288 and Section 8654(a) of the Government Code. Order 6 It is hereby ordered that in the area proclaimed to be in a State of Emergency and /or that specific area(s) designated by the Director, California Emergency Management Agency, outside of the proclaimed area(s) but which is (are) essential to the relief and aid of the lives and property within the proclaimed area, distribution of intrastate petroleum stocks including those in refinery storage, major distribution installations and pipeline terminals, shall be held subject to the control and coordination of the Energy Resources Conservation and Development Commission. Petroleum stocks may be prioritized and diverted for use into a disaster area or in support of disaster mitigation operations. Any and all actions taken shall be at the discretion and judgment of the State Fuel Allocator, California Energy Commission, for use in disaster mitigation. Such actions shall be coordinated with and prioritized by the Director, Office of Emergency Services, but shall not extend beyond the termination date of said State of Emergency. Order 7 It is hereby ordered that in the area proclaimed to be in a State of Emergency and /or that specific area(s) designated by the Director, California Emergency Management Agency, outside of the proclaimed area(s) but which is (are) essential to the relief and aid of the lives and property within the proclaimed area, all banks will take emergency operating actions pursuant to Section 1916 of the Financial Code. Actions taken under Attachments Page 12 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN this Order, and specific to the proclaimed emergency, shall not extend beyond the termination date of said State of Emergency. Attachments Page 13 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN ORDERS AND REGULATIONS PROMULGATED BY THE GOVERNOR TO TAKE EFFECT UPON THE EXISTENCE OF A STATE OF WAR EMERGENCY (Extracted from the California Emergency Plan) Order 1 It is hereby ordered that the following orders and regulations, numbered 2 through 12, having been duly made in advance of a State of War Emergency, approved by the California Emergency Council and filed with the Secretary of State and the county clerk of each county, shall take full effect upon the existence of a State of War Emergency and shall remain in full force and effect until amended or rescinded or until termination of said State of War Emergency. (See Section 8567(a), (b), and (d), State Emergency Services Act.) Order 2 It is hereby ordered that, immediately upon the existence of a State of War Emergency, all counties, cities and counties, and cities of the State will immediately sound the indicated warning signal and /or take all other appropriate actions to warn residents. The warning signals necessary to effectuate this action shall be those prescribed by the Federal Government for this purpose. Order 3 It is hereby ordered that the Director of the Emergency Management Agency is authorized and directed to act on behalf of the Governor and in the name of the State of California in implementing and operating the California War Emergency Plan; and he is authorized to assume command and control of operations within the state in accordance with such plan, insofar as adherence to such plan is adequate and to deviate from such plan, as directed by the Governor or to the extent and in such manner as he may deem necessary for the protection of life, property and resources of or within the State against unforeseen circumstances or hazards which, by reason of their character or magnitude, are beyond the scope of such plan; and It is further ordered that the Director of the Emergency Management Agency is authorized to delegate such powers as are herein granted, or as authorized under Article 5 of the California Emergency Services Act, to personnel of his office as he may deem necessary and such personnel may act on behalf of and in the name of the Director of the Office of Emergency Services in carrying out any authority so delegated. Order 4 It is hereby ordered that all public employees or persons holding positions of responsibility in the State or in accredited local emergency organizations and all registered disaster service workers and all unregistered persons impressed into service during a State of War Emergency by a person having the authority to command the aid of citizens in the execution of his duties, are hereby declared to be members of the Attachments Page 14 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN Statewide War- Emergency Organization. It is further ordered that all officials of local political subdivisions of the State and all registered disaster service workers who perform duties in the State or Regional emergency operations headquarters are hereby declared to be personnel of the State War- Emergency Organization for the period of the State of War Emergency, subject to the direction of the Governor, the Director of the Emergency Management Agency, and /or the Manager of the regional headquarters to which such persons are assigned or attached; and it is further ordered that all officials and registered disaster service workers heretofore designated as Coordinators or as staff personnel of Operational Area organizations, which have been ratified by the California Emergency Council, are hereby declared to be personnel of the State War - Emergency Organization. Order 5 It is hereby ordered that the governmental functions for the protection of lives, property, and resources of the State and of every political subdivision thereof shall continue in full force and effect, and all duly constituted officials of the State and of every political subdivision thereof shall continue to discharge their responsibilities and shall comply with, enforce and assume the responsibility for implementing such regulations and orders not inconsistent with or contradictory to rules, regulations or orders issued by the President of the United States or the Commanding General, Sixth United States Army, as are now or may hereafter be promulgated by the Governor, in accordance with approved plans and procedures. Order 6 It is hereby ordered that, in accordance with national and state policy, as reflected in the General Freeze Order, Part A, California Emergency Resources Management Plan, all retail sales and transfers of consumer items are prohibited for a period of at least five days following the onset of a State of War Emergency, except for the most essential purposes as determined by Federal, State or Local authorities and except for essential health items and perishables in danger of spoilage. Order 7 It is hereby ordered that the sale of alcoholic beverages shall be discontinued immediately. Order 8 It is hereby ordered that all petroleum stocks for California distribution, including those in refinery storage, major distributing installations and pipeline terminals, shall be held subject to the control of the State Petroleum Director; and It is further ordered that, following the period of prohibition of sales imposed by Order 6, retail outlets for petroleum products shall operate in accordance with rules and regulations prescribed by the State Petroleum organization as outlined in Part B -VII of the California Emergency Resources Management Plan. Attachments Page 15 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN Order 9 It is hereby ordered that all wholesale food stocks, including those under the control of processors, wholesalers, agents and brokers be held subject to the control of the State Food Director, except that: Fresh fluid milk, fresh vegetables, and bread are not subject to this order; and supplies necessary for immediate essential use, on the basis of 2,000 calories per person per day, of persons in homes or in mass care centers, restaurants, hotels, hospitals, public institutions, and similar establishments feeding approximately 100 persons or more per day, may be obtained from wholesale and /or retail sources upon approval by local authorities operating in accordance with existing State and Federal food supply policies; and It is further ordered that, following the period of prohibition of sales imposed by Order 6, retail outlets for food stocks shall operate in accordance with rules and regulations prescribed by the State Food Organization as outlined in Part B -III of the California Emergency Resources Management Plan. Order 10 It is hereby ordered that all drugs and medical supply stocks in California, intended for wholesale distribution, shall be held subject to the control of the Chief, State Emergency Medical and Health Organization; and It is further ordered that, following the period of prohibition of sales imposed by Order 6, retail outlets for drugs and medical supplies shall operate in accordance with rules and regulations prescribed by the State Emergency Medical and Health Organization as outlined in Part B -IV of the California Emergency Resources Management Plan. Order 11 It is hereby ordered that all banks will take emergency operating actions pursuant to Sections 1915 and 1916 of the Financial Code. Order 12 It is hereby ordered that, pursuant to the California Emergency Resources Management Plan, Part B -II, Economic Stabilization, and in conjunction with the lifting of the General Freeze Order as referred to in Order 6, price and rent control and consumer rationing will be invoked and administered by the State Economic Stabilization Organization. Rationed items may include those identified in the list of essential survival items contained in Part A, California Emergency Resources Management Plan and such other items as may be in short supply. Attachments Page 16 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN ATTACHMENT C NEWPORT BEACH MUNICIPAL CODE ORDINANCE 2.20 (EOP 7) Chapter 2.20 EMERGENCY SERVICES Sections: 2.20.010 Purposes 2.20.020 Emergencies Defined 2.20.030 Emergency Council -- Members 2.20.040 Emergency Council -- Powers 2.20.050 Emergency Operations Plan 2.20.060 Director and Assistant Director of Emergency Services Powers and Duties 2.20.070 Director -- Assistant Director -- Emergency Powers 2.20.080 Emergency Organization 2.20.090 Expenditures 2.20.100 Violation 2.20.110 Severability 2.20.010 Purpose The purpose of this chapter is to provide for the preparation and implementation of plans to provide services within this City in the event of an emergency, to empower certain City officials to promulgate orders and regulations necessary to provide for the protection of life and property or to preserve public order and safety, and to provide for the coordination of the emergency service functions of this City with all other public agencies and affected private persons, corporations, and organizations. (Ord. 88-44 1 (part), 1988: Ord. 87 -101 (part), 1987) 2.20.020 Emergency Defined As used in this chapter, "local emergency' or "emergency" means the actual or threatened existence of conditions of disaster or of extreme peril to the safety of person and property within the City caused by such conditions as air pollution, fire, flood, storm, tsunami, drought, sudden and severe energy shortage, plant or animal infestation or disease, the Governor's warning of an earthquake or volcanic eruption, riot, or other conditions, except those resulting from a labor controversy, which are, or are likely to be, beyond the control of the services, personnel, equipment and facilities of the City, and the control of which requires the combined forces of this City with other political subdivisions. (Ord. 88 -221 (part), 1988: Ord. 87 -101 (part) 1987) Attachments Page 17 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN 2.20.030 Emergency Council -- Members The City of Newport Beach Emergency Council is hereby created and shall consist of the following members: a) The Mayor, who shall be chairman, or in his or her absence, the Mayor Pro Tempore; b) The remaining members of the City Council; c) Other officers and employees of the City of Newport Beach, and representatives of civic, business, labor, veterans, professional, or other organizations within the community, as may be designated as members by the emergency operations plan. (Ord. 88 -441 (part), 1988: Ord. 97 -101 (part), 1987) 2.20.040 Emergency Council— Powers The Emergency Council is empowered to review, and recommend for adoption by the City Council, emergency and mutual aid plans and agreements and such ordinances, resolutions, rules, and regulations as are necessary to implement these plans and agreements, and to perform such other functions as may be designated in the emergency operations plan. The Emergency Council shall meet upon call of the Mayor or in his or her absence the Mayor Pro Tempore or the City Manager. (Ord. 88 -44 1 (part), 1988: Ord 87 -101 (part), 1987) 2.20.050 Emergency Operations Plan The City Council shall adopt an emergency operations plan. The plan shall provide for the effective mobilization of all of the resources of the City, both public and private, to meet any condition constituting a local emergency, state of emergency, or state of war emergency as those terms are defined in this chapter or by state law. The Emergency Council shall periodically review the plan and propose, to the City Council, changes which will insure the maximum effectiveness of the plan. The plan shall be considered supplementary to this chapter, but shall have the effect of law whenever an emergency, as provided in this chapter, has been proclaimed. (Ord. 88 -441 (part), 1988: Ord 87 -101 (part), 1987) 2.20.060 Director and Assistant Director of Emergency Services -- Powers and Duties The Director of Emergency Services, who shall be the City Manager, and Assistant Director of Emergency Services, who shall be appointed by the Director shall have the following powers and duties: (a) Request the City Council proclaim the existence or threatened existence of a local emergency, and the termination there of, if the Council is in session. The Director or Assistant Director may issue such a proclamation if the Council is not in session, and in such event, the City Council shall take action to ratify the proclamation at the Attachments Page 18 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN earliest practicable time, but in no event more than seven days after issuance of the proclamation; (b) Request the Governor proclaim a state of emergency when, in the opinion of the Director or Assistant Director, resources available locally are inadequate to cope with the emergency; (c) Control and direct the efforts of the emergency organization of the City to accomplish the purposes of this chapter; (d) Direct cooperation between, and coordination of, the services and staff of the emergency organization of the City and resolve questions of authority and responsibility that may arise between them; (e) Represent the emergency organization of the City in all dealings with public or private agencies pertaining to emergencies as defined in this chapter; (f) Prepare and maintain, on a current basis, the emergency operations plan as provided, and described, in this chapter, and submit the plan to the City Council for approval. (Ord. 88-441 (part), 1988: Ord 87 -101 (part), 1987) 2.20.070 Director -- Assistant Director -- Emergency Powers In the event of the proclamation of a local emergency, the proclamation of a state of emergency by the President, Governor, or State Director of the California Emergency Management Agency, the Director is empowered, within limitations specified in the City Charter, to do the following: (a) Make, issue, and enforce rules, orders or regulations reasonably related to the protection of life and /or property, or the preservation of public order and safety. These rules, orders and regulations shall include, but not be limited to, any one or more of the following: (1) An order imposing a curfew within the entire City, or designated boundaries. The order imposing the curfew shall prohibit the presence of any person on any public highway, sidewalk or place, and may prohibit presence in any outdoor place, public or private, (2) An order prohibiting access to, travel along, or egress from any public or private street, highway or road within the City, (3) An order prohibiting or restricting the sale of alcoholic beverages in or from any business in all or a portion of the City; (b) All rules, orders and regulations made and issued pursuant to this chapter, and any amendment or rescission thereof, shall be in writing and given widespread publicity and notice. No rule, order or regulation issued pursuant to this chapter shall be effective unless and until widespread publicity and notice have been given, and, in the case of any curfew order, such order shall not be effective until notice of the curfew order has been given within the boundaries of the area subject to the curfew Attachments Page 19 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN by mobile sound trucks or vehicles equipped with public announcement systems. Rules, orders and regulations issued pursuant to this chapter shall remain in effect for the period specific in the declaration of emergency, but no rule, order or regulation shall remain in effect for more than seven days unless confirmed and ratified by the City Council. All rules, orders and regulations issued pursuant to this chapter shall be ratified and confirmed at the earliest practicable time by the City Council, but in no event shall confirmation and ratification occur more than seven days after issuance. Prior to confirmation and ratification, the Director or Assistant Director shall provide the City Council with the written emergency proclamation, all other related documents, and a report explaining the facts and circumstances which prompted the emergency proclamation and issuance of emergency rules, orders and regulations; (c) To obtain vital services, supplies, equipment and such other properties as are found lacking and needed for the protection of the life and property of people, bind the city to pay fair market value for the goods and services, and if required immediately, to commandeer the same for public use; (d) To require emergency services of any City officer or employee, and to requisition the necessary City material, and in the event of the proclamation of extreme emergency by the Governor, in the region in which this City is located, to request the aid of as many citizens of this community as the Governor deems necessary in the execution of these duties. Such person shall be entitled to all privileges, benefits and immunities as provided by state law for registered emergency services and disaster workers and volunteers; (e) Exercise all ordinary powers of the City Manager, as well as all special powers conferred upon the Manager by this chapter, by any provision of state or local law, by any agreement approved by the City Council, by the emergency operations plan then in effect, or special power vested in City by any other lawful authority; (f) Designate the order of succession to the office of Director of Emergency Services to take effect in the event the Director, and Assistant Director, are unavailable to take appropriate action pursuant to the provisions of this chapter. The order of succession shall be approved by the City Council and shall be specified in the emergency operations plan. (Ord. 88 -441 (part), 1988: Ord 87 -101 (part), 1987) 2.20.080 Emergency Organization All officers and employees of this City, together with those volunteer forces enrolled to aid them during an emergency, and all groups, organizations and persons who may by agreement or operation of law be charged with duties incident to the protection of life and property in this City during an emergency, including persons pressed into service under the provisions of Section 2.20.070 of this chapter, shall constitute the Emergency Attachments Page 20 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN Organization of the City of Newport Beach. (Ord. 88-44 1 (part), 1988: Ord 87 -10 1 (part), 1987) 2.20.090 Expenditures Any expenditures made in connection with the provision of emergency services, including mutual aid activities, shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the City of Newport Beach. (Ord. 88 -441 (part), 1988: Ord 87 -101 (part), 1987) 2.20.100 Violation It shall be a misdemeanor punishable as provided in Section 1.04.010 of the Municipal Code of the City of Newport Beach, for any person during an emergency to: (a) Willfully obstruct, hinder, or delay any member of the Emergency Organization in the enforcement of any lawful order, rule or regulation issued pursuant to this chapter, or in the performance of any duty imposed upon the member by virtue of this chapter; (b) Do any act forbidden by any lawful rules or regulations issued pursuant to this chapter, or to imperil the lives or property of inhabitants of this City, or to prevent, hinder, or delay the defense or protection thereof; (c) Wear, carry or display, without lawful authority, any means of identification specified by the emergency agency of the State of California or the City of Newport Beach. (Ord. 88-441 (part), 1988: Ord 87 -101 (part), 1987) 2.20.110 Severability If any section, subsection, sentence, clause or phrase of this chapter is, for any reason, held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this chapter. The City Council hereby declares that it would have passed the ordinance codified in this chapter and each and every section, subsection, sentence, clause or phrase not declared invalid or unconstitutional without regard to whether a portion of the ordinance codified in this chapter would be subsequently declared invalid or unconstitutional. (Ord. 88-441 (part), 1988: Ord 87 -101 (part), 1987) Attachments Page 21 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN ATTACHMENT D MUTUAL AID (EOP 26) The Statewide mutual aid system is codified in the California Disaster and Civil Defense Master Mutual Aid Agreement. The Agreement was developed in 1950 and has been adopted by all counties and incorporated cities in the State of California. The Master Mutual Aid Agreement creates a formal structure wherein each local jurisdiction retains control of its own facilities, personnel, and resources, but may also receive or render assistance to other jurisdictions within the State. State government is obligated to provide assistance to local jurisdictions to the extent possible. To facilitate the coordination of mutual aid, the State has been divided into six Cal EMA Mutual Aid Regions (three Administrative Regions). Regional Fire & Rescue and Law Enforcement Coordinators are assigned at the Operational Area level. Responsibilities within the context of the State Emergency Plan Master Mutual Aid Agreement are: Incorporated Cities • Develop and maintain an Emergency Management Plan consistent with the State Emergency Operations Plan and the Master Mutual Aid Agreement • Maintain liaison with neighboring jurisdictions, the Orange County Operational Area, and California Emergency Management Agency (Cal EMA) • Designate staging areas for the purpose of providing rally points for incoming mutual aid and a staging area for support and recovery operations Operational Areas • Coordination of mutual aid within the Operational Area • Maintain liaison with Cal EMA personnel • Request mutual aid from the Cal EMA Region I Manager Cal EMA— Region I • Maintain liaison with State, Federal, and Local Authorities • Provide planning guidance and assistance to Operational Area and Local Jurisdictions • Respond to requests for mutual aid • Provide a clearinghouse for emergency operation information Attachments Page 22 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN Cal EMA— Headquarters • Perform executive functions assigned by the Governor • Coordinate response and recovery operations of State Agencies • Provide a Statewide clearinghouse for emergency operations information • Prepare and disseminate proclamations for the Governor • Receive and process requests for mutual aid • Receive and process requests for Federal disaster assistance • Direct the allocation of Federal and out -of -state resources MUTUAL AID POLICIES AND PROCEDURES • Mutual aid resources will be provided and utilized in accordance with the Master Mutual Aid Agreement. These agreements include Fire & Rescue, Law Enforcement, Medical, Coroner, Building Inspector, and Public Works Agreements. • During a proclaimed emergency, inter jurisdictional mutual aid will be coordinated at the appropriate Operational Area or Mutual Aid Regional Level whenever available resources are: • Subject to State or Federal control • Subject to military control • Located outside the requesting jurisdiction • Allocated on a priority basis • Local agencies should, whenever possible, provide incoming mutual aid forces with portable radios, using local frequencies. • Local agencies, receiving mutual aid, are responsible for logistical support of reporting personnel. • Requests for, and coordination of, mutual aid support will normally be accomplished through established channels (cities to Operational Areas to Mutual Aid Regions to State level). Fire and Law Enforcement mutual aid systems work directly from local fire, to county fire, to region fire, to state fire and law enforcement from local police, to county sheriff, to region, to state). • Requests should specify, at a minimum: • Number and type of personnel needed • Type and amount of equipment needed • Reporting time and location • Authority to whom forces should report • Access routes • Estimated duration of operations Attachments Page 23 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN AUTHORITIES AND REFERENCES Federal Disaster Relief Act of 1974 (Public Law 93 -288) California Master Mutual Aid Agreement California Fire & Rescue Emergency Plan California Law Enforcement Mutual Aid Plan Orange County Operational Area Mutual Aid Plan for the Fire Service Attachments Page 24 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN ATTACHMENT E CONTINUITY OF GOVERNMENT (EOP 17) Within the context of this document, the concept of Continuity of Government is comprised of three elements: 1. Standby Officers for the Governing Body 2. Alternate Seat of Government 3. Preservation of Vital Records Specifics of each element are addressed in sub topics of this Attachment. STANDBY OFFICERS Article 15, Chapter 7, Division 1, Title 2, California Government Code provides the authority, as well as the procedures to be employed, to assure continued functioning of political subdivisions within the State of California. Generally, Article 15 permits the appointment of up to three Standby Officers for each member of the governing body, and up to three Standby Officers for the Chief Executive, if not a member of the governing body. Article 15 permits provision for the succession of officers who head departments having duties in the maintenance of law and order, or in the furnishing of public services relating to health and safety. Article 15 also outlines procedures to assure continued functioning of political subdivisions in the event the governing body, including Standby Officers, are unavailable to serve. Government Code 8642 states: "should there be only one member of the governing body present, he may call and hold meetings to perform acts necessary to reconstitute the governing body." LINE OF SUCCESSION FOR DIRECTOR OF EMERGENCY SERVICES Director City Manager First Alternate Assistant City Manager Second Alternate Fire Chief Third Alternate Police Chief Fourth Alternate Public Works Director Fifth Alternate Administrative Services Director Sixth Alternate Municipal Operations Director Attachments Page 25 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN Director City Manager Eighth Alternate Community Development Director Ninth Alternate Community Development Director Tenth Alternate Recreation & Senior Services Director City Department Director Line of Succession Each City department has a line of succession for their position. In the absence of the Department Director, the next in charge will automatically assume the department director's responsibilities and full authority. Department Director's will take actions necessary, utilizing their personnel and resources, to mitigate, respond to, and assist the City in recovering from disasters. ALTERNATE SEAT OF GOVERNMENT (EOP 15) First Alternate Emergency Operations Center 870 Santa Barbara Dr. Second Alternate Central Library /Theater 1000 Avocado Third Alternate Fire Station #7 20401 Acacia Avenue Fourth Alternate PD Tactical Command Vehicle 870 Santa Barbara Preservation of Vital Records (EOP 18) Vital records are defined as those records essential to: • Protect the rights and interests of individuals. Examples include vital statistics, land and tax records, license registers, and articles of incorporation. • Conduct emergency response and recovery operations. Records of this type include utility system maps, locations of emergency supplies and equipment, the City's Emergency Management Plan, and personnel rosters. • Re- establish normal governmental functions. Included in this group are charter, statutes, ordinances, court records, and financial records. Each level of government down to the departmental level is responsible for designating a custodian for vital records, and ensuring vital records storage and preservation is accomplished. Vital records storage methods that might be utilized include, but are not necessarily limited to: Attachments Page 26 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN • Fireproof containers • Vault storage (both in and out of the jurisdiction) The City Clerk is the designated custodian of vital records. For more information, see the Vital Records Annex located in the Finance and Administration Section. Attachments Page 27 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN ATTACHMENT F AFTER - ACTION REPORTS (EOP 33) Standardized Emergency Management System - AFTER ACTION REPORT PART I - GENERAL INFORMATION NAME OF AGENCY: TYPE OF AGENCY: BEGAN: ❑ City ❑ State Agency []Other ENDED: ❑ County ❑ Federal Agency ❑ Operational Area ❑ Special District OES ADMINISTRATIVE REGION: DATES OF EVENT: (MONTH/DAY/YEAR) ❑ Coastal (Oakland Office) BEGAN: ❑ Inland (Sacramento Office) ENDED: ❑ Southern (Los Alamitos Office) TYPE OF EVENT: TYPE OF HAZARD OR EXERCISE SCENARIO: Exercise Type: OR ❑ Avalanche ❑ Flood ❑ Terrorism ❑ Table Top ❑ Actual Occurrence ❑ Civil Disorder ❑ Fire (Structural) ❑ Tsunami ❑ Functional ❑ Planned Event: ❑ Dam Failure ❑ Fire (Wildland) ❑ Winter Storm ❑ Full Scale ❑ Drought ❑ Landslide ❑ Other (Specify) (Specify) ❑ Earthquake ❑ Mudslide PART II - SEMS FUNCTIONS EVALUATED TOTAL EVALUATION - Circle: CORRECTIVEACTIONREQUIREMENTS: ( Checktoindicatecorrectiveacumis SEMS FUNCTION PARTICIPANTS (5) Satisfactory OR required) (Each Function) (NI) Needs improvement PLANNING TRAINING PERSONNEL EQUIPMENT FACILITIES Management. Public hdormation, Safety, Liaison, Interagency S NI Coordination, Sescurinc, Etc. Command (Field): Public Information, Safety, Liaison, Interagency S NI Coordua¢on, SeGrrit , etc. Operations: Law Enforcement, Fire /Rescue, Coast. & S NI Engineering, Medical /Health, Care & Shelter, etc. Planningllntelfigence: Situation Status & Analysis, Do,mnentation, Advance S NI Planning. Demobilization, etc. Logistics: Services, Support, Facilities, Personnel, Procurement, S NI Supplies, Equipment, Food, etc. Finance /Administration: purchasing, Cost Unit, Time Unit, Compensation and S NI Claims, etc. Other Participants: Exercise Staff, C...Nty Volunteers, em. # f S Ni Tmat PART III - AFTER ACTION REPORT QUESTIONNAIRE Attachments Page 28 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN This questionnaire must be completed for all functional or full -scale exercises, and actual occurrences. Responses to questions 20 -24 should address areas identified as "needing improvement and corrective action" in Part I; as well as any "No" answers given to questions 1 -19 below: DISASTER NAME: PLANNED EVENT/EXERCISE NAME: QUESTION: YES NO NA 1. Were procedures established and in place for response to the disaster? 2. Were procedures used to organize initial and ongoing responses? 3. Was the ICS use to manage field response? 4. Was Unified Command considered or used? 5. Was your EOC and/or DOC activated? 6. Was the EOC and/or DOC organized according to SEMS? 7. Were sub - functions in the EOC/DOC assigned around the five SEMS functions? S. Were response personnel in the EOC/DOC trained? 9. Were action plans used in the EOC/DOC? 10. Were action planning processes used at the field response level? 11. Was there coordination with volunteer agencies such as the Red Cross? 12. Was an Operational Area EOC activated? 13. Was Mutual Aid requested? 14. Was Mutual Aid received? 15. Was Mutual Aid coordinated from the EOC/DOC? 16. Was an inter - agency coordination group established at the EOC/DOC level? 17. Was communication established and maintained between agencies? 18. Was the public alerting and warning conducted according to procedure? 19. Was public safety and disaster information coordinated with the media? 20. What response actions were taken by your agency? Include such things as mutual aid, number of personnel, equipment and other resources: 21. As you responded, was there any part of SEMS that did not work for your agency? If so, how would (did) you change the system to meet yaw needs? 22. As a result of your response, are any changes needed in your plans or procedures? Please provide a brief explanation: 23. As a result of your response, please identify any specific areas not covered in the current SEMS Approved Course of Instruction or SEMS Guidelines? 24. If applicable, what recovery activities have you conducted to date? Include such things as damage assessment surveys, hazard mitigation efforts, reconstruction activities, and claims filed: Attachments Page 29 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN I PART IV - NARRATIVE I Attachments Page 30 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN The space below may be used if desired to provide additional comments pertaining to Part III questions 20 -24, or for any additional observations: FORM COMPLETED BY: YOUR AGENCY NAME: (Print Name) BUSINESS PHONE: ( ) OES USE ONLY REPORT DUE DATE; Date Received: DATE COMPLETED: Received by: Attachments Page 31 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN ATTACHMENT G AMERICAN WITH DISABILITIES ACT (EOP 16) Emergency Management Plan Compliance The City of Newport Beach, valuing its diverse population and attending to all community needs, strives to comply with the Americans with Disability Act (ADA). This need became evident after significant challenges surfaced following the Loma Prieta Earthquake in 1989 and the Northridge earthquake in 1994. The City must ensure that disaster planning, response, and recovery takes into consideration the citizens highlighted in the Americans with Disability Act. After a disaster strikes, response to citizens -in -need will be initiated without prejudice. The City of Newport Beach will depend on and coordinate with the American Red Cross. According to the 1996 Statement of Operational Relationship between the Department of Social Services and the American Red Cross, the Red Cross will make every effort possible to select shelter sites that are accessible for citizens with disabilities and work to include compensatory equipment in their shelter design. Furthermore, the American Red cross will provide disabled shelter residents with appropriate literature and through the use of their human relations liaisons, they will ensure the needs of their clients are being met in accordance with the ADA. The City of Newport Beach will work closely with the American Red Cross, Orange County Department of Social Services, and the Department of Rehabilitation to ensure that other response and recovery needs such as food, transportation, and communication are appropriately addressed. The City of Newport Beach will make every effort possible in an emergency to deal with all the citizens of Newport Beach's needs. In the initial hours of a disaster there may be a shortage of resources and priorities will be on lifesaving operations, not care and sheltering. The needs of every individual will require time to be met. Preparing For Emergencies Working with the Disability Community Who are people with Disabilities? According to the U.S Census Bureau, 54 million Americans, about one -fifth of the U.S population have a disability. The typical estimation of the disabled population in any community can be generated by taking the population and dividing by five. The result approximates the number of residents with disabilities in that community. Some communities will have a larger or smaller Attachments Page 32 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN proportion of citizens with disabilities, but few vary markedly from this calculation. • Nearly four million people require the assistance of another person for daily life activities such as getting dressed, eating and bathing (Source: U.S Census). • More than 8 million Americans have limited vision; 130,000 are totally blind (American Foundation for the Blind). • 28 million Americans have hearing loss; 500,000 are completely deaf (National Association of the Deaf). • There are 1.5 million wheelchair users. An additional 4 million people require mobility aids such as canes and walkers (U.S Census). • More than 7 million people have mental retardation (U.S Department of Health and Human Services). • Many individuals have more than one disability. Figures like these reflect the range of issues that need to be taken into account in developing and carrying out emergency plans. For instance, mobility limitations may make it difficult to climb up and down the stairs or to move quickly over long distances. Vision impairments might impede the reading of signs or the traversing of unfamiliar or altered terrain. Hearing limitations could prevent one from following warnings or instructions. And a variety of mental disabilities might impair an individual's ability to appreciate or respond to an emergency. Valuable as they are, statistics give emergency planners only a superficial impression of the impact of disability during an emergency. What is more important is the experience of disability, which raises such questions as: • What is it like to be a person with a disability during and after and emergency? • Can one hear or understand the warnings? • Can one quickly exit a home or workplace? • Can one move about the community after escaping? • Are there special necessary or even vital daily items (medicines, power supplies, medical devices) that are not likely to be available in emergency shelters? • Are basic services like restrooms and showers available and accessible to people with disabilities? These questions are not always easy to answer. That is why it is imperative to analyze the various needs and form meaningful partnerships with the disability community. Attachments Page 33 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN Partnership with Disability Community: Opportunities and Benefits Involving and listening to people with disabilities assures the best insights for addressing their needs. Emergency planners should: • Identify those in the community who might have special needs before, during and after a disaster or emergency. Doing so ahead of time results in an improved emergency plan, a better determination of resources needs, and more informed actions and decisions. • Customize awareness and preparedness messages and materials for specific groups of people, thereby increasing the ability of these individuals to plan and survive in the event of an emergency. Such preparedness allows appropriate allocation of critical personnel, equipment and assets during the response period, and reduces 9 -1 -1 call volume. • Educate citizens with disabilities about realistic expectations of services during and after and emergency even while demonstrating a serious commitment to their special needs. Such education results in a more cooperative relationship with local authorities and enhances their appreciation of the concerns of people with disabilities. It also leads to improved response by the entire community. • Learn and gain from the knowledge, experiences, and non - traditional resources the disability community can bring to a partnership effort with emergency professionals. By utilizing and embracing members of the disability process, emergency personnel often discover creative solutions before they are needed during an emergency. These solutions may benefit not only the disability community but the general population. • Work with institutional and industry specific groups that are not typically considered to be emergency service resources, but that can offer valuable and timely support to emergency professionals. Identifying and marshalling these groups ahead of time leads to a better prepared service community able to take on responsibilities during an emergency. It also leads to a unified team able to quickly assess and communicate service gaps during an emergency, and to a host of additional equipment, materials and skilled personnel. Communication Is The Key Communication is the lifeline of emergency management. This is especially true for people with disabilities, many of whom are unemployed, socially isolated, or in other ways less connected to society than their non - disabled counterparts. Fortunately, most emergency management communication can be implemented as a simple adjunct to more general strategies. Communication with members of Attachments Page 34 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN the disability community must be viewed differently depending on the point at which it is initiated. This can be done: well before an event, as part of a preparedness outreach effort; prior to an event, as emergency warning or notification; during an event, as emergency information and instruction, or following the event, as recovery information. The medium used to reach people may change at different points in the timeline. In addition, the technology employed may vary, and the amount of labor required to complete the task may change. In general, however, there are some important considerations to keep in mind when directing communication on one's own or in partnership with the media. • Television stations must be responsible to all viewers and not run a text message "crawl" across a television screen in any area reserved for closed captioning as this will make both sets of messages unintelligible for deaf or hard of hearing viewers. • Camera operators and editors need to include the sign language interpreter in the picture if one is interpreting next to the official spokesperson presenting emergency information. • Those setting up emergency hotlines during an event should include TTY /TDD (Text telephone, also known as telecommunication device for the deaf) numbers when available, or the instruction "TTY callers use relay." Make sure the same information is provided by the official spokesperson and is used on television and radio. • Frequently repeat the most essential emergency information in a simple message format those with cognitive disabilities can follow. Evacuation Planning For People With Disabilities Not all disasters require residents to flee their homes or businesses. However, the need for escape or rapid exit is common enough that is should be explicitly addressed as part of emergency planning efforts. Such planning can be a lifesaver. Experience demonstrates that people who are aware of evacuation procedures and who engage in escape drills are more successful in exiting buildings than those who are unfamiliar with the procedures. There are several types of facilities and structures where special consideration is required in connection with the evacuation of people with disabilities. Attachments Page 35 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN Buildings, Residential Facilities And Other Tall Or Large Structures With Relatively Permanent Residents As part of emergency planning efforts, it is important to work with the administrators of these facilities to ensure each structure has a workable evacuation plan in place, and that the administrators under take regular drills so residents or employees within their structures are familiar with these plans. These drills, of course, should pay adequate attention to the special needs of all people with disabilities, not just those in wheelchairs and with other mobility impairments, but also those with visual, hearing, or mental impairments. In addition, it is good to work with groups that represent smaller organizations, like home health care regulators or local business associations, to encourage each of their members to undertake these same activities. Entire Communities Evacuations of entire communities typically take place over a longer period than facility evacuations. They can be even more traumatizing, since people are leaving their homes, businesses and possessions behind. Community evacuation plans should be designed to allow the necessary time, consideration, and assistance for people with disabilities to be adequately notified of evacuation plans. They also must be able to bring with them special equipment (e.g. wheelchairs, dialysis machines, and ventilators) and guide animals. In some communities, these concerns have led to the creation of staggered evacuation orders with notification to large care facilities ahead of the general population because the lead time is so much longer. Communities may need to provide accessible transportation support and other resources if people are ordered to evacuate the area. Include Disability Needs in the Recovery Phase The recovery phase of an emergency typically is the longest and most difficult aspect of a disaster for a community's residents, and this can be especially traumatic for people with disabilities. In addition to coping with any personal losses or injuries that they may have suffered, people with disabilities who experience a disaster may be deprived of vital connections to attendants, guide animals, neighbors, and local business owners, and even family members. They may no longer be able to follow their accustomed routines. The disaster may also cause psychological distress by forcing individuals with disabilities to confront the limitations imposed by their disability on a more or less continuous basis, or to relieve traumatic hospitalization experiences from their past. Attachments Page 36 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN Such possibilities are more than theoretical. The terrorist attacks of September 11, 2001, for instances, produced powerful psychological effects among the general population. According to the Washington Post, two to three months after the attacks " Nearly half of the residents of lower Manhattan and as many as one in four Americans nationwide had difficulty sleeping, suffered flashbacks and were easily startled, symptoms usually found among patients with post traumatic stress disorder (PTSD) ". Similarly, two months after the disaster, the New York Academy of Medicine found that the prevalence of PTSD and depression among adults in Manhattan was twice the national average. And six months after the attacks, more than one - fourth of New York City public school children exhibited mental health problems severe enough to impair their normal functioning. Like all people, those with disabilities are affected by these issues, but for this population they are often more severe. In the weeks following the attacks, it was reported that many people with disabilities living in Lower Manhattan experienced the following: • Para transit service in the Ground Zero area was suspended and placed under stricter limits citywide. • Some people were not able to get necessary prescriptions filled. • Wheelchair and other equipment repairs were delayed or unfinished because repair shops were closed. • Many people with disabilities were not making it to critical health care appointments, either because they could not find transportation or were unable to leave their homes. • People who are blind or have low vision had to spend hundreds of hours learning how to navigate the rearranged city, on foot and by re- routed public transportation. It is imperative that services and special needs most critical to people with disabilities are restored or addressed as a priority during the recovery phase. Some major considerations include: Making allowances at the blockades, shelters, and other impacted areas for access by attendants, home health aides, visiting nurses, guide animals, and other individuals crucial to the immediate health care of people with disabilities. • Identifying the impact on the disability community of an interruption I utility services. • Planning for accessible shelter and appropriate temporary housing needs. • Addressing how people with disabilities who are employed by businesses that are able to open soon after a disaster will get to work. Attachments Page 37 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN . Involving a representative of the disability community in "after action reviews" in order to capture the true impact of the disaster and to improve plans for the future. Newport Beach will do everything reasonably possible to educate the ADA identified population. The City of Newport Beach has an active Community Emergency Response Team (CERT) Program that assists with public education. Some of the target groups include: schools, churches, elderly and disabled, mobile home parks, and other community groups. The EOC has handout materials specifically for disabled and seniors. Booths are often set up to educate the community and disabled and senior information are always included. Requests for education for special groups that deal with the disabled are always available. Attachments Page 38 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN ATTACHMENT H ORANGE COUNTY OPERATIONAL AREA AGREEMENT ORANGECOUNTY OPERATIONAL AREA AGREEMENT OF THE COUNTY OF ORANGE AND POLITICAL SUBDIVISIONS October 3, 1995 Attachments Page 39 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN OPERATIONAL AREA AGREEMENT OF THE COUNTY OF ORANGE AND POLITICAL SUBDIVISIONS Attachments Page 40 of 77 Table of Contents Subject Page Recitals 1 A. Existing Agreements 1 B. Operational Area Established 2 C. City - County Emergency Management Planning Board 2 D. Local Authority 2 E. Definitions 2 F. Operational Area Council, Executive Board and Subcommittees 3 G. Creation and Powers and Duties of Operational Area Coordinator 13 H. Creation and Powers and Duties of Operational Area Manager 15 I. Operational Area Emergency Plan 16 J. County Specific Responsibilities 17 K. Operational Area Council Member Responsibilities 1s L. Operational Area Expenses and Revenues 19 M. Description, Function and Duties of the Operational Area 20 Emergency Organization N. Activation of the Operational Area Emergency Operations Center 20 O. Effective Date 23 P. Withdrawal 23 Q. Suspension of Voting Privileges 23 R. Indemnification 23 S. Counterparts 23 T. Amendment 23 U. Notice 24 V. Severability 24 Signatures 24 Attachments Page 40 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN OPERATIONAL AREA AGREEMENT OF THE COUNTY OF ORANGE AND POLITICAL SUBDIVISIONS THIS AGREEMENT is entered into this day of .1995, which date is enumerated for purpose of reference only, by and between the County of Orange, hereinafter referred to as "COUNTY," and all other Political Subdivisions within Orange County, as defined in Government Code Section 8557 (c) of The California Emergency Services Act, Government Code Section 8550 et seq., (" The Emergency Services Act "), which are signatories hereto, hereinafter referred to as "SUBDIVISIONS ", collectively referred to as the "Parties ". WITNESETH: WHEREAS, it is the intent of the Parties hereto, in accordance with The Emergency Services Act and The Standardized Emergency Management System Regulations, Title 19 California Code of Regulations Section 2400 et seq. to coordinate preparedness and response efforts for the safety of persons and property from the effects of natural, man-made, or war - caused disasters, hereinafter referred to as "emergencies;' and, WHEREAS, the purpose of an Operational Area, as defined in Government Code Section 8605 and Title 19 California Code of Regulations Sections 2403 and 2409, is to manage and coordinate information, resources, and priorities between the COUNTY and all Subdivisions in the geographic area of the County, and to serve as the coordination and communication link with the regional level of the State; and WHEREAS, the declared purposes of this Agreement are to provide for the establishment and direction of the Operational Area; the cooperative and mutual handling of the duties and responsibilities of the Operational Area lead Agency, the coordination of the emergency functions of the Operational Area with all other public agencies, corporations, organizations, and affected private persons; and the preparation and implementation of plans for the protection of persons and property within the Operational Area in the event of an emergency; and WHEREAS, any expenditure made in connection with such emergency activities, including mutual aid activities, shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the Operational Area. NOW THEREFORE, the Parties hereto agree as follows: A. EXISTING AGREEMENTS: Nothing contained in this Agreement shall be construed as superseding or modifying any existing agreements, including mutual aid agreements, except this Agreement supersedes the existing UNIFIED ORANGE COUNTY- CITIES EMERGENCY MANAGEMENT AGREEMENT dated July 14,1981; and nothing herein shall be construed as preventing any Party from entering into or modifying mutual aid agreements. Attachments Page 41 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN B. OPERATIONAL AREA ESTABLISHED: The entire geographic area of Orange County constitutes an Operational Area for the purposes of emergency mitigation, preparedness, response, and recovery, as required by Title 19 California Code of Regulations Section 2409. C. CITY - COUNTY EMERGENCY MANAGEMENT PLANNING BOARD: For the purposes of COUNTY Ordinance No. 3915 Section 3 -1 -5 of the Codified Ordinances of the County of Orange, as presently existing or as hereafter amended, the Council created under this Agreement constitutes the City County Emergency Management Planning Board and this Agreement defines its membership, powers, duties, divisions, services and staff. D. LOCAL AUTHORITY: In the event of an actual or threatened emergency, each jurisdiction shall retain the authority provided for by law respecting its jurisdiction. E. DEFINITIONS: The following terms as used in this Agreement shall, unless the context clearly indicates otherwise, have the respective meanings herein set forth below: (1) Operational Area Coordinator shall mean that position affiliated with a public agency as designated in Section G of this Agreement, to provide direction and coordination of the Operational Area during times of emergency. (2) Emergency shall mean the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the County caused by such conditions as air pollution, civil disturbance, sudden and severe energy shortage, drought, or earthquake or other conditions, the Governor's warning of an earthquake or volcanic prediction, epidemic, fire, flood, hazardous material release, plant or animal infestation or disease, riot, storm, or war or imminent threat of war, but other than conditions resulting from a labor controversy, which conditions are, or are likely to be, beyond the control of the services, personnel, equipment, and facilities of a Subdivision or County, requiring the combined forces of the Operational Area to manage. (3) Unified command shall mean a unified team effort which allows all agencies with, either geographical or functional responsibility, to manage an emergency by establishing a common set of emergency objectives and strategies. This is accomplished without losing or abdicating agency authority, responsibility or accountability. F. OPERATIONAL AREA COUNCIL, EXECUTIVE BOARD AND SUBCOMMITTEES: Attachments Page 42 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN (1) Operational Area Council. Title 19 California Code of Regulations Section 2400 et seq. establishing the Standardized Emergency Management System hereinafter referred to as SEMS, allows the COUNTY and all SUBDIVISIONS to have representation in the Operational Area. Therefore, the Operational Area Council, hereinafter referred to as the "Council', is hereby created to include the signature Parties to this Agreement. The Parties acknowledge that the Council is not a separate legal entity and that it is not their intention to form a joint powers authority. a. Membership. All SUBDIVISIONS in the County of Orange, including cities, school and special districts, and the COUNTY, by approval and execution of this Agreement, are members of the Council. Each Council Member shall designate a representative and an alternate from its governing body to serve as its representative. b. Responsibilities. The members of the Council shall have authority over the major policy issues of the Operational Area, as determined by the Executive Board, including the adoption of and amendments to this Agreement and adoption of any Operational Area fees. However, whenever a majority of all members of the Council determine that an issue should be brought before the Council, it shall be done so irrespective of the fact that the Executive Board has failed to identify it as a major policy issue as set forth in the first sentence of this subsection. It is not the intent of this Agreement that there be regular meetings of the Council. The Executive Board shall submit major Operational Area policy issues to Council members for consideration at their respective governing body meetings. The approval by a majority of the governing bodies of all Council members shall be sufficient for adoption of any Operational Area business, including the amendment of this Agreement, and adoption of any Operational Area fees. C. Representatives Meeting. Should it be necessary for the Council to meet, the representative or alternate of each member of the Council, shall be entitled to one vote. The representatives present shall, by majority vote, select a Chair Pro Tern from among the representatives present. A majority of all representatives of the members of the Council shall constitute a quorum for the transaction of business relating to the Operational Area. Unless otherwise provided herein, a vote of the majority of those present and qualified to vote shall be sufficient for the adoption of any motion, resolution or order and to take any other action deemed appropriate to carry forward the objectives of the Operational Area. In the event a tie vote occurs, in order to break the tie, the vote of the Chair Pro Tern shall not be counted. The representatives of the Attachments Page 43 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN Council may meet as necessary as determined by the Executive Board or as requested by a majority of the members of the Council. (2) Operational Area Executive Board. a. Creation of the Operational Area Executive Board. The Council shall have an Executive Board, hereinafter referred to as Executive Board, consisting of eleven voting members. 1) Members. Members are as follows: a) A member of the COUNTY Board of Supervisors b) A representative from the Orange County City Engineers' and Public Works Directors' Association C) The Orange County Fire & Rescue Mutual Aid Coordinator d) A representative from the Orange County Fire Chiefs' Association e) The Orange COUNTY Sheriff- Coroner- Law Enforcement Mutual Aid Coordinator f) A representative from Independent Special Districts of Orange County g) A representative from the Orange COUNTY Health Care Agency- Health Care Mutual Aid Coordinator h) A representative from the Orange County Police Chiefs' and Sheriff Association i) A representative selected jointly from the Orange County- City Manager's Association and the League of Cities. j) A representative selected jointly by the Orange County Superintendent of Schools, Community Colleges and School Districts Attachments Page 44 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN k) A representative from the COUNTY Environmental Management Agency- Public Works Mutual Aid Coordinator 2) Terms, Alternates and Voting. Executive Board members shall be appointed by their respective organization every two years and shall serve at the discretion of their organization for two years. An alternate shall also be designated to serve the same term for each Executive Board member appointed. Each Executive Board member, or alternate in the absence of any voting member, shall be entitled to one vote. A majority of the Executive Board shall constitute a quorum for the transaction of business relating to the Operational Area. Unless otherwise provided herein, a vote of the majority of those present and qualified to vote shall be sufficient for the adoption of any motion, resolution or order and to take any other action deemed appropriate to carry forward the objectives of the Operational Area. In the event a tie vote occurs, in order to break the tie, the vote of the Chair shall not be counted. 3) Operational Area Executive Board Chair and Vice - Chair. The Chair and Vice Chair shall be elected every two years by the Executive Board. In the absence of both the Chair and the Vice Chair, the members of the Executive Board present shall, by majority vote, select one of the members present to act as Chair Pro Tem. 4) Meetings. The Executive Board shall meet quarterly or as designated by the Executive Board Chair. b. Responsibilities/Policy /Advisory Duties. The Executive Board shall have responsibility for the overseeing the actions of the Operational Area Manager in the daily operations and administration of the Operational Area. The Executive Board shall also have responsibility for the development, establishment and implementation of the policies of the Operational Area, and shall keep the Council informed of its actions. The Executive Board shall determine which major policy issues of the Operational Area issues require Council members' approval and shall seek such approval. However, whenever a majority of all members of the Council determine that an issue should be brought before the entire Council, it shall be done so irrespective of the fact that the Executive Board has failed to identify it as a major policy issue as set forth in this subsection. Attachments Page 45 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN 1) Policy and Operational Area Emergency Plan. The Executive Board is responsible for the establishment of Operational Area policy and the development and implementation by December 1, 1996, of the Operational Area Emergency Plan, including mitigation, preparation, response and recovery, and for the ongoing exercise and maintenance of the plan as required by SEMS. 2) Operational Area Budget and Operating Staff. The Executive Board shall have the responsibility to direct the development of and approve the Operational Area annual operating budget and staffing utilizing resources made available to the Operational Area by the State Office of Emergency Services through the Federal Emergency Management Assistance Program, and to monitor the expenditures of the Operational Area. This shall include the responsibility to seek grants from other sources to sustain the preparedness and response efforts of the Operational Area as further detailed in Section L of this Agreement, and, if necessary, to recommend for adoption by the members of the Council, any Operational Area fees to sustain the Operational Area. In the event the Executive Board recommends adoption of fees, the Executive Board shall be responsible for directing the development of and submitting the Operational Area annual budget and staffing to the members of the Council for approval. 3) Laws, Rules, Legislation and Regulations. The Executive Board shall review and recommend for action or adoption by the members of the Council, emergency and mutual aid plans, agreements, ordinances, resolutions, and any rules and regulations necessary to implement such plans and agreements. The Executive Board shall also study, review, and make recommendations on State and Federal legislation and policy as appropriate, and on matters referred to it in writing by Council members. 4) Recovery Operations. During the recovery phase of an emergency, the Executive Board shall provide advice to the members of the Council regarding rebuilding and cost recovery. The Executive Board shall direct the Operational Area Manager, as designated in Section H of this Agreement, to coordinate with the State Office of Emergency Services as needed in this process. Attachments Page 46 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN 5) Successor to the Operations Coordinator. Due to the changing circumstances and requirements of emergencies, especially in transition from the response to and recovery from an emergency, the Executive Board is hereby given authority to appoint an Operational Area Coordinator to succeed the initial response Operational Area Coordinator designated pursuant to Section G (1) of this Agreement. C. Subcommittees and Technical Advisory Groups. 1) Establishment, Support and Coordination. The Executive Board may establish standing and ad hoc Subcommittees and Technical Advisory Groups to complete its work and to ensure communication and coordination between all interested persons or groups, including but not limited to the COUNTY, SUBDIVISIONS, Orange County Emergency Management Organization, Communications Systems, Transportation, Care and Shelter. Subcommittees and Technical Advisory Groups may each elect a Chairperson and shall provide appropriate staff support from their members. The Operational Area Manager shall provide coordination between these Subcommittees or Technical Advisory Groups and the Executive Board only. 2) OCEMO. There is hereby established a standing Subcommittee to the Executive Board, the Orange County Emergency Management Organization, hereinafter referred to as "OCEMO ". All Council members shall be expected to participate in OCEMO, to the maximum extent possible, with the understanding that the cooperative establishment of the Operational Area Plan, policies and procedures, training and exercises is necessary to ensure that the Operational Area Plan, policies, procedures, training and exercises meet the emergency needs of the SUBDIVISIONS, COUNTY, and Operational Area. a) Members. 1. Standing Members. Standing members include the emergency services coordinators designated annually in writing to the Operational Area Manager by each Party which is a signatory to this Agreement. The COUNTY Emergency Manager shall be the COUNTY Standing member. Attachments Page 47 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN 2. Approved Members. Designated representatives from other public, non - profit and private emergency response, recovery and management agencies may actively participate as approved members in OCEMO Committees. These agencies may include: Orange County Disaster Recovery Alliance, Volunteer Agencies Active In Disasters, American Red Cross, Volunteer Emergency Preparedness Organization, utilities, military bases, universities and colleges, and the California Emergency Management Agency. Membership shall be granted by the Executive Board annually, upon recommendation made by majority vote of standing members of OCEMO. 3. Associate Members. Members of other organizations may participate as non -voting Associate members. b) Voting. Each of the Standing and Approved members shall be entitled to one vote. The Representative Board shall determine the issues which require approval of the voting members of OCEMO. However, whenever a majority of all members of OCEMO determine that an issue should be brought before the entire OCEMO membership, it shall be done so irrespective of the fact that the Representative Board has failed to identify it as an issue. It is not the intent of this Agreement that there be regular meetings of OCEMO. Any member of OCEMO may attend and be heard at the Representative Board meetings and participate in Representative Board committees. The Chair may convene a meeting of OCEMO and/or conduct a vote by proxy. Unless otherwise provided herein, a vote of the majority of those qualified to vote shall be sufficient for the adoption of any motion, resolution or order and to take any other action deemed appropriate to carry forward the objectives of the Operational Area. C) Chair and Vice - Chairs. The Chair, First and Second Vice Chair shall be elected annually by the Representative Board and shall serve both as the officers of the Representative Board and OCEMO. In the event a tie vote Attachments Page 48 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN occurs, the vote of the Chair shall not be counted. In the absence of all officers, the members of the Representative Board present shall, by majority vote, select one of the members present to act as Chair Pro Tem. d) Representative Board. OCEMO shall have a Representative Board, hereinafter referred to as "Representative Board ". 1. Membership. The membership of the Representative Board shall be comprised of the following standing members: a. The COUNTY Emergency Manager/ Operational Area Manager b. The Cities' Emergency Services Coordinators C. One representative selected jointly by the Orange County Superintendent of Schools, Community Colleges and School Districts d. One representative selected jointly by the Water and Irrigation Districts e. A representative from the Orange County Transportation Authority f. One representative selected jointly by the Sanitation Districts g. One representative selected jointly by the Sanitary Districts h. A representative from the Parks and Recreation District A representative selected jointly by the Library Districts j. A representative from the Cemetery District Attachments Page 49 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN k. A representative from the Vector Control District 1. A representative from the Storm District m. A representative selected jointly by the Community Services Districts 2. Voting. Each of the Representative Board members shall be entitled to one vote. A majority of the Representative Board shall constitute a quorum for the transaction of business relating to OCEMO. Unless otherwise provided herein, a vote of the majority of those present and qualified to vote shall be sufficient for the adoption of any motion, resolution or order and to take any other action deemed appropriate to carry forward the objectives of the Operational Area. 3. Committees. The Representative Board may establish Committees to accomplish the OCEMO duties. All OCEMO members are expected to participate in the Committees to the maximum extent possible. e) Executive Council. The OCEMO Executive Council shall consist of the OCEMO Chair, First and Second Vice Chair, the immediate past Chair, and the COUNTY Emergency Manager /Operational Area Manager. The Executive Council may meet at the request of the Chair to develop agendas and plans, and to analyze issues to be presented to the OCEMO Representative Board. f) Staff Support. The COUNTY shall provide support to the OCEMO Representative Board for agendas and minutes only. Staff support to OCEMO Committees shall be provided by OCEMO members. g) Purpose. As a Subcommittee responsible to the Executive Board, the purposes of OCEMO include the following: 1. Operational Area Plan. Development and maintenance of the Operational Area Emergency Attachments Page 50 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN Plan as described in SEMS and approved by the Executive Board. 2. Standard Operating Procedures. Development and maintenance of Operational Area standard operating procedures and Operational Area Emergency Operations Center procedures and guidelines for use during emergencies, reviewed and approved by the Operational Area Mutual Aid Coordinators. 3. Emergency Training and Exercises. Coordinate an annual Operational Area exercise as required by SEMS and coordinate training of personnel who are part of the Operational Area Emergency Organization. 4. Efficiency and Effectiveness. Identify, examine and develop plans and programs of concern to all SUBDIVISIONS and the COUNTY, and coordinate the development of appropriate plans and programs leading toward an integrated Operational Area approach to preparedness for emergencies, including use of cost efficient and effective, coordinated public education and individual emergency preparedness programs. 5. Legislation. Review and report on legislation impacting emergency plans and programs and propose concepts for new legislation for consideration by the Executive Board. 6. Plans and Agreements. Review proposals of emergency mutual aid plans and agreements and make recommendations on approval of such proposals to the Executive Board. 7. After Action Reports. Develop after action reports for the Executive Board, following emergencies in which the Operational Area is activated. 8. Other. Other duties and responsibilities as delegated by the Executive Board. Attachments Page 51 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN h) Meetings. The Representative Board shall meet every other month. Special meetings of the Representative Board may be called by the Chair. Committees shall meet twice a month until the Operational Area Emergency Plan and procedures, exercise schedule and training, as required by SEMS are completed, and as necessary thereafter. i) Finances. OCEMO has no authority to bind the COUNTY or any SUBDIVISION to any financial arrangement. d. Operational Area Executive Board Emergency Advisory Capacity. The Executive Board may be convened by the Chair to review the potential or actual emergency situation and make and receive appropriate recommendations from the Operational Area Coordinator, as designated below, and Council members. G. CREATION AND POWERS AND DUTIES OF OPERATIONAL AREA COORDINATOR: (1) Operational Area Coordinator. By this Agreement, Council designates an Operational Area Coordinator, hereinafter referred to as "Coordinator" Based on the type of disaster described below, the initial response Coordinator shall be the incumbent of the position designated below: a. Law Enforcement Mutual Aid Coordinator. The Law Enforcement Mutual Aid Coordinator is designated as the initial response Coordinator for emergencies where evacuation, law and order are of the highest priority as related to earthquake, tsunami, nuclear power plant emergency, civil disturbance, terrorism, or act of war. b. Fire and Rescue Mutual Aid Coordinator. The Fire and Rescue Mutual Aid Coordinator is designated as the initial response Coordinator for emergencies where the life or safety of the public is threatened due to fire, mass casualty emergency, or hazardous materials release. C. Public Works Mutual Aid Coordinator. The Public Works Mutual Aid Coordinator is designated as the initial response Coordinator for emergencies where public works, or environmental protection resources shall be the primary method used for mitigation and recovery such as during flood, storm, dam failure or oil spill. Attachments Page 52 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN d. Health Care Mutual Aid Coordinator. The Health Care Mutual Aid Coordinator is designated as the as the initial response Coordinator for emergencies where there is a threat of an epidemic or a declared epidemic. e. Alternates to the Operational Area Coordinator. Each incumbent of a position eligible to act as the initial response Coordinator shall annually designate, in writing by name and in order of succession, a minimum of two alternates. This designation shall be filed with the Operational Area Manager as described in Section H of this Agreement, no later than July 1st of each year. f. Line of Succession. In the event that neither the designated initial response Coordinator nor either of the designated alternates is available to serve in the capacity of the initial response Coordinator, the following line of succession shall be used to ensure continuity of Operational Area operations during times of emergency: 1) Law Enforcement Mutual Aid Coordinator and two designated alternates. 2) Fire and Rescue Mutual Aid Coordinator and two designated alternates. 3) Public Works Mutual Aid Coordinator, and two designated alternates. 4) Health Care Agency Mutual Aid Coordinator and two designated alternates. (2) Unified Command and Joint Operational Area Coordinator. Where appropriate, the Coordinator shall use a unified command, which is standard procedure for emergencies which involve multiple jurisdictions or professional disciplines. (3) Successor to the Initial Response Operations Coordinator. Due to the changing circumstances and requirements of emergencies, especially in transition from the response to and recovery from an emergency, the Executive Board is hereby given authority to appoint successor Operational Area Coordinator(s) to succeed the initial response Operational Area Coordinator designated pursuant to Section G (1) of this Agreement. The successor Attachments Page 53 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN Coordinator(s) shall have the same powers and duties as the initial response Coordinator, as specified in Section G (4) of this Agreement. (4) Powers and Duties. The Coordinator shall direct and coordinate the Operational Area during times of emergency. The Coordinator shall have the following duties and powers: a. Direction and Coordination. Serve as key decision maker, in the Operational Area Emergency Operations Center providing direction and coordination necessary to accomplish the purposes of this Agreement and responsibilities of the Operational Area Lead as specified in Title 19 California Code of Regulations Section 2409 (e). b. Operational Area Representative. Represent the Operational Area in all dealings with the public or private agencies on matters pertaining to emergencies as defined herein. C. Emergency Public Information. Appoint a Public Information Officer to coordinate the dissemination of all emergency information, press releases, and public statements, to prevent conflicting information, misinformation, and the initiation of rumors, as appropriate to the type of emergency confronting the Operational Area. d. Emergency Proclamations. Each SUBDIVISION shall retain the powers and responsibilities granted by law to proclaim an emergency in its jurisdiction, according to procedures set forth by the jurisdiction. The COUNTY Board of Supervisors shall retain the powers and responsibilities granted by law to proclaim an emergency in the County geographic area, according to procedures set forth in COUNTY Ordinance No. 3915 Section 3 -1 -6 of the Codified Ordinances of the County of Orange and COUNTY Board of Supervisors Resolution 95 -386, as presently existing or as hereafter amended. H. CREATION OF POSITION AND POWERS AND DUTIES OF OPERATIONAL AREA MANAGER: (1) Operational Area Manager. The position of the Operational Area Manager is hereby created. The Operational Area Manager shall be the COUNTY Emergency Manager as specified by COUNTY Ordinance No. 3915, Section 3 -1 -6 of the Codified Ordinances of the County of Orange and COUNTY Board of Supervisors Resolution 95 -386, as presently existing or as hereafter amended. Attachments Page 54 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN (2) Powers and Duties. The Operational Area Manager shall have the following powers and duties: a. Staff to the Operational Area Executive Board. Serve as staff to the Executive Board, maintain close liaison with the Executive Board, and coordinate all activities of assigned Operational Area staff with the Executive Board. b. Daily Coordination and Assistance. Direct the daily coordination and cooperation between the Operational Area staff and the Operational Area Emergency Organization, and Executive Board Subcommittees, including OCEMO. Resolve questions of authority and responsibility that may arise between them, and work closely with and assist the Executive Board, as required. C. Emergency Operations Center Maintenance. Maintain the Operational Area Emergency Operations Center in a constant state of readiness, providing staff as needed to support the Emergency Operations Center operations during times of emergency in order to coordinate emergency information between the COUNTY and all SUBDIVISIONS, state and federal agencies, and volunteer organizations. d. Notification of Emergency Operation Center Activation. Notify the Executive Board and Board of Supervisors of an Emergency Operations Center activation as soon as practical, and keep the Executive Board and Board of Supervisors informed on all aspects of a current emergency situation as soon as information becomes available. e. OCEMO Support. Provide support to the OCEMO Representative Board for agendas and minutes only. Staff support to OCEMO Committees shall be provided by OCEMO members. f. Budget and Staffing. Develop an annual operating budget and staffing recommendations and monitor the Operational Area expenditures at the direction of and for the approval of the Executive Board. g. After Action Reports. Coordinate with OCEMO the development of after action reports for the Executive Board, following emergencies in which the Operational Area is activated. I. OPERATIONAL AREA EMERGENCY PLAN: Under the direction of the Executive Board, OCEMO shall be responsible for ensuring the development and maintenance of the Operational Area Emergency Plan, which shall provide for the effective mobilization of all of Attachments Page 55 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN the resources of the Operational Area, both public and private, to meet any condition constituting an emergency; and shall provide for the organization, powers and duties, and staff of the Operational Area Emergency Organization as described in Section M of this Agreement. (1) Compliance. The Operational Area Emergency Plan shall comply with applicable local, state and federal planning criteria, analyze the risks faced by the Operational Area, assign functional responsibilities to Mutual aid organizations, COUNTY agencies/ departments, SUBDIVISIONS, and personnel, and assign lines of succession for the members of the Operational Area Emergency Organization. (2) Functional assignments. The Operational Area Emergency Plan shall include the functions assigned to the mutual aid organizations, COUNTY agencies/ departments and SUBDIVISIONS, and it shall be the responsibility of the agency/ department heads and SUBDIVISIONS to appoint coordinators who shall report to the Emergency Operations Center and carry out the assigned duties as appropriate. (3) Adoption. The Emergency Plan shall not be effective until adopted by the Executive Board and a majority of all Council members. J. COUNTY SPECIFIC RESPONSIBILITIES: The COUNTY shall act as the Operational Area Lead Agency. The Operational Area Lead Agency shall have the following responsibilities to the Operational Area in addition to those member responsibilities specified under Section K of this Agreement: (1) 24 Hour Contact Point. The COUNTY shall provide the 24 hour contact point for the Operational Area and act as lead in activating the Operational Area Emergency Operations Center, hereinafter referred to as " OAEOC". (2) Operational Area Emergency Operations Center. The COUNTY Emergency Operations Center located at 2644 Santiago Canyon Road, in Silverado, California and Alternate Emergency Operations Center, as designated, shall serve as the OAEOC. (3) Initial EOC Activation Staffing. The COUNTY shall provide initial OAEOC activation staff. SUBDIVISIONS with available resources shall provide secondary and relief OAEOC staffing. (4) EOC Maintenance. COUNTY Emergency Management staff shall be responsible for ensuring the OAEOC is maintained in a state of constant readiness. Attachments Page 56 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN (5) Operational Area Council Executive Board Support. The COUNTY shall provide support to the Executive Board for agendas and minutes for meetings and coordinating follow up only. Staff support to Subcommittees and Technical Advisory Groups shall be provided by Council members and their representatives. (6) OCEMO Support. The COUNTY shall provide support to the OCEMO Representative Board for agendas and minutes only. Staff support to OCEMO Committees shall be provided by OCEMO members. K. OPERATIONAL AREA COUNCIL MEMBER RESPONSIBILITIES: Members of the Operational Area Council shall have the responsibilities as set forth below: (1) Participation. Actively participate as a member in the Council, Executive Board if designated, Subcommittees and Technical Advisory Groups including OCEMO, and in the Operational Area Emergency Organization, including providing staff to support the work of the Executive Board, Subcommittees and Technical Advisory Groups. (2) Emergency Plan and Organization. Maintain an emergency plan and organization to provide for the emergency needs in the SUBDIVISION according to SEMS, and coordinate with and, where able, support other SUBDIVISIONS, the COUNTY, and the OAEOC. (3) Emergency Management Program. Develop an emergency management program which shall provide for the needs of the SUBDIVISION, which shall be complementary to and compatible and coordinated with the needs of the Operational Area in the event of an emergency. (4) Emergency Assistance. Provide assistance during an emergency: a. Capabilities and Agreements. SUBDIVISIONS shall offer assistance within the limits of capabilities and according to applicable mutual aid agreements. b. EOC Staffing. SUBDIVISIONS with available resources shall provide secondary and relief OAEOC staffing. (5) Resource list. Maintain a current resource listing of the facilities, equipment and supplies available in the jurisdiction for use in the event of an emergency. Attachments Page 57 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN (6) Cooperation. Promote cooperation among all SUBDIVISIONS in order to improve the overall Operational Area emergency management program. (7) Training and Exercises. Assure training and exercises within the SUBDIVISION and Operational Area, maintain a thorough knowledge of the Operational Area Emergency Plan and ensure that the supporting services and key personnel are properly trained and organized to meet all of their responsibilities in the event of an emergency. (8) Emergency Notifications. Ensure that internal and Operational Area emergency notification lists are kept current. (9) Procedures. Develop SUBDIVISION procedures which outline the steps necessary to complete tasks as a member of the Operational Area. (10) Critical Personnel. Identify at least two alternates for each person deemed critical to SUBDIVISION and Operational Area operations, either to serve in the capacity of the primary contact when (s)he is not available, or to facilitate 24 hour operation when needed in times of emergency. L. OPERATIONAL AREA EXPENSES AND REVENUES (1) Minimum costs /efficiency. All costs shall be kept to a minimum, and efficiencies in use of staff, materials, etc. shall be a priority. (2) Costs of Operational Area EOC Emergency Activation. The COUNTY declares its willingness to provide the Operational Area 24 hour contact point, the OAEOC and initial OAEOC staffing, and to activate the OAEOC as required by SEMS as set forth in Section N (4) of this Agreement. The COUNTY shall exercise prudence in the staffing and level of activation, and shall deactivate the OAEOC when requested by SUBDIVISION(s) or as soon as practical, as allowed by law. The COUNTY is to act as a member of the Operational Area only and shall not be solely responsible for the costs of activating the OAEOC. The Executive Board shall be responsible for the development of policy and procedures similar to other mutual aid agreements where in SUBDIVISION(s) requiring activation of the OAEOC shall be responsible for reimbursement of the COUNTY and other SUBDIVISIONS for the cost of activation, if the COUNTY does not activate the OAEOC for its use, and cannot legally declare an emergency for the purposes of reimbursement from the State or Federal governments. (3) Operational Area Administrative Expenses. The Executive Board shall be responsible for acquisition and distribution of Emergency Management Attachments Page 58 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN Assistance grant funds, and any other funds, to cover the administrative costs of the Operational Area, including any reimbursement to the COUNTY for services requested of the COUNTY pursuant to this subsection. The Executive Board shall be responsible for determining the potential source of, and for acquiring funds or staff time to match the grant(s). The COUNTY shall provide administrative staffing for the Operational Area, as determined by the Executive Board and /or Council in the annual budget, to carry out the duties as delineated in Section H of this Agreement. The COUNTY is to act as a member of the Operational Area only and shall not be solely responsible for the costs of administering the Operational Area. (4) Emergency Expenses. During emergencies, all Parties shall be expected to participate, according to mutual aid and other agreements, and to the maximum extent possible, with the understanding that during an emergency the priority is life, safety, property and the environment, regardless of which jurisdiction is impacted. (5) Emergency Aid to Parties. Nothing herein shall be construed to restrict or control any Party's right or ability to apply for or receive emergency aid, loans or grants from any source including the State and Federal government. Neither any Party nor the Operational Area shall have any claim upon or interest in any emergency aid funds obtained by any other Party for its emergency expenses, with the exception that SUBDIVISIONS may be responsible for reimbursement of OAEOC activation costs as set forth in Section (L) of this Agreement. M. DESCRIPTION, FUNCTION AND DUTIES OF THE OPERATIONAL AREA EMERGENCY ORGANIZATION (1) Description. All officers and employees of the Parties, together with those volunteer forces enrolled to aid them during an emergency, and all groups, organizations, and persons who may by agreement or operation of law, including persons pressed into service under the provisions of COUNTY Ordinance No. 3915 Section 3 -1 -6 of the Codified Ordinances of the County of Orange as presently existing or as hereafter amended, shall constitute the Operational Area Emergency Organization, and shall be charged with duties incidental to the protection of life and property in the Operational Area during times of emergency. (2) Functions and Duties. The functions and duties of the Operational Area Emergency Organization shall be distributed among such Mutual aid organizations, COUNTY agencies/ departments, SUBDIVISIONS, and staff as the Operational Area Emergency Plan shall prescribe. The form of the organization, titles and terminology shall conform to SEMS. Attachments Page 59 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN N. ACTIVATION OF THE OPERATIONAL AREA EMERGENCY OPERATIONS CENTER (1) Location. The COUNTY Emergency Operations Center located at 2644 Santiago Canyon Rd., Silverado, California, or alternate as designated, shall serve as the OAEOC. Communication connection to the OAEOC shall be the responsibility of each SUBDIVISION and Mutual aid Coordinator or their representative. (2) Virtual Operational Area EOC. The OAEOC shall be used as the communication and coordination center and in so far as possible, function as a virtual OAEOC, utilizing any available telecommunication resources so that Parties may communicate without collocation. However, to ensure communication, it may be necessary for representatives and any support staff they may require to be present at the OAEOC. SUBDIVISIONS not present shall be responsible for establishing direct contact with the OAEOC. (3) Staff for the Operational Area Emergency Operations Center a. OAEOC Maintenance. COUNTY Emergency Management staff shall be responsible for ensuring the OAEOC is maintained in a state of constant readiness. b. Initial Activation and Beyond. The COUNTY shall provide initial OAEOC activation staff. SUBDIVISIONS with available resources shall provide secondary and relief OAEOC staffing. Emergency management or other mutual aid shall be used to staff the OAEOC as necessary. C. Mutual Aid Coordinators. Mutual Aid Coordinators may be present in the OAEOC, but if not present, shall be responsible for establishing direct contact with the OAEOC. (4) Required Activation: a. Support to Emergency. The Operational Area functions as support to the local government and field response and does not command the emergency response directly. b. Conditions. Activation of the OAEOC is required by SEMS, Title 19 California Code of Regulations Section 2409 (f), under the following conditions: Attachments Page 60 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN 1) On Request. "A local government within the Operational Area has activated its EOC and requested activation of the Operational Area to support their emergency operations." 2) Two City Local Emergency. "Two or more cities within the Operational Area have declared or proclaimed a local emergency." 3) COUNTY and City Local Emergency. "The County and one or more cities have declared or proclaimed a local emergency." 4) Request for Governor's Proclamation. "A city, city and County, or County has requested a governor's proclamation of a state of emergency, as defined in Government Code 8558(b)." 5) State of Emergency. "A state of emergency is proclaimed by the governor for the County or two or more cities within the Operational Area." 6) Request for Outside Resources. "The Operational Area is requesting resources from outside its boundaries, except those resources used in normal day -to -day operations which are obtained through existing agreements providing for the exchange or furnishing of certain types of facilities and services on a reimbursable, exchange, or other basis as provided for under the Master Mutual Aid Agreement." 7) Request for Operational Area Resources. "The Operational Area has received resource requests from outside its boundaries, except those resources used in normal day -to -day operations which are obtained through existing agreements providing for the exchange or furnishing of certain types of facilities and services on a reimbursable, exchange, or other basis as provided for under the Master Mutual Aid Agreement." C. Activation Levels. The OAEOC activation levels are described below: 1) Activation Level One. Level One shall mean activation of the OAEOC at a minimum level with COUNTY emergency management staff to prepare the OAEOC and notify the Operational Area Emergency Organization and coordinate information among the members of the Operational Area and with Regional State officials as required by SEMS. Attachments Page 61 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN 2) Activation Level Two. Level Two shall mean partial activation of the OAEOC, staffed by the Operational Area Coordinator or alternate, COUNTY emergency management personnel, along with personnel from COUNTY agencies/ departments and other personnel selected to meet the functional needs of the emergency Operational Area Emergency Organization during times of emergency. 3) Activation Level Three. Level Three shall mean full activation of the OAEOC, including all personnel as indicated at level two plus the Executive Board, who shall serve as the Policy Group to advise the Coordinator on the use of resources in response to the disaster, establish policies, rules and regulations regarding the disaster and the subsequent recovery operations, and prioritize resources to effectively mitigate the disaster. O. EFFECTIVE DATE: This Agreement shall become effective upon the approval and execution by the COUNTY Board of Supervisors and at least one SUBDIVISION. Any SUBDIVISION in Orange County may become a Party hereto by executing this Agreement. Notice shall be provided to the COUNTY upon a SUBDIVISION's execution of this Agreement as indicated in Section T of this Agreement. P. WITHDRAWAL: Any Party may withdraw from this Agreement by providing written notice to the COUNTY. Said notice shall be given 30 days before withdrawal from this Agreement. Q. SUSPENSION OF VOTING PRIVILEGES: In the event Operational Area fees are adopted, a Party's failure to pay said fees within 60 days after said fees become due, shall result in the immediate suspension of that Party's voting privileges in matters considered by anybody, board, subcommittee, committee, or group established by this Agreement. Voting privileges shall be restored upon payment. R. INDEMNIFICATION: Each Party shall defend, indemnify and hold harmless the other Parties, and their officers, agents, employees and representatives from any and all losses, liability, damages, claims, suits, actions, administrative proceedings, demands, and litigation, and all expenses and costs relating to acts or omissions of the indemnitor, its officers, agents, employees, or representatives arising out of or incidental to performance under this Agreement. No Party assumes liability for the acts or omissions of persons other than that Party's respective officers, agents, employees or representatives. Attachments Page 62 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN S. COUNTERPARTS: This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, and all of which shall constitute one and the same instrument. T. AMENDMENT: This Agreement may not be amended or modified except in a writing executed by a majority of all Parties. Attachments Page 63 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN ATTACHMENT GLOSSARY (EOP 49) 0 Alquist - Priolo Special Study Zone Area within which special studies are required prior to building structures for human occupancy. Parts of Newport Beach are included. Agency Representative An individual assigned to an incident or to an EOC from an assisting or cooperating agency that has been delegated authority to make decisions on matters affecting that agency's participation at the incident or at the EOC. Agency Representatives report to the Liaison Officer at the incident or to the Liaison Coordinator at SEMS EOC levels. Area Command An organization established to: (1) oversee the management of multiple incidents that are each being handled by an Incident Command System organization or (2) to oversee the management of a very large incident with multiple Incident Management Teams assigned to it. Area Command has the responsibility to set overall strategy and priorities, allocate critical resources based on priorities, ensure incidents are properly managed, and ensure objectives are met and strategies followed. B Base The location at an incident where primary logistics functions for an incident are coordinated and administered. There is only one Base per incident. (Incident name or other designator will be added to the term "Base. ") The Incident Command Post may be collocated with the Base. Branch The organizational level at the SEMS Field Level having functional or geographic responsibility for major parts of incident operations. The Branch level is organizationally between Section and Division /Group in the Operations Section, and between Section and Units in the Logistics Section. Branches are identified by the use of Roman Numerals or by functional name (e.g., medical, security, etc.). Branches are also used in the same sequence at the SEMS EOC Levels. Attachments Page 64 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN Branch Director The ICS title for individuals responsible for supervision of a Branch. Building Department Operations Center (BDOC) A Department Operations Center for building inspection operations. Room B -8 in the lower level of City Hall will be utilized as the BDOC. Building Division personnel will staff the BDOC and manage all mutual aid inspection personnel and resources. C Cache A pre - determined complement of tools, equipment, and /or supplies stored in a designated location, available for incident use. California Emergency Management Agency(Cal EMA) The California Emergency Management Agency, formerly the Governor's Office of Emergency Services (OES). Camp A geographical site, within the general incident area, separate from the Incident Base, equipped and staffed to provide sleeping, food, water, and sanitary services to incident personnel. CPG Civil Preparedness Guide (CPG) presents a method for planners to identify the preparedness, response, and short -term recovery provisions that should be addressed in State and local emergency plans. The references to CPG within the Newport Beach Emergency Management Plan exist as citations for the reviewers at the State and Federal levels. Chain of Command A series of management positions in order of authority. Check -in The process whereby EOC Staff first report to the EOC. The EOC Check -in location will be clearly identified, outside of the EOC. Responders reporting to the EOC must first pass through the Check -in process before proceeding into the EOC. Command Post (CP) Attachments Page 65 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN The location at which the primary field command functions are executed. The CP may be collocated with the incident base or other incident facilities. Command Staff The Command Staff consist of the Public Information Officer, Safety Officer, and Liaison Officer. They report directly to the Director of Emergency Services. They may have assistants, as needed. Communications Unit An organizational unit in the Logistics Section responsible for providing communication services at an incident or an EOC. A Communications Unit may also be a facility (e.g., a trailer or mobile van) used to provide the major part of an Incident Communications Center. Community Emergency Response Teams (CERT) A Fire Department program for training neighborhoods, schools, and businesses in disaster preparedness. The program teaches groups how to manage, respond to, and recover from a disaster. Individuals will care for each other until public safety personnel are able to respond to incidents. Groups are instructed in how to care for themselves for the first 72 hours following a major emergency. Compensation Unit/Claims Unit Functional unit within the Finance/ Administration Section responsible for financial concerns resulting from property damage, injuries, or fatalities at the incident or within an EOC. D Delegation of Authority A statement provided to the Incident Commander by the Agency Executive delegating authority and assigning responsibility. The Delegation of Authority can include objectives, priorities, expectations, constraints, and other considerations or guidelines as needed. Many agencies require written Delegation of Authority to be given to Incident Commanders prior to their assuming command on larger incidents. Demobilization Unit Functional unit within the Planning Section responsible for assuring orderly, safe, and efficient demobilization of incident or EOC assigned resources. Department Operations Center (DOC) Attachments Page 66 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN A facility used by a distinct discipline, such as flood operations, fire, medical, hazardous material; or a unit, such as Public Works or Police Departments. Department Operations Centers may be used at all SEMS levels above the field response level depending upon the needs of the emergency. Disaster Service Worker Includes public employees and any unregistered person "impressed into service' during a State of War Emergency, a State of Emergency, or a Local Emergency by a person having authority to command the aid of citizens in the execution of their duties. Division Divisions are used to divide an incident into geographical areas of operation. Divisions are identified by alphabetic characters for horizontal applications and, often, by numbers when used in buildings. Divisions are also used at SEMS EOC levels and are found organizationally between Branches and Units. Division or Group Supervisor The position title for individuals responsible for command of a Division or Group at an Incident. At the EOC level, the title is Division Coordinator. Documentation Unit Functional unit within the Planning & Intelligence Section responsible for collecting, recording, and safeguarding all documents relevant to an incident or within an EOC. E Emergency Alert System (EAS) Enables the President and Federal, State, and Local Governments to communicate with the general public through commercial broadcast stations in the event of a large natural disaster or war - related event. The contact to activate EAS is through Orange County Communications Watch Commander at 714 - 628 -7008. The only individuals authorized to activate EAS on behalf of the City are the Director of Emergency Services and the Public Information Officer. Electromagnetic Pulse (EMP) The EMP is a small proportion of energy released by detonation of a high altitude nuclear weapon appearing in the form of a high intensity, short duration pulse, somewhat similar to that generated by lightning. EMP can cause damage to unprotected electrical or electronic systems including broadcast stations, car radios, televisions, and battery - operated portable radios. Attachments Page 67 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN Emergency Operations Center (EOC) A centralized location where resources and personnel are managed and coordination between departments takes place in a disaster situation. The City of Newport Beach's EOC is located in the Police Department at 870 Santa Barbara Drive. It has a PF factor of 1000, is blast proof, has a generator to keep the center operating for two weeks, is stocked with emergency food for 35 workers for one week, has radios from Police, Fire, Public Works, Building, amateur radio, amateur packet radio, and an EOC- to -EOC radio to the Operational Area. It is set up using the Incident Command System (ICS). It has been activated on the following occasions: 1978 /tornado, 1983 /flooding, 1988 /flooding, 1990/oil spill, 1991 /tornado, 1992 /flooding, 1993 /wildland fire, 1994/ earthquake, and 1995 /flooding. When activated, the center can be staffed immediately during 8 AM to 5 PM, Monday through Friday, and within approximately 45 minutes on off hours. The EOC is staffed by City management personnel and City employees. F Federal Communications Commission (FCC) Manages radio frequencies. Manages licensing for frequencies and amateur radio operators. Fire Department Operations Center (FDOC) The Department Operations Center for the Fire Department where personnel and resources are managed. It is activated on any major emergency or when resources are depleted or have a potential to become depleted. It is located at Fire Station #3, 868 Santa Barbara and is the location where the Fire Department does its overall strategic planning. The FDOC tracks the fire, medical, and rescue resources of Newport Beach. The center operates according to the Standardized Emergency Management System including the use of the Incident Command System. G General Staff The group of emergency management positions comprised of the Incident Commander and Sections Chiefs, including the Operations Section Chief, Planning and Intelligence Section Chief, Logistics Section Chief, and Finance and Administration Section Chief. Groups Groups are established to divide an incident into functional areas of operations. They are composed of resources assembled to perform a special function not necessarily in a single geographic division. Groups are located under Branches (when activated) in the Operations Section. Attachments Page 68 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN I Incident Action Plan (IAP) An oral or written plan containing general objectives reflecting the overall strategy for managing an incident. It may include the identification of operational resources and assignments. It may also include attachments that provide direction and important information for management of the incident during one or more operational periods. Incident Commander (IC) In the EOC, the City Incident Commander works under the direction of the Director of Emergency Services, and is responsible for overall management of all activities related to the emergency. At the field level, the Incident Commander is the first officer on scene in charge of the overall incident. Incident Command System (ICS) ICS is a system for managing large -scale emergencies. It was developed by FIRESCOPE (the Firefighting Resources of Southern California Organized for Potential Emergencies) and has been used by the Fire Services for over 20 years. It is one of the requirements under the Standardized Emergency Management System (SEMS) for all public agencies. Public agencies must use ICS to manage large scale emergencies, both in the EOC and Field during emergency responses. Incident Objectives Incident Objectives are statements of guidance and direction necessary for the selection of appropriate strategy and the tactical direction of resources. Incident objectives are based on realistic expectations of what can be accomplished when all allocated resources have been effectively deployed. Incident objectives must be achievable and measurable, yet flexible enough to allow for strategic and tactical alternatives. Initial Action The actions taken by resources which are the first to arrive at an incident. Initial Response Resources initially committed to an incident. J Joint Field Office UFO) A temporary Federal facility established locally to provide a central point for Federal, State, local, and tribal executives with responsibility for incident oversight, direction Attachments Page 69 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN and /or assistance to effectively coordinate protection, prevention, preparedness, response and recovery actions. The JFO will combine the traditional functions of the JOC, the FEMA DFO, and the JIC within a single Federal facility. Joint Information Center (JIC) A facility established to coordinate all incident- related public information activities. It is the central point of contact for all news media at the scene of the incident. Public information officials from all participating agencies should collocate at the JIC. Joint Information System (JIS) Integrates incident information and public affairs into a cohesive organization designed to provide consistent, coordinated, timely information during crisis or incident operations. The mission of the JIS is to provide a structure and system for developing and delivering coordinated interagency messages; developing, recommending, and executing public information plans and strategies on behalf of the incident commander (IC); advising the IC concerning public affairs issues that could affect a response effort; and controlling rumors and inaccurate information that could undermine public confidence in the emergency response effort. Joint Operations Center (JOC) The JOC is the focal point for all Federal investigative law enforcement activities during a terrorist or potential terrorist incident or other significant criminal incident, and is managed by the SFLEO. The JOC becomes a component of the JFO when the NRP is activated. L Liaison Officer A member of the Command Staff responsible for coordinating with representatives from cooperating and assisting agencies. The Liaison Officer reports directly to the EOC Director. Local Government Means Local agencies per Article 3 of the SEMS regulations. The Government Code 8680.2 defines Local agencies as any City, City and County, County, School District or Special District. Local Emergency The duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the territorial limits of a county, City and county, or City, caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, earthquake or Attachments Page 70 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN other conditions, other than situations resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, equipment, and facilities of that political subdivision and require the combined forces of political subdivisions to combat. Logistics Section One of the five primary functions found at all SEMS levels. The Section is responsible for providing facilities, services, and materials for the incident or at an EOC. M kvkEIX4&9 Multi- Agency Coordination System (MACS) is the combination of facilities, equipment, personnel, procedures, and communications integrated into a common system with responsibility for coordination of assisting agency resources and support to agency emergency operations. Management by Objectives In SEMS field and EOC levels, this is a top -down management activity involving a three - step process to achieve the desired goal. The steps include: establishing the objectives, selection of appropriate strategy to achieve the objectives, and the direction of assignments associated with the selected strategy. Master Mutual Aid Agreement An agreement entered into by and between the State of California, its various departments and agencies, and the various political subdivision, municipal corporations, and other public agencies of the State of California to assist each other by providing resources during an emergency. Mutual Aid occurs when two or more parties agree to furnish resources and facilities and to render services to each other to prevent and combat any type of disaster or emergency. Mobilization The process and procedures used by all organizations, Federal, State and Local, for activating, assembling, and transporting all resources requested to respond to or support an incident. Mobilization Center An off - incident location where emergency service personnel and equipment are temporarily located pending assignment to incidents, release, or reassignment. Attachments Page 71 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN Multi- Agency or Inter - Agency Coordination The participation of agencies and disciplines involved at any level of the SEMS organization working together in a coordinated effort to facilitate decisions for overall emergency response activities, including the sharing of critical resources and the prioritization of incidents. Multi- Agency Coordination System (MACS) The combination of personnel, facilities, equipment, procedures, and communications integrated into a common system. When activated, MACS has the responsibility for coordination of assisting agency resources and support in a multi- agency or multi - jurisdictional environment. MACS organizations are used within the California Fire Services. mg Million gallon. mgd Million gallons per day. MHz Megahertz. Mutual Aid Agreement Written agreement between agencies and /or jurisdictions in which they agree to assist one another upon request, by furnishing personnel and equipment. Mutual Aid Region A mutual aid region is a subdivision of the California Emergency Management Agency (Cal EMA) established to assist in the coordination of mutual aid and other emergency operations without a geographical area of the State, consisting of two or more county Operational Areas (OAs). N National Incident Management System (NIMS) A system mandated by HSPD 5 that provides a consistent nationwide approach for Federal, State, local, and tribal governments; the private- sector, and nongovernmental organizations to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To provide for interoperability and compatibility among Federal, State, local, and tribal capabilities, Attachments Page 72 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN the NIMS includes a core set of concepts, principles, and terminology. HSPD 5 identifies these as the ICS; multi- agency coordination systems; training; identification and management of resources (including systems for classifying types of resources); qualification and certification; and the collection, tracking, and reporting of incident information and incident resources. National Response Plan (NRP) The National Response Plan is an all- discipline, all- hazards plan that establishes a single, comprehensive framework for the management of domestic incidents. It provides the structure and mechanisms for the coordination of Federal support to State, local and tribal incident managers and for exercising direct Federal authorities and responsibilities. O OASIS The Operational Area Satellite Information System forms a key means of communication between Operational Area (County) EOCs and State Regional EOCs. OASIS consists of a communications satellite, a communications hub which controls the system, and remote sites which include operational area EOCs, Regional EOCs, the State Operations Center, and other selected sites. OASIS provides a disaster - resistant method of communications between the Operational Area and regional levels. The City of Newport Beach can access the OASIS System through the County Communications, Control One. Operational Area An intermediate level of the State emergency organization, consisting of a county and all political subdivisions within the county area. Operational Period The period of time scheduled for execution of a given set of operation actions as specified in the Incident or EOC Action Plan. Operational Periods can be of various lengths, although usually not over 24 hours. Operations Section One of the five primary functions found at all SEMS levels. The Section responsible for all tactical operations at the incident, or for the coordination of operational activities at an EOC. The Operations Section at the SEMS Field Response Level can include Branches, Divisions and /or Groups, Task Forces, Teams, Single Resources, and Staging Attachments Page 73 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN Areas. At the EOC level, the Operations Section contains Branches or Divisions, as necessary, due to span of control considerations. P Planning Meeting A meeting held as needed throughout the duration of an incident to select specific strategies and tactics for incident control operations and for service and support planning. On larger incidents, the planning meeting is a major element in the development of the Incident Action Plan. Planning meetings are an essential activity at all SEMS levels. Planning Section One of the five primary functions found at all SEMS levels. Responsible for the collection, evaluation, and dissemination of information related to the incident or an emergency, and for the preparation and documentation of Incident or EOC Action Plans. The section also maintains information on the current and forecasted situation, and on the status of resources assigned to the incident. At the SEMS Field Response level, the Section will include the Situation, Resource, Documentation, and Demobilization Units, as well as Technical Specialists. Other units may be added at the EOC level. Police Department Operations Center (PDOC) A Department Operations Center for the Police Department where personnel and resources are managed. It is activated on major events that deplete or threaten to deplete police resources. It is where the Police Department does its overall strategic planning during major events. It may be set up in the Police Department next to the Watch Commander's Office, at a police substation or in a mobile command vehicle. The center operates according to the Standardized Emergency Management System (SEMS). Public Information Officer (PIO) A member of the Command Staff responsible for interfacing with the public and media or with other agencies requiring information directly from the incident. There is only one Public Information Officer per incident. The Public Information Officer may have assistants. This position is also referred to as Public Affairs Officer in some disciplines. At SEMS EOC levels, the PIO function may be established as a Section or Branch reporting directly to the EOC Director. Public Works Department Operations Center (PWDOC) Attachments Page 74 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN A Department Operations Center for the Public Works Department where personnel and resources are managed. It is activated on major events that deplete or threaten to deplete Public Works resources. It is where the Public Works Department does its overall strategic planning and dispatching as needed during major events. It is usually set up at the Utilities Department, 949 w. 16th St. The center operates according to the Standardized Emergency Management System (SEMS). Water Division of the Public Works Department may have their own division operations center at the Water Operations facility in a major event. N National Facility Survey (NFS) A list of designated fallout shelters. (See Radiological Annex) R Radiation Protection Factor (PF) A statement of the ratio of radiation received in a sheltered versus an unsheltered environment, usually expressed as a percentage (i.e., PF 40 = 100/40 = 2.5 %). Radio Amateur Civil Emergency Service (RACES) Ham radio operators who respond to the City with their own radio equipment and provide auxiliary communications during disaster situations. They are trained by and report to the Newport Beach Police Department to work under the Logistics Section in the Communications Branch. There are 35 trained individuals ready to respond to emergencies and provide backup communications. Radiological Defense (RADEF) Officer Individual trained in radiological monitoring at the highest level. S Section Chief The ICS title for individuals responsible for command of functional sections: Operations, Planning, Logistics, and Finance & Administration. At the EOC level, the position title will be Section Chief. Situation Status Unit Functional unit within the Planning Section responsible for the collection, organization, and analysis of incident status information, and for analysis of the situation as it progresses. Reports to the Planning Section. Span of Control Attachments Page 75 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN The supervisory ratio maintained within an ICS or EOC organization. A span of control of five positions reporting to one supervisor is considered optimum. Special District A unit of Local government (other than a City, county, or City and county) with authority or — responsibility to own, operate, or maintain a project, as defined in California Code of Regulations 2900(s), for purposes of natural disaster assistance. This may include a joint powers authority established under section 6500 et seq of the Code. Staging Area Staging Areas are locations set up at an incident where resources can be placed while awaiting a tactical assignment. Staging Areas are managed by the Operations Section. Standardized Emergency Management System (SEMS) A system required by California Government Code for managing response to multi - agency and multi- jurisdiction emergencies in California. SEMS consists of five organizational levels which are activated as necessary: Field, Local Government, Operational Area, Regional, and State. State of Emergency The duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the State caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, or earthquake; or other conditions, other than those resulting from a labor controversy, or conditions causing a "State of War Emergency," which conditions, by reason of their magnitude, are or are likely to be beyond the control of the services, personnel, equipment, and facilities of any single Operational Area, City and County, or City and require combined forces a mutual aid region or regions to combat. T Task Force A combination of single resources assembled for a particular tactical need, with common communications and a leader. Technical Specialists Personnel with special skills who can be used anywhere within the ICS or EOC organization. U Unified Area Command Attachments Page 76 of 77 City of Newport Beach Emergency Management Plan BASIC PLAN A Unified Area Command is established when incidents under an Area Command are multi - jurisdictional. (See Area Command and Unified Command) Unified Command In ICS, Unified Command is a unified team effort allowing all agencies with responsibility for the incident, either geographical or functional, to manage an incident by establishing a common set of incident objectives and strategies. This is accomplished without losing or abdicating agency authority, responsibility, or accountability. Unit An organizational element having functional responsibility. Units are commonly used in Operations, Planning, Logistics, or Finance & Administration sections. Unity of Command The concept by which each person within an organization reports to one and only one designated person. Attachments Page 77 of 77