HomeMy WebLinkAbout06 - Various Storm Drain ImprovementsAgenda Item No. 6
March 13. 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Tom Sandefur, P.E.
APPROVED:
TITLE: Various Storm Drain Improvements -- Award of Contract No. 4966
ABSTRACT:
Staff received construction bids for the "Various Storm Drain Improvements" Project and
is requesting City Council's approval to award the work to RY Engineering Works, Inc.
RECOMMENDATIONS:
1. Approve the project drawings and specifications;
2. Declare RY Engineering Works, Inc., (RYE) as the lowest responsible bidder.
3. Award Contract No. 4966 to RYE., for the total bid price of $186,012.50 and
authorize the Mayor and City Clerk to execute the contract; and
4. Establish a contingency of $27,900.00 (approximately 15 percent) to cover the cost
of unforeseen work.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding for this project. It will be
expensed to the General Fund account, 7012- C2502011.
Proposed uses are as follows:
Vendor Purpose Amount
RY Engineering Works, Inc. Construction Contract $ 186,012.50
RY Engineering Works, Inc. Construction Contingency 27,900.00
Total $ 213,912.50
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Various Storm Drain Improvements -- Award of Contract No. 4966
March 13, 2012
Page 2
DISCUSSION:
At 9:00 a.m. on February 14, 2012, the City Clerk opened and read the following bids
for the Various Storm Drain Improvements Project:
BIDDER
Low RY Engineering Works, Inc.
2 La Strada Contracting
3 Palp, Inc., dba Excel Paving
4 Pointer Enterprises, Inc.
5 Topline Construction, Inc.
6 SLS Construction, Inc.
7 The RJ Noble Company
8 TED Enterprises
9 Paulus Engineering, Inc.
10 Altas Underground, Inc.
11 GCI, Inc.
12 Peterson -Chase General Engineering
13 RSB Group, Inc.
14 Garcia Juarez, Inc.
15 Altas- Allied, Inc.
16 T.E. Roberts, Inc.
17 Cali -Agua, Inc.
TOTAL BID AMOUNT
$186,012.50 **
$188,888.00
$194,492.00
$207,157.00
$214,222.00
$214,242.00
$214,941.00
$217,545.00
$224,129.00
$238,178.00
$239,575.00'
$240,329.00*
$247,825.00
$249,955.00
$264,896.00
$283,245.00
$295,420.00
* Corrected Bid Amount
* *Due to a mistake on their bid documents, RY Engineering Works had an As -Read bid
price of $190,520.50. The corrected value is $186,0125.50 based on the word written
values. Once it was determined that a mistake had been made in their bid, RY
Engineering Works was given the opportunity to withdraw their bid. RY Engineering
Works decided to stand by their corrected bid and is therefore the lowest responsible
bidder.
The total low bid amount is 17% percent below the Engineer's Estimate of $225,000.00.
The lower price is probably the result of an extremely competitive bid environment as
evidenced by the large number of bidders on this project. Staff recommends
establishing a 15% contingency as this project involves extensive underground
excavations which typically have a higher degree of unknown issues associated with
them including utility conflicts and unknown soil conditions differing from the as -built
plans.
The work necessary for the completion of this contract consists of:
• Installing perforated subdrain and related structures and connecting to existing
storm drain system on Newport Hills Drive.
• Repaving the street area affected by the subdrain construction.
Various Storm Drain Improvements -- Award of Contract No. 4966
March 13, 2012
Page 3
• Installing a new grate catch basin in the vicinity of 227 Bayside Drive and
connecting to an existing storm drain.
• Installing a Stormtech detention basin at 32nd Street and Seashore Drive.
The low bidder, RYE possesses California State Contractors License Classification of
"A" as required by the project specifications. A check of RY Engineering Works'
references indicated satisfactory completion of similar projects in the past.
Pursuant to the contract specifications, RY Engineering Works will have 45 consecutive
working days to complete the Work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15301(c) (maintenance
activities with negligible expansion) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect
on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
Director
A. Location Maps
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