HomeMy WebLinkAbout24 - Quarterly Business ReportCITY OF
NEWPORT BEACH
� dEW �Rr
6
City Council Staff Report
c�cond
Agenda Item No. 24
February 28, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, City Manager
949 - 644 -3002, dkiff @newportbeachca.gov
PREPARED BY: Dave Kiff, City Manager
APPROVED: —a L,1L,*„N,
TITLE: Quarterly Business Report — October through December 2011
ABSTRACT:
Provide a quarterly update of the City business that includes detailed financial
information, status reports from the many City Boards, Commissions and Committees,
and project tracking reports for current key projects.
RECOMMENDATION:
Review and comment, as desired.
FUNDING REQUIREMENTS:
There is no fiscal impact related to this item.
DISCUSSION:
The attached Quarterly Business Report contains an update on City business for the
period of October through December 2011. The report contains a quarterly financial
report, status reports for all City Boards, Commission and Committees, and summaries
on 18 of the top.projects currently in the works.
Your comments are welcomed.
ENVIRONMENTAL REVIEW:
Not required.
Quarterly Business Report — October through December 2011
February 28, 2012
Page .2
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
�— Ja L ll�ot
Dave Kiff
City Manager
Attachments: A. Quarterly Business Report- October through December 2011
4
• � , •• • • T � tea. N
city of newport beach
:ITY MANAGER'S QUARTERLY BUSINESS REPORT _
october - december 2011
.,�
van;, -
S
i -
.. t
TABLE OF CONTENTS
1 Executive Summary
2 Fiscal Year 2010 -11 Audited Results
4 Fiscal Year 2011 -12 Revenue Update
8 Fiscal Year 2012 -13 Budget Goals
13 Board of Library Trustees
14 Building & Fire Board of Appeals
15 City Arts Commission
16 Civil Service Board
17 Harbor Commission
18 Parks, Beaches & Recreation Commission
19 Planning Commission
20 City Council Redistricting Committee
21 Finance Committee
22 Citizens Bicycle Safety Committee
23 Coastal /Bay Water Quality Citizens Advisory Committee
24 Environmental Quality Affairs Citizens Advisory
Committee
25 Newport Coast Advisory Committee
26 Special Events Advisory Committee
27 Aviation Committee
28 Banning Ranch Development Agreement
Committee
29 Building Committee
30 General Plan /Local Coastal Program
Implementation
31 July 4th West Newport Safety Planning Committee
32 Negotiate Conexant Dev Agreement
33 Negotiate Golf Fund Realty Dev Agreement
34 Negotiate Newport Bch Country Club Dev Agreement
35 Neighborhood Revitalization Committee
36 Tidelands Management Committee
37 Updating Harbor Charges
40 Acquisition of Coast Highway
42 Civic Center Project
44 Group Residential Uses
46 Implement Traffic Management Plan
48 Lower Bay Dredging Project
50 Marina Park
52 Newport Banning Ranch
54 Reduce Fire in Buck Gully & Morning Canyon
56 Rev Priority Area: Balboa Village
58 Rev Priority Area: Corona del Mar Entry
60 Rev Priority Area: Lido Village
62 Rev Priority Area: Santa Ana Heights
64 Rev Priority Area: West Newport
66 Rhine Channel Cant Sediment Clean up
68 Sunset Ridge Park
70 Transportation Fair Share Fee
72 West Newport Beach Facility Planning
74 Widen Jamboree in the Airport Area
Financial Report
city of newport beach I finance department
newportbeachca.gov 1 949.644.3127
FACTORS INFLUENCING THE ECONOMY
The Federal Reserve has noted "the economy has been expanding moderately notwithstanding some
apparent slowing in global growth. Strains in Global Financial markets continue to pose significant
downside risks to the economic outlook." Although the domestic economic recovery to date is not
robust, there is some underlying momentum in the U.S. economy. Healthier than expected labor growth
has boosted equities markets and is a good sign that economic momentum is carrying into the new year.
However, many economists are mindful that job growth momentum early last year shriveled over the
summer and are not yet ready to declare a full recovery.
Overall, economic data appears indicative of slow growth. Political turmoil abroad continues to influence
domestic economics. A severe contraction in Europe or China could derail the relatively fragile U.S.
economy. All things considered, it is believed the U.S. Economy will continue its moderate growth at a
consistent yet relatively slow pace.
Fiscal Year 2010 -11
FISCAL YEAR 2010 -11 FINAL AUDITED RESULTS
In the September Quarterly Business Report (QBR) preliminary unaudited financial results for Fiscal
Year 2010-11 were summarized. Since then, the City received an unqualified opinion dated
December 20, 2011, from its auditors White Nelson Diehl Evans. The final audited General Fund
reserve balances presented below did not materially change since the last presentation.
GENERAL FUND RESERVES
2
2010
2011
Change
Non - spendable
$ 1,641,672 $
1,031,742 $
(609,930)
Restricted
1,692,533
1,681,333
(11,200)
Committed
Facilities Financing Plan
27,500,000
31,300,000
3,800,000
Contingency Reserve
18,895,125
21,841,467
2,946,342
Recreation Reserves
443,522
452,448
8,926
Parking Reserves
235,506
238,876
3,370
Cable Franchise
1,356,143
1,360,385
4,242
Other Miscellaneous
3,399,369
3,726,726
327,357
Assigned
Capital Reappropriations
3,993,497
2,516,600
(1,476,897)
PERS Rate Reserve
5,000,000
5,000,000
Change in FV of Investment
707,200
369,235
(337,965)
Neighborhood Revitalization
-
650,000
650,000
Tidelands Management
-
200,000
200,000
Marian Bergeson Pool Contribution
-
330,000
330,000
Airport Issues
-
100,000
100,000
MOD - Tree Replacement Program
-
75,000
75,000
Economic Development
-
75,000
75,000
Median Maintenance Program
-
50,000
50,000
Lower Newport Bay Dredging - Loan
-
2,500,000
2,500,000
Unassigned (Appropriations Reserve)
17,293,299
20,570,033
3,276,734
Pre FFP Transfer
82,157,866
94,068,845
11,910,979
FFP Transfer Out*
-
(31,300,000) *
(31,300,000)
Net General Fund Balance
$ 82,157,866 $
62,768,845 $
(19,389,021)
*In FY 11 $31.3 million was transferred to a separate Facilities Financing Plan Fund
2
FACILITIES FINANCING PLAN RESERVE
As reported in the previous QBR, the City established a long -term Facilities Financing Plan (FFP) for
the replacement of all General Fund supported facilities including the Civic Center, fire stations,
police stations, community centers and parks. The City has been reserving these funds in a facilities
replacement reserve within the General Fund.
In conjunction with the financing of the Civic Center project and the completion with the OASIS
Senior Center, the City
transferred $31.3 million from the Beginning Balance 7/1/10 $
General Fund to the FFP fund
during Fiscal Year 2010 -11. This Revenues
initial transfer, along with future Transfer In from General Fund 31,300,000
annual contributions from the
General Fund and developers, Interest Income 275,381
is intended to prefund debt
Total Revenues
31,575,381
service or cash fund construction
projects consistent with the City's
Expenditures
long -term facilities replacement
2010 Civic Center COPS Debt Service
(682,755)
plan. The FFP will provide a
OASIS Construction
(5,266,982)
consistent, level funding plan to
minimize negative impacts on
Total Expenditures
(5,949,737)
the General Fund in any given
year, while also ensuring the City
is able to maintain its high quality
Ending Balance 6/30/11
25,625,644
facilities.
CITY OF NEWPORT BEACH
Fiscal Year Ended June 30, 2011
COMPREHENSIVE ANNUAL FINANCIAL
REPORT
The City of Newport Beach is required to
annually issue a complete set of financial
statements per the City Charter and State
law. In addition, an independent firm of
certified public accountants need to audit
these statements in conformance with
generally accepted auditing standards.
The audited 2011 Comprehensive Annual
Financial Report (CAFR) can be found at
newportbeachca.gov /cafr.
K3
Fiscal Year 2011 -12
FISCAL YEAR 2011 -12 REVENUE UPDATE
As the second quarter comes to a close, there is sufficient data to refine Fiscal Year 2011-12 revenue
estimates and propose midyear revisions. In total, General Fund Revenue estimates have been revised
upward .98% or $1.5 million to reflect the net proposed adjustments. The net adjustments reflect an
expectation that actual revenues will increase 1.8% or $2.8 million on a year over year comparative basis.
FISCAL YEAR 2011 -12 REVISED REVENUE PROJECTIONS
Revenue Source
FY 2010 -11
Actuals
Original
Budget
Amended
Budget
12/31/11 YTD
Revenues
Midyear
Revised Est.
Midyear
Revision
Property Taxes
$ 71,630,345
$ 72,155,615
$ 72,155,614
$ 34,676,903
$ 72,612,217
$ 456,603
Sales Tax
18,455,181
18,788,167
18,788,167
6,206,982
19,219,170
431,003
Property Tax - In Lieu of Sales Tax
6,284,266
6,300,000
6,300,000
-
6,500,000
200,000
Transient Occupancy Tax
13,082,451
12,786,000
12,786,000
7,370,908
14,000,000
1,214,000
Business Licenses
4,111,245
3,910,000
3,910,000
1,746,738
3,850,000
(60,000)
Franchises
3,730,819
3,936,000
3,936,000
909,818
3,498,000
(438,000)
Community Development
5,492,327
5,465,260
5,512,301
2,661,950
5,845,441
333,140
Other
27,948,689
25,621,741
27,744,089
14,493,574
27,120,034
(624,055)
Transfer -In
3,116,700
6,500,000
4,000,000
-
4,000,000
-
Total Revenues & Transfers
$ 153,852,024
1 $ 155,462,783
$ 155,132,171
1 $ 68,066,873
1 $ 156,644,862
1 $ 1,512,691
PROPERTY TAX
Overall, the housing market remains under pressure but seems to have stabilized following several years of
sharp declines and some dot surprisingly to the upside.
As previously reported, the Secured property tax levy grew by +1.27% reflecting a +.75% CPI adjustment,
due to new construction in the Fashion Island area and net reassessments from property sales and or
assessment appeals. Unsecured property taxes (e.g. business equipment and boats) decreased - 4.31 %. As
of September 30, 2011, the net result is that the overall property tax levy grew by 1.03% compared to Fiscal
Year 2010-11.
In an analysis of actual property tax remittances through January, compared to long -term historical
collection trends, final property tax revenues may finish 1.37% higher than the prior fiscal year and .63%
($456,603) over the City's original budgetary estimate. While there is some downside risk that the slight
disparity between the levy and the collection trend may represent a simple payment trend anomaly, it
is currently thought that the City will actually realize the additional property tax revenues and therefore
increased the midyear property tax estimate upward by $456,203.
SALES TAX REVENUE
Sales tax remittances to date only represent
economic activity through September. However,
it is widely reported that retail sales continue to
deliver solid returns despite consumer hesitancy.
Overall, retail sales increased 6.5% through
December 2011, on a year over year basis, down
slightly from December 2010, which increased
7.6% over the depths of the recession. The current
conjecture is that the jobless rate will need to
demonstrate a sustained improvement before a
more robust sales recovery can be expected.
Currently, modest year over year sales tax growth
of 4.1% is estimated which represents a $431,000
increase over previous budgetary estimates.
Restaurants and auto sales continue to rank as
the highest sales tax generating segments. When
comparing the third quarter of 2011 to 2010,
restaurants sales improved 5.8% while auto sales
decreased -5.2 %. The business segments that
showed the largest improvement over the same
period included light industry at 27% and service
stations at 24.4 %.
TRANSIENT OCCUPANCY TAX
In a year over year comparison, hotel and
residential Transient Occupancy Tax (TOT)
revenues increased 11.6% during Fiscal Year
2010-11, significantly improving over the previous
double dip declines experienced during 2009 and
2010. Based on the collection trend to date, it is
expected that 2011-12 TOT revenues will increase
7% over last fiscal year, representing a $1.2 million
increase to the mid -year revenue estimate.
FRANCHISE REVENUES
Franchise revenues have been under performing
relative to the prior fiscal year and budgetary
estimates, primarily due to lower than expected
earnings in the solid waste and cable business
segments. Both are estimated to be down due
to the economy. The Municipal Operations
Department (MOD) has confirmed that solid
waste tonnage has been down all through the
recession, but also added that home demolitions
are trending up. As a result of these decreases,
the midyear projection for franchise revenues has
been lowered $438,000.
COMMUNITY DEVELOPMENT & OTHER
REVENUE
The midyear estimate for community
development revenues was increased $333,140
primarily due to higher than expected revenues in
building permits. While planning permit revenues
have been stable, a previously expected
developer impact fee has been deferred until
Fiscal Year 2012 -13 due to the revised timeline
associated with the project. As a result, the
midyear estimate in other revenues has been
lowered by ($624,055) to reflect the new project
timeline.
FISCAL YEAR 2010 -11 REVENUES BY SOURCE
• Property Taxes
• Sales Tax w/ Prop Tax in Lieu
Transient Occupancy Tax
• Community Development
■All Other Revenue
5
DEPARTMENT GENERAL FUND EXPENDITURE PERFORMANCE
DEPARTMENTAL EXPENDITURE PROJECTIONS
In December 2011, the City's operating departments submitted Fiscal Year 2011 -12 expenditure
projections to the City Manager and Finance Department. Midway through the fiscal year, the
departments have estimated maintaining budgetary control over with the expectation of ending
the fiscal year with a combined $1,000,000 in operational savings. This is evidence of the City's
commitment to budgetary controls through strong monitoring and budget adherence by all
depart ments. This is in keeping with the structural reductions made during the Fiscal Year 2011 -12
budget process when all departments were requested to cut $8 million from the budget. Departments
continue to effectively manage its budgets in accordance with the City's Fiscal Sustainability Plan.
The Finance Department has reviewed the department projections, in addition to performing
independent citywide analysis of salaries and benefits, and operation and maintenance costs. Not
only do the department's projections align with the citywide estimates, but if trend analysis and
expenditure performance remain as expected, that calculated savings could be approximately $1.5
million by fiscal year end. This is almost entirely attributed to salaries and benefits savings and includes
expected step increases and approved new hires and promotion expenditures.
Projection savings for maintenance and operations, both as submitted by departments and in
analyzing trend data, is estimated at $500,000. However, this is most likely going to be utilized for
additional costs associated with unplanned events, such as the eucalyptus tree removal and higher
than expected electrical expenses. The contracts and supplies costs will be continually monitored and
more detailed estimates will be reported in the next Quarterly Financial Report.
FY 2011 -12
FY 2010 -11
FY 12 Original
YTD as of
Percent
YTD @ 12/31/2010 -
Percent
Department
Budget
Amended Budget
12/31/2011
Expended
Audited
Expended
City Council
$ 940,397
$ 1,137,377
$ 577,990
51%
$ 537,467
51%
City Clerk
546,465
556,465
295,361
53%
190,166
38%
City Manager
1,921,739
1,944,724
925,542
487.
1,028,239
427.
Human Resources
2,393,167
2,397,667
1,025,295
43%
1,026,967
447.
City Attorney
2,292,941
2,302,827
921,528
407.
1,490,753
63%
Finance
5,284,343
6,928,312
3,261,894
477.
3,532,087
43%
Police
41,502,813
42,020,693
21,367,324
51%
20,330,668
47%
Fire
34,353,768
34,632,925
18,155,546
52%
17,118,734
50%
Planning
3,457,855
3,731,965
1,835,370
49%
1,634,126
50%
Building
5,482,077
5,217,539
2,516,143
48%
2,717,387
48%
General Services
22,212,918
22,436,522
10,452,515
47%
9,761,417
44%
Library
6,889,590
7,613,316
3,668,031
48%
3,226,522
46%
Recreation
8,418,226
8,492,156
4,409,218
52%
3,693,519
48%
Public Works
5,834,035
5,961,505
3,018,329
51%
2,627,913
45%
Electrical
774,984
796,456
499,858
63%,
439,192
33%
C.I.P.
4,610,730
6,131,677
933,147
15%
585,939
107.
OPEB
2,314,000
2,314,000
1,157,000
50%
1,064,000
50%
FFP
4,016,812
4,016,812
4,016,812
100%
31,300,000
100%
Debt Service
780,000
780,000
-
0%
-
0%
Total
$ 154,026,860
$ 159,412,938
$ 79,036,903
1 507.
$ 102,305,095
55%
DEPARTMENTAL EXPENDITURE PROJECTIONS
In December 2011, the City's operating departments submitted Fiscal Year 2011 -12 expenditure
projections to the City Manager and Finance Department. Midway through the fiscal year, the
departments have estimated maintaining budgetary control over with the expectation of ending
the fiscal year with a combined $1,000,000 in operational savings. This is evidence of the City's
commitment to budgetary controls through strong monitoring and budget adherence by all
depart ments. This is in keeping with the structural reductions made during the Fiscal Year 2011 -12
budget process when all departments were requested to cut $8 million from the budget. Departments
continue to effectively manage its budgets in accordance with the City's Fiscal Sustainability Plan.
The Finance Department has reviewed the department projections, in addition to performing
independent citywide analysis of salaries and benefits, and operation and maintenance costs. Not
only do the department's projections align with the citywide estimates, but if trend analysis and
expenditure performance remain as expected, that calculated savings could be approximately $1.5
million by fiscal year end. This is almost entirely attributed to salaries and benefits savings and includes
expected step increases and approved new hires and promotion expenditures.
Projection savings for maintenance and operations, both as submitted by departments and in
analyzing trend data, is estimated at $500,000. However, this is most likely going to be utilized for
additional costs associated with unplanned events, such as the eucalyptus tree removal and higher
than expected electrical expenses. The contracts and supplies costs will be continually monitored and
more detailed estimates will be reported in the next Quarterly Financial Report.
DREDGING OPPORTUNITIES & ITS IMPACT ON THE GENERAL FUND
Recent opportunities to dispose of dredging material from Newport Harbor to containment facilities
within the Port of Long Beach represented a significant savings to the City. While a great disposal
opportunity, the amount of General Fund monies needed for dredging project costs, approximately
$7.5 million to date, will increase the amount of the General Fund subsidy to the Tidelands fund in the
near term. This advance of funds for dredging was approved by City Council to be repaid if new
Tidelands revenue sources are approved. In the meantime, this advance of funds will be booked
within the General Fund balance sheet along with any other "extraordinary" loans Council approves
for repayment. This will track the ongoing commitment to repay the General Fund with new revenue
sources approved within the Tidelands Fund.
Fiscal Year 2012 -13 Budget
FISCAL YEAR 2012 -13 BUDGET GOALS
Listening to the community and City Council, the
City Manager prepares for the budget cycle by
identifying the unique qualities and specific City
services that will contribute toward becoming
and staying the Shining City by the Bay. The core
values as confirmed by Council are:
A high quality physical environment - becoming
(and staying) the Shining City by the Bay
This value encompasses the support and
preservation of the natural environment as well
as a focus on infrastructure development and
maintenance at community centers, parkways
and medians, roads, trees, alleys, beaches, and
more. Newport Beach has a different "look" from
other communities, and wants to maintain that.
Public safety and how City services and programs
reinforce safety
From core public safety services like police and
fire to programs (recreation and senior services,
CERT, and more) and infrastructure (parks,
libraries, and more) that draw people out into the
community and gives Newport Beach residents
great things to do and enjoy.
Civic engagement
Staff acknowledges and celebrates that this is a
community that loves the many strong community
activities, events, and groups and that wants to
be engaged with its local government.
City Council held its 2012 Planning Session on
Monday, January 23, 2012. This meeting occurs
at the beginning of each calendar year and
is a forum for Council and the public to discuss
priorities for the remainder of the current fiscal
year (FY 2011-12) and those for the upcoming
year (FY 2012 -13). It is the first of many public
meetings that will be held to discuss Council and
community goals before Council adopts the
next budget. The results of this and other public
meetings are crucial to the development of the
budget.
The Council will continue its priority of protecting
the City's quality of life and fiscal health by
reinforcing its commitment to the 15 -point Fiscal
Sustainability Plan. Many of the points addressed
in the plan are embedded in the core budget
principles and budget process.
During the Council planning session, the City
Manager outlined five categories for Council to
consider and they are summarized below:
Construction Projects
• Current - Lower Bay Dredging, sidewalks, streets,
curbs, Sunset Ridge, Marina Park, Civic Center &
Park and more
• Future - Tidelands CIP, West Newport Facilities,
Neighborhood Revitalization for Balboa Village and
Lido Marina Village
Agreements to be Completed
• JWA Settlement Extension
• Uses for current City Hall site
• Oil facilities
• Laboragreements
General Issues (further direction needed)
• Budget
• General Fund CIP
• Reserve levels
• NBTV
Good to Great - Performance Management
• Shared services /outsourcing /regionalization
• Citywide IT strategic plan
"Unpredictables"
• Fire rings/ smoking ban /chickens and more.
All five categories were well received after much
Council discussion and community comment. Some
of the additional areas for consideration discussed
by both Council and the public are summarized
below:
• Additional review /study for Neighborhood
Revitalization Areas: Balboa Village; Lido Marina
Village; Mariner's Mile
• Tidelands fees to offset specific Tidelands CIP
improvements
• IT strategic plan being a priority
• Additional CIP on signal synchronization
• Corona del Mar parking study
• Banning Ranch
The City is cautiously optimistic that we will continue
to experience consistent, yet moderate, revenue
growth into FY 2012 -13 due to the gradual economic
recovery. However, in keeping with the Fiscal
Sustainability Plan, additional budget areas beyond
the five categories outlined previously will need to
be strategically added and prioritized in context of
the final revenue estimates.
The next Quarterly Financial Report will provide
updated revenue and expenditure forecasts for the
FY 2012 -13 budget year. Next year's revenues are
projected to increase over the FY 2011-12 projections
as discussed earlier in this report, but the detailed
analysis is not ready for discussion at this time.
FISCAL SUSTAINABILITY PLAN
In 2010, Council advanced the Fiscal Sustainability
Plan. This is a 15 -point plan to protect and enhance
the City's economic and fiscal health so that the
community continues to thrive. This plan continues
to be a core principle to guide staff into the future.
A few of the 15 -point items as they most apply to
budget are:
• maintain appropriate cash reserves
• manage the Facilities Financing Plan
• review revenue performance
• competitive contracting of services and equipment
• appropriate cost - recovery targets
• ensure fair compensation in partnership with our
employees
BUDGET PROCESS FISCAL YEAR 2012 -13
Building on the planning sessions five categories
continues with the development of the FY 2012-
13 budget. Staff has identified all community
and Council budget areas not yet funded
and will continue to prioritize these needs with
Council and public input, and approval at the
five planned Council and Finance Committee
meetings as outlined below:
• December 2011 - departments submitted
revenue estimates for FY 2011-12
• January 2012 -forecasts developed for FY 2011 -12
and FY 2012 -13
• February 2012 - budget update to Finance
Committee; departments complete budget
worksheets and CIP expenditure projections
• March 2012 - budget conferences with the City
Manager and departments; and proposed
FY 2012 -13 budget documents printed
• April 2012 - proposed budget submitted to City
Council
• May 2012 - budget review at the City Council
Study Sessions on May 8 and May 22
• June 2012 - budget wrap -up with Finance
Committee; final budget review at City
Council Study Session and adoption at regular
City Council meeting on June 12
• July 2012 - new fiscal year begins
• August 2012 - target distribution of final approved
budget documents
SUMMARY
In closing, City staff is committed to Fiscal
Sustainability and living within our means.
Staff will continue to tackle the difficult issues
of pension costs, funding CIP programs for
streets, lights and signals, and neighborhood
revitalization, funding new facilities and
maintaining them, and investing in an IT
Strategic Plan so technology can enable us to
continue to be that Shining City by the Bay.
City budget and salary information is available
online at newportbeachca.gov /salary.
& Committees Report
city of newport beach I city manager's office
newportbeachco.gov 1 949.644.3001
Many Newport Beach citizens give their time to assist and advise the City Council on issues facing
the legislative body. Service on City Boards, Commissions and Committees is one of the principal
means by which citizens can participate in local government. There are numerous active Boards,
Commissions and Committees which meet on a regular basis. Each group has City staff which
supports these efforts in a variety of ways. The attached reports offer a reflective look at the current
work of each group and the direction they are taking.
Board of Library Trustees
PURPOSE:
Appointed by the Newport Beach City Council, the
Board of Library Trustees is a policy- making board
responsible for the administration of City libraries.
The Board considers the annual budget for library
purposes during the process of its preparation
and makes recommendations to the City Council
and City Manager. The Board also approves
or disapproves the appointment, suspension, or
removal of the Library Services Director. Subject to
the approval of the City Council, the Board accepts
money, personal property, or real estate donated
to the City for library purposes, and contracts with
schools, county, or other governmental agencies to
render or receive library services or facilities.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Section 708
COMMITTEE MEMBERS:
Lynn Crutchley (Chair), Stephanie Murguia, Jerry
King, Jill Johnson - Tucker, Eleanor M. Palk
LENGTH OF TERM FOR MEMBERS:
The five members of the Board serve for a term of
four years on a staggered basis.
FREQUENCY OF MEETINGS:
Monthly, on the first Monday unless otherwise
noticed.
STAFF LIAISON:
Cynthia Pulliam Cowell, MLS,
Library Services Director
STAFF SUPPORT:
Staff allocates approximately 22 hours a month to
this Board.
QUARTERLY PROGRESS REPORT
Items the Board of Library Trustees considered in the
last quarter include:
• Appointed the following liaison positions:
1. DSLS Committee - Jill Johnson- Tucker
2. Friends of the Library Board -Eleanor Palk
3. NBPL Foundation Board -Jerry King
• Agendas - reformatted to follow those of the City
Council meetings.
• Literacy Program update - a report on the
Newport Beach Public Library Literacy Services
presentation of achievements and goals in
programming and services.
• MyiLibrary - review of downloadable audio
resources.
• Library expansion naming opportunities -
identification of prospective areas for donor
recognition naming opportunities.
• Bicycle racks - review of the size and location of
bicycle racks at all four library facilities.
• Library Policies - final review and approval on
the circulation policies; expressive activity areas
and the use of library grounds; and use of the
Newport Beach Public Library.
Visit the library online at newportbeachca.gov/
nbpl.
13
Building & Fire Board
of Appeals
PURPOSE:
Determine the suitability of alternate materials and
methods of construction; to provide for reasonable
interpretations of the provisions of the Building
and Fire Codes; to hear written appeals regarding
the Chief Building Official's or Fire Marshal's
determinations.
COMMITTEE AUTHORIZATION:
Uniform Administrative Code, Section 201 and
NBMC 15.02.120
COMMITTEE MEMBERS:
Brion S. Jeannette (Chair), Robert W. Yant (Vice
Chair), George Crall, James Anderson, Ernie Liske,
Richard R. Luehrs, and Stephen Sandland
LENGTH OF TERM FOR MEMBERS:
The seven members of the Board serve for a term
of four years on a staggered basis.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Ron Gamble, Chief Fire Marshal
Seimone Jurjis, Chief Building Official
STAFF SUPPORT:
When the Board is called into session, staff
allocates approximately six hours to each
session. Costs for services are recovered by the
payment of appeal application fees established
by City Council resolution. If an item presented
to the Board is staff generated, then no fees are
recovered.
14
QUARTERLY PROGRESS REPORT:
The board did not meet during this quarter.
City Arts Commission
PURPOSE:
Appointed by City Council, the City Arts Commission
acts in an advisory capacity to the City Council
in all matters pertaining to artistic, aesthetic and
cultural aspects of the City. The City Arts Commission
also recommends to the City Council the adoption
of such ordinances, rules and regulations as it
may deem necessary for the administration and
preservation of fine arts, performing arts, historical,
aesthetic and cultural aspects of the community.
On behalf of the City, the Arts Commission actively
encourages programs for the cultural enrichment
of the community and performs such other duties
relating to the arts as the City Council may require.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Section 712
COMMITTEE MEMBERS:
Robyn Grant (Chair), Robert Smith (Vice Chair),
Rita Goldberg (Secretary), Carole Boller,
Christopher Trela, Arlene Greer, Gilbert Lasky
LENGTH OF TERM FOR MEMBERS:
The seven members of the Commission serve for a
term of four years on a staggered basis.
FREQUENCY OF MEETINGS:
Monthly, on the second Thursday unless otherwise
noticed.
STAFF LIAISON:
Jana Barbier, Cultural Arts Coordinator
STAFF SUPPORT:
Staff allocates approximately 40 hours a month to
this Commission.
QUARTERLY PROGRESS REPORT:
Items the Arts Commission considered in the last
quarter include:
• Cultural Arts Grants program - approved the
administration of the program for regional arts
organizations. Funding recommendations were
approved by the City Council on November 8,
and checks were distributed on November 22.
• State of the Arts - report presented to City
Council on November 22.
• Art exhibitions - approved displays for City Hall
and two areas at Central Library.
• Museum tour - approved a public tour to the
Autry National Center in February 2012.
• Public art projects - considered several
projects including the restoration and framing
of watercolor paintings donated from a
Newport Beach private estate.
• Newport Beach Art Exhibition and Sale -
preparation for the event scheduled on April 14
at OASIS Senior Center.
More information on the City's cultural
arts programs can be found online at
newportbeachca .gov /culturalarts.
15
Civil Service Board
PURPOSE:
Advise the Council on personnel matters,
recommend changes to the Civil Service System
Rules and Regulations, conduct appeal hearings
of City employees for disciplinary issues and
launch personnel administration investigations
for City employees covered by one of the Safety
Bargaining Units (FFA, FMA, LMA, NBPA and
PMA) and report its findings to City Council and
Manager.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Sections 710 & 711
COMMITTEE MEMBERS:
Debra Allen (Chair), Douglas Coulter, James
"Mickey" Dunlap (Vice Chair), Hugh Logan and
Maiqual Talbot
LENGTH OF TERM FOR MEMBERS:
The five members of the Board serve for a term of
four years on a staggered basis.
FREQUENCY OF MEETINGS:
Monthly, on the first Monday unless otherwise
noticed.
STAFF LIAISON:
Terri Cassidy, Human Resources Director
Jyll Ramirez, Admin. Assistant to the HR Director
STAFF SUPPORT:
Staff allocates approximately 20 -25 hours a month
to this Board.
16
QUARTERLY PROGRESS REPORT:
Items the Civil Service Board considered in the
last quarter include:
• Appeal hearings - prepared and trained for
upcoming closed hearings of civil service -
covered employees.
• Training - provided by City Attorney Aaron Harp on
Public Safety Officers and Firefighters Procedural Bill
of Rights.
• Responsibility -aware and knowledgeable of
current practices and laws.
• Privacy and confidentiality - upheld City policies
and laws while facilitating communications
between legal representatives and board
members.
Harbor Commission
PURPOSE:
The purpose of the Harbor Commission is to
provide the City of Newport Beach with an
advisory body representing the diverse uses of
Newport Harbor and its waterfront.
A. Advise the City Council in all matters pertaining
to the use, control, operation, promotion and
regulation of all vessels and watercraft within
the Newport Harbor.
B. Approve, conditionally approve, or disapprove
applications on all harbor permits where the
City of Newport Beach Municipal Code assigns
the authority for the decision to the Harbor
Commission.
C. Serve as an appellate and reviewing body
for decisions of the City Manager on harbor
permits, leases, and other harbor - related
administrative matters where the City of
Newport Beach Municipal Code assigns such
authority to the Harbor Commission.
D. Advise the City Council on proposed harbor -
related improvements.
E. Advise the Planning Commission and City
Council on land use and property development
applications referred to the Harbor Commission
by the City Council, Planning Commission, or the
City Manager.
F. Make recommendations to the City Council
for the adoption of regulations and programs
necessary for the ongoing implementation of
the goals, objectives, and policies of the Harbor
and Bay Element of the General Plan.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Section 702
COMMITTEE MEMBERS:
Ralph Rodheim (Chair), Duncan McIntosh, Brad
Avery, Vincent Valdes, Doug West, Marshall
Duffield, Karen Rhyne and City Council Liaison
Mayor Gardner
LENGTH OF TERM FOR MEMBERS:
The seven members of the Commission serve for a
term of four years on a staggered basis.
FREQUENCY OF MEETINGS:
Monthly, on the second Wednesday unless
otherwise noticed.
STAFF LIAISON:
Chris Miller, Harbor Resources Manager
Shannon Levin, Harbor Resources Supervisor
STAFF SUPPORT:
Staff allocates approximately 25 hours per
month to this Commission.
QUARTERLY PROGRESS REPORT:
Items the Harbor Commission considered in the last
quarter include:
• Harbor speed- nautical miles per hour vs. miles
per hour
• Water quality -heard a report from Dana Point
Harbor
• Proposed new public dock and Balboa Marina
expansion - conceptual review of 201 E. Coast
Highway
• Various harbor related issues and projects -
Harbor Visioning, Harbor Guide* modifications,
Rhine Channel dredging, Lower Bay dredging,
Tidelands Management Committee, sea lions
and sand replenishment.
*newportbeachca.gov /harborguide
17
Parks, Beaches &
Recreation Commission
PURPOSE:
A. Act in an advisory capacity to the City Council
in all matters pertaining to parks, beaches,
recreation, parkways and street trees.
B. Consider the annual budget for parks, beaches,
recreation, parkways and street
tree purposes during the process of its
preparation and make recommendations with
respect there to to the City Council and the City
Manager.
C. Assist in the planning of parks and recreation
programs for the inhabitants of the City,
promote and stimulate public interest therein,
and to that end solicit to the fullest extent
possible the cooperation of school authorities
and other public and private agencies
interested therein.
D. Establish policies for the acquisition,
development and improvement of parks,
beaches and playgrounds and for the planting,
care and removal of trees and shrubs in all
parks, playgrounds and streets, subject to the
rights and powers of the City Council.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Section 709
COMMITTEE MEMBERS:
Phillip Lugar (Chair), Kathy Hamilton (Vice Chair),
Tom Anderson, Ron Cole, Roy Englebrecht, Marie
Marston and Jack Tingley
LENGTH OF TERM FOR MEMBERS:
The seven members of the commission serve for a
term of four years on a staggered basis.
FREQUENCY OF MEETINGS:
Monthly, on the first Tuesday unless otherwise
noticed
STAFF LIAISON:
Laura Detweiler, Recreation & Senior Services Dir.
Mark Harmon, Municipal Operations Director
18
Pa
STAFF SUPPORT:
0
ke
lot
Staff allocates approximately 57 hours per month
to this Commission. This includes staff from the
Recreation & Senior Services Department and the
Municipal Operations Department.
QUARTERLY PROGRESS REPORT:
Items the Parks, Beaches and Recreation Commission
considered in the last quarter include:
• Special tree removal request- denied
• Dog nuisance dispenser donation -approved
• Bench donation process report -formed an Ad
Hoc Committee to review
• Irvine Avenue landscaping -joint meeting with
Costa Mesa Parks and Recreation Commission
approved and forwarded plan to City Council
for final review and approval
• Reforestation requests (3) - approved
Projected Tasks:
• Reforestation requests
• Review of beach fire rings
• Review of tree designation on Fourth Avenue and
Holiday Road
• Review of the bench donation program
Planning Commission
PURPOSE:
The Planning Commission has the following duties as
established by the City Charter:
A. After a public hearing thereon, recommended
to the City Council the adoption, amendment or
repeal of a Master Plan, or any part thereof, for
the physical development of the City;
B. Exercise such control over land subdivisions as is
granted to it by ordinance not inconsistent with
the provisions of the Charter;
C. Make recommendations to the City Council
concerning proposed public works and for
the clearance and rebuilding of blighted or
substandard areas within the City; and
D. Exercise such functions with respect to zoning and
land use as may be prescribed by ordinance not
inconsistent with the provisions the Charter.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Sections 7061707
COMMITTEE MEMBERS:
Charles Unsworth (Chair), Michael Toerge (Vice
Chair), Bradley Hillgren (Secretary), Fred Ameri,
Robert Hawkins, Kory Kramer, and Jay Meyers. Chair
Unsworth resigned as of November 14, 2011, On
December 8, 2011, the Planning Commissioners
elected: Michael Toerge (Chair), Bradley Hillgren
(Vice Chair) and Fred Ameri (Secretary). On
December 13, 2011, the City Council appointed
Larry Tucker to fill the remainder of Charles
Unsworth's term.
LENGTH OF TERM FOR MEMBERS:
The seven members of the Commission serve for a
term of four years.
FREQUENCY OF MEETINGS:
Twice per month on the Thursday preceding City
Council meetings unless otherwise noticed.
STAFF LIAISON:
Kimberly Brandt, Community Development
Director
STAFF SUPPORT:
Staff allocates approximately 25 hours per
month to this Commission.
QUARTERLY PROGRESS REPORT:
Items the Planning Commission considered in
the last quarter include:
• Housing element - recommended
approval to the City Council
Public Hearings:
• Development applications- recommended
approval for Golf Fund Realty and Newport
Beach Country Club and forwarded to City
Council for consideration on January 24, 2012.
• Applications (legislative) - recommended three
to the City Council for approval
• Appeals of Zoning Administrator decisions (2)
- approval was reversed in one case and
maintained in the second
• Applications (1) - denied
• Continued public hearings - none
Projected Tasks:
• Minor miscellaneous amendments to the Zoning
Code
• Fence height zoning amendment
• Newport Banning Ranch Study Sessions
• Annual General Plan progress report
• Housing Element implementation actions
• Newport Banning Ranch Study Session
19
City Council
Committee
Redistricting
PURPOSE:
Realign City Council District Boundaries to
represent an even population distribution per
the latest Census 2010 data.
COMMITTEE AUTHORIZATION:
Resolution 2011 -42
COMMITTEE MEMBERS:
Council Member Rosansky (Chair), Mayor
Gardner, and Mayor Pro Tem Curry
LENGTH OF TERM FOR MEMBERS:
The Committee automatically sunsets upon
the adoption of a City Council ordinance
confirming, changing, or refining the
boundaries of any or all of the seven City
Council Districts.
FREQUENCY OF MEETINGS
Committee work has been concluded
STAFF LIAISON:
Patrick Alford, Planning Manager
Dan Compagnolo, Systems & Admin. Manager
STAFF SUPPORT:
Staff allocates approximately 60 hours to this
Committee.
QUARTERLY PROGRESS REPORT:
On December 13, 2011, the City Council
adopted Ordinance 2011 -27, changing the
boundaries of the Council Districts per Census
2010 population figures. Upon the effective
date of January 16, 2012, the City Council
Redistricting Committee will officially sunset.
The map can be viewed online at
newportbeachco .gov /citycouncilmop.
20
District 2
Clurent Representatives
Michael F. Henn
(Population 11,621)
Steven Rosansky
(Population 12:08)
DiStrlCt 3 Rush N. Hill, II
(Population12,084)
District 4 Leslie Daigle
(Population 13,009)
DiStrlCt 5 Edward D. Selich
(Population 12,331)
District 6 Nancy Gardner
(Population 11,909)
D1Str1Ct 7 Keith D. Curry
(Population 12,024)
Finance Committee
PURPOSE:
Responsible for fiscal governance, the Finance
Committee reviews and monitors events and issues
which may affect the financial status of the City
and oversees adherence to the 15 -Point Fiscal
Sustainability Plan.
COMMITTEE AUTHORIZATION:
Established by Resolution 94 -110
COMMITTEE MEMBERS:
Council Member Curry (Chair), Council Member
Daigle and Council Member Henn
LENGTH OF TERM FOR MEMBERS:
Pursuant to Council Policy A -9, the Mayor
makes annual appointments, subject to Council
confirmation. There is no limit on the term Council
Members may serve.
FREQUENCY OF MEETINGS:
Monthly, on the second Monday unless otherwise
noticed.
STAFF LIAISON:
Tracy McCraner, Finance Director
STAFF SUPPORT:
Staff allocates approximately 106 hours per month
to this Committee. (It should be noted that the
majority of the materials and reports provided to
the Finance Committee are typical financial reports
that would need to be produced and reviewed
regardless of the Finance Committee's existence.)
QUARTERLY PROGRESS REPORT:
The Finance Committee met in November and
December to discuss, review, or approve the
following items:
• Quarterly Financial Report - briefing on the previous
quarterly report which included Fiscal Year -end 2011
balances as well as Fiscal Year 2012 projections
through December 17, 2011 for the City's "Top 3"
revenue sources.
• Bonita Canyon bonds - refinancing to lower the
reserve and achieve cash flow savings by the Bonita
Canyon Public Facilities Financing Authority which
is a joint venture formed by the City and the Newport-
Mesa Unified School District to finance public facilities
that benefit properties in the Bonita Canyon area.
• CALPERS - reviewed the latest actuarial valuation
dated June 30, 2010 and discussed an analysis
of dollar impacts resulting from past Council
approved pension reforms such as the Early
Retirement Plan (ERIP) and employee PERS sharing
agreements approved by the miscellaneous
bargaining units.
• Parking permit program - reviewed and discussed an
update to the program based on the results
of a market survey and a CPI review. The committee
recommended adjusting the fees of the annual,
master and overnight parking permits and forwarding
to the City Council for consideration.
• Fraud and Ethics policy - discussion and review of a
draft administrative procedure governing the policy.
• Disclosure of contracts - discussed adding an
accessible and user friendly reporting mechanism on
the City's website* for contracts let by the City which
complies with Council Policy F -5.
*newportbeachca.gov /contracts
21
Citizens Bicycle Safety
Committee
PURPOSE:
Promote bicycle safety and responsible cycling
within the City through public outreach, bicycle
facility improvements, and review of City policies
and practices related to bicycles.
COMMITTEE AUTHORIZATION:
Resolution 2010 -99
COMMITTEE MEMBERS:
Mayor Gardner, Thomas Croxton, Barbara Danzi,
John Heffernan, Sean Matsler, Denis LaBonge,
Anthony Petros, Stephen Sholkoff
LENGTH OF TERM FOR MEMBERS:
The seven members of the Committee serve for a
term of one year.
FREQUENCY OF MEETINGS:
Monthly, on the second Monday unless otherwise
noticed.
STAFF LIAISON:
Steve Badum, Public Works Director
Brad Sommers, Senior Civil Engineer
STAFF SUPPORT:
The Committee has a budget of $50,000 for
bicycle safety improvement projects. Staff from
the Public Works Department, GIS Division and
Police Department allocates approximately
50 -100 hours per month to this Committee. In
addition, this quarter the Police Department's
Traffic Division conducted two bicycle safety
operations for a total of 30 hours.
22
QUARTERLY PROGRESS REPORT:
To date, City staff with the assistance of the
Bicycle Committee has completed the following:
• Community outreach- launched a web page*
with a draft bicycle trails and facilities map, safety
guidelines and an email link for community
comments, questions and suggestions; prepared
a pamphlet with safety guidelines for bicyclist and
motorists; and distributed a letter to homeowner's
associations regarding maintenance and parking
practices in bicycle lanes.
• Bicycle facility improvements- prepared
construction plans and solicited bids for
improvements on Coast Highway, Bonita Canyon,
and Newport Coast Drive; prepared construction
plans for alternate bike routes through Corona
del Mar; and installed Share the Road and Watch
Down Hill Speed warning signs in Corona del Mar
and Newport Coast.
• Sharrows -deployed a pilot program along
Bayside Drive; and prepared conceptual plans
for a program on Coast Highway through Corona
del Mar.
Next Step:
The Committee was formed for a one -year term,
which expired in late 2011. Feeling the work was
not complete, a report was prepared for City
Council consideration at the January 10 meeting
to reauthorize the Committee until January 2013.
*newportbeachco.gov /bicycle
Coastal /Bay & Water Quality
Committee
PURPOSE:
The Committee advises and makes recommendations
to the City Council on water quality /water conservation
policies, projects and programs that will achieve the
Committee's mission and the City Council's priorities:
• Educate the watershed's population about the
value of Newport Bay and the ocean;
• Enforce and /or strengthen existing regulations on
actions that impair water quality or wildlife habitat;
• Advocate for policies, programs and projects that
improve the water qualify of Newport Bay and the
ocean;
• Oppose policies, programs or projects that detract
from good water quality in the Newport Bay
watershed and the ocean; and
• Develop, fund, and monitor water quality initiatives,
including testing and structural projects, that meet
the Committee's mission.
COMMITTEE AUTHORIZATION:
Resolution 2003 -63
COMMITTEE MEMBERS:
Mayor Gardner (Chair), Council Member Selich (Vice
Chair), Council Member Henn, Roberta Jorgensen, Jim
Miller, George Drayton, Randy Seton, Tom Houston,
Janet Rappaport, Dennis Baker
LENGTH OF TERM FOR MEMBERS:
The three Council Members and seven citizen members
serve for a one -year term subject to renewal by the City
Council.
FREQUENCY OF MEETINGS:
Monthly, on the second Thursday unless otherwise
noticed.
STAFF LIAISON:
John Kappeler, Water Quality Manager
STAFF SUPPORT:
Staff allocates approximately 30 hours a month to this
Committee.
QUARTERLY PROGRESS REPORT:
Items the Coastal /Bay and Water Quality
Committee considered in the last quarter
include:
• Waterquality projects and programs- reviewed
the Banning Ranch Draft Environmental Impact
Report (DEIR): received an update on the Dana
Point Harbor water quality improvement project;
and discussed a cost sharing allocation proposal
for Newport Bay Total Maximum Daily Load
(TMDL).
• Presentations - California Coastal Commission,
California Department of Education, and Green
Wave Energy.
Projected Tasks:
• Big Canyon project
• Rhine Channel project wrap up
• NPDES annual report
• Coastal Dolphin Research program
• Various educational programs and water quality
grant programs
23
Environmental Quality
Affairs Committee
PURPOSE:
The mission of the Environmental Quality Affairs
Committee (EQAC) is to protect and enhance the
environmental quality of the City for the health and
enjoyment of residents and visitors. When directed
by the City Council EQAC:
A. Reviews and submits comments on Notices
of Preparation (NOP) and /or the Notice
of Completion (NOC) with respect to any
Environmental Impact Report (EIR) prepared by
the City;
B. Reviews and submits comments on behalf of the
City (subject to City Council or City Manager
approval) on environmental documents prepared
by other public agencies for projects that
have the potential to cause significant adverse
environmental impacts within the City;
C. Reviews and submits comments on any negative
declaration prepared by the City for any project;
D. Advises the City Council on policies, programs
and projects that improves or detracts from the
environmental quality of the City; and
E. promotes education and awareness on positive
environmental practices.
COMMITTEE AUTHORIZATION:
Established by Resolution No. 87 -14
-.
24
COMMITTEE MEMBERS:
Mayor Gardner, Council Member Hill, Kimberly
Jameson, Merrit Van Sant, Laura Meier, Ed Reno
III, Nick Roussos, Joan Penfil, Bruce Asper, Kevin
Kelly, Barbara Thiboult, Laura Curran, Vincent
Lepore, Kevin Nolen, Kathy Harrison, Sandra
Haskell, Timothy Stocks, Michael Alti, Debbie
Stevens, and Charles McKenna. Five vacancies
presently exist.
LENGTH OF TERM FOR MEMBERS:
The members of the Committee serve for a
term of four years on a staggered basis for a
maximum of two consecutive terms.
FREQUENCY OF MEETINGS:
As needed per City Council direction.
STAFF LIAISON:
Patrick Alford, Planning Manager
STAFF SUPPORT:
None at this time.
QUARTERLY PROGRESS REPORT:
The committee did not meet this quarter.
Newport Coast
Advisory Committee
PURPOSE:
Advise the City in the implementation of the
Newport Coast Annexation Agreement and any
other issue relating to Newport Coast, Newport
Ridge, or Crystal Cove.
COMMITTEE AUTHORIZATION:
Established by Resolution 2001 -81
COMMITTEE MEMBERS:
Three members appointed by the City, four
appointed by the Newport Coast Committee
of 2000 (NCC2K). Current membership includes
Council Member Curry, Mayor Gardner, Jim McGee
(Chair), Gerry Ross (Vice Chair), Jack Butefsh, Daniel
Wampole
LENGTH OF TERM FOR MEMBERS:
The seven members of the Committee serve for a
term of three years.
FREQUENCY OF MEETINGS:
In recent years, called as needed.
STAFF LIAISON:
Dave Kiff, City Manager
STAFF SUPPORT:
Minimal given that the Committee has not met in
recent years.
QUARTERLY PROGRESS REPORT:
In the most recent period, the City agreed to
take down two "wayfnding" signs in the Newport
Coast area as well as speaking with Mr. Ross and
Mr. McGee about the impacts to the Newport
Coast on the adoption of the Very High Fire
Hazard Severity Zone maps.
This committee cannot be disbanded without
violating the Newport Coast Annexation
Agreement, which calls for its creation and
maintenance. This committee met frequently -
monthly at least - in 2001, 2002, and for a few
years after the January 1, 2002 annexation of the
Newport Coast community. With the community
center completed and operating, fairly few
issues arise that require the committee to meet.
Committee members remain relatively active
in City issues, and very active in Newport Coast
issues (typically via their Master Homeowners
Associations).
25
Special Events
Advisory Committee
PURPOSE:
The Special Events Advisory Committee (SEAC)
was formed to assist the City Council in evaluating
requests for City support of community events.
The Committee assesses every application for
City support based upon each event's ability to
meet all or most of the established evaluation
criteria. The Council relies upon the committee's
recommendation when making event support
funding decisions.
COMMITTEE AUTHORIZATION:
Established by Resolution No. 2009 -22.
COMMITTEE MEMBERS:
Laura Davis (Chair), Judy Brower, Janis Dinwiddie,
Kirwan Rockefeller, Marshall Topping, Vicki Higgins,
Jeffery Cole
LENGTH OF TERM FOR MEMBERS:
The seven member committee is ongoing until such
time as the need for the Committee no longer exists.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Tara Finnigan, Public Information Manager
STAFF SUPPORT:
Staff allocates approximately 10 hours per month to
this Committee.
26
QUARTERLY PROGRESS REPORT:
The committee met as a whole, and worked in
subcommittees, during the months of October
and November to determine the grant cycle
schedule for 2012 and to work on changes to the
grant application and evaluation and scoring
process.
The committee's goal was to better balance
the evaluation of large events that attract
visitors to the City with the small, community -
oriented events. Changes to the evaluation
sheet were proposed. The committee also
focused on updating the application to clarify
some elements for event organizers, improve the
online application, and reduce the amount of
collateral materials submitted. The committee
also agreed upon a longer application period
to allow plenty of time for event organizers to
complete their applications.
At its November 21 meeting, the committee
discussed and approved the proposed changes
and a proposed schedule of meetings and
interviews for 2012.
The updated application was posted and made
available online* on December 20, 2011 and the
deadline for applications is February 15, 2012 at
5 p.m.
Committee member Kirwan Rockefeller resigned
from the committee in October due to work
commitments. At its November 8, 2011 meeting,
the Council formed an Ad Hoc Appointments
Committee to review applications and make
a recommendation for an appointment to
the full Council. It is anticipated that the
recommendation will be considered by the
Council in January 2012. The City Clerk will
advertise the vacancy and accept applications
for the Ad Hoc's review.
* newportbeachca.gov /specialevents
Aviation Committee
PURPOSE
Generally, to assist the City in the implementation
of Council Policy A -17 (Newport Beach City Council
Airport Policy).
COMMITTEE AUTHORIZATION:
Established by Resolution #9597 (1979). Recently
amended by Resolution #2011-31 (April 12, 201 1)
COMMITTEE MEMBERS:
City Council (3) - Leslie Daigle (Chair), Rush Hill (Vice
Chair), and Keith Curry.
City Manager Dave Kiff
City Attorney Aaron Harp
Council District representatives - Dan Gilliland, Henry
Arjad ( #1), Eleanor Todd, Gerald Scarboro ( #2),
Tom Anderson, Sue Hogan ( #3), Bonnie O'Neil, Ron
Darling ( #4), John Cunningham, Craig Page ( #5),
Shirley Conger, Lloyd "Bud" Rosner ( #6), Suzanne
Casey, Jim Dunlap ( #7).
President of Airport Working Group - Tony Khoury
Representative from Airfair /SPON - Melinda Seely
Resident of Newport Coast /Newport Ridge - Roger Ham
General Aviation Representative - not yet named
LENGTH OF TERM FOR MEMBERS:
Not defined by Resolution.
FREQUENCY OF MEETINGS:
Monthly, on the last Monday unless otherwise
noticed.
STAFF LIAISONS:
Dave Kiff, City Manager
Tom Edwards, Consultant
STAFF SUPPORT:
Tom Edwards' attendance at the meetings and
his monthly "All Things Aviation" summary is part
of his monthly retainer ($5K /mo). Staff allocates
approximately eight hours per month to this
committee.
QUARTERLY PROGRESS REPORT:
The Aviation Committee again in this quarter
spent time discussing the impacts to the
community of the FAAs recent "NexGen"
departure patterns for JWA, the "STREL" and
"RAWLZ ". STREL attempts to mimic the traditional
departure patterns over Upper Newport Bay for
flights going east of Las Vegas (about 50% of all
flights leaving JWA) and where the planes have
cockpit equipment to follow the STREL. Some in
the community believe that the STREL has taken
flights a little more to the east than with previous
departure patterns.
The committee has discussed playing a greater
role with JWA and the FAA in the development
of RAWLZ, which will be the NextGen departure
pattern for almost all other flights (flights not
going east of Las Vegas).
Committee members hear from JWA officials
about JWA's passenger counts and the City's
efforts to extend the neighborhood - friendly
protections at JWA, including the commercial
and general aviation curfews and the passenger
and average daily departure caps. These efforts
began in January 2012.
It generally is the committee's position that the
City always view Aviation via the lens of Council
Policy A -17 (Newport Beach City Council Airport
Policy). The policy does not speak to departure
patterns that may impact one neighborhood
over another, but it does speak to the
importance (above all else) of the Settlement
Agreement's protections.
More information can be found online at
newportbeachco.gov /jwa.
27
Banning Ranch
Development Agreement
PURPOSE:
To negotiate the terms of a pre- annexation and
development agreement, which will describe
development rights of and public benefits to
be provided by the developer and outline the
terms for annexation of the property to the City of
Newport Beach.
COMMITTEE AUTHORIZATION:
Established by Resolution 2008 -29
COMMITTEE MEMBERS:
Council Member Rosansky and Council Member
Selich
LENGTH OF TERM FOR MEMBERS:
The committee will sunset upon City Council
approval of the pre- annexation and development
agreement, or earlier if so decided by the City
Council.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Patrick Alford, Planning Manager
STAFF SUPPORT:
Staff allocates approximately 20 hours to this
Committee.
QUARTERLY PROGRESS REPORT:
The committee is awaiting the draft of the
Development Agreement, which is being
prepared by the City Attorney's Office.
i
Building Committee
PURPOSE:
The Committee is charged with the tasks of
researching, requesting information, and addressing
issues raised during the design and construction
phases of the OASIS Senior Center and the Civic
Center and Park Master Plan.
COMMITTEE AUTHORIZATION:
Established by Resolution 2003 -30
COMMITTEE MEMBERS:
Council Member Selich, Council Member Henn and
Council Member Hill
LENGTH OF TERM FOR MEMBERS:
The three members of the Committee serve until
completion of the Civic Center and Park project
FREQUENCY OF MEETINGS:
Asneeded
STAFF LIAISON:
Steve Badum, Public Works Director
Dave Webb, Deputy PW Director /City Engineer
STAFF SUPPORT:
Staff allocates approximately 20 hours per year to
this Committee.
QUARTERLY PROGRESS REPORT:
With the completion of the OASIS Senior Center
in September 2010, the committee has focused
its efforts on the current construction of the
new Civic Center and Park. Construction of
this project is proceeding on budget and per
original construction schedule.
During the quarter, the committee reviewed
and recommended the addition of the San
Miguel Pedestrian Bridge to the Civic Center
project which was approved by City Council
on November 29, 2011.
29
General Plan /Local Coastal
Program Implementation
PURPOSE:
The Committee is charged with the tasks of
developing a work program for the
following items and overseeing its progress:
A. Revision of Coastal Land Use Plan;
B. Revision of Zoning Code;
C. Completion of Local Coastal Program
Implementation Plan;
D. Study of infrastructure needs associated
with development authorized in the
General Plan, and establishment of
developer impact fees for infrastructure;
E. Revision of City Council policies;
F. Revision of Building Code;
G. Public participation on the previous items;
and
H. Any other means of implementing the
General Plan that may be assigned to the
Committee by the City Council.
COMMITTEE AUTHORIZATION:
Established by Resolution No. 2006 -106
COMMITTEE MEMBERS:
Council Member Selich (Chair), Mayor
Gardner, Council Member Hill, and Planning
Commission Chair Michael Toerge, Planning
Commissioner Fred Ameri, and Planning
Commission Vice Chair Bradley Hillgren
LENGTH OF TERM FOR MEMBERS:
Ongoing until such time as the need for the
Committee no longer exists.
30
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Brenda Wisneski, Deputy Community
Development Director
STAFF SUPPORT:
None
QUARTERLY PROGRESS REPORT:
The committee did not meet this quarter.
July 4th West Newport
Safety Planning Committee
PURPOSE:
The July 4th West Newport Safety
Committee was formed to assist the
City of Newport Beach in identifying
measures to help contain, and
eventually eliminate, unruly behavior
in West Newport on Independence
Day. The Committee's goal is to
create a safe, family friendly holiday
environment that residents and visitors
can equally enjoy.
COMMITTEE AUTHORIZATION:
Established by Council Resolution No. 2002-
58 on September 10, 2002.
COMMITTEE MEMBERS:
Council Member Henn (Chair),
Council Member Rosansky, Craig
Batley, Mary Bryant, Paul Watkins,
Margie Dorney, City Attorney or
designee, Police Department staff
member.
LENGTH OF TERM FOR MEMBERS:
Ongoing until such time as the need for the Committ ee no longer
exists.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Tara Finnigan, Public Information Manager
STAFF SUPPORT:
None for this quarter.
QUARTERLY PROGRESS REPORT:
The committee did not meet this quarter. The committee will meet
again early in the new year to prepare for the 2012 Fourth of July
holiday.
31
Negotiate Conexant
Development Agreement
PURPOSE:
Work with City staff and designated
representatives of Conexant (or their successor) on
possible terms and conditions of the Development
Agreement; and to recommend to the City
Council action on potential terms and conditions
of the Development Agreement. The purpose of
the Committee is not directly tied to 2011 Council
priorities.
COMMITTEE AUTHORIZATION:
Established by Resolution No. 2010 -25
COMMITTEE MEMBERS:
Council Member Selich and Council Member
Rosansky
LENGTH OF TERM FOR MEMBERS:
The Committee expires at such time as it
completes negotiations with Conexant (or its
successor) and recommendations of potential
course of action are transmitted to the City
Council for consideration.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Kimberly Brandt, Community Development Director
STAFF SUPPORT:
Staff allocates approximately 40 hours of staff
time to support the Committee with negotiations
(including attorney time) and costs are reimbursed
by the applicant.
kYJ
QUARTERLY PROGRESS REPORT:
Conexant sold the property to Uptown
Newport LP, and the new applicant has fled
the necessary application to proceed with the
project. Because negotiations with Conexant
are no longer necessary, the term of the Ad
Hoc Committee has expired.
Negotiate Golf Fund Realty
Development Agreement
PURPOSE:
Work with City staff and designated representatives
of Golf Fund Realty on possible terms and conditions
of the Development Agreement; and to recommend
to the City Council action on potential terms and
conditions of the Development Agreement.
COMMITTEE AUTHORIZATION:
Established by Resolution 2007 -32
COMMITTEE MEMBERS:
Council Member Selich and Council Member
Rosansky
LENGTH OF TERM FOR MEMBERS:
The Committee expires at such time as it
completes negotiations with Golf Fund Realty and
recommendations of potential course of action are
transmitted to the City Council for consideration.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Kimberly Brandt, Community Development Director
STAFF SUPPORT:
Staff allocates approximately 40 hours of staff time to
support the Committee with negotiations (including
attorney time) and costs are reimbursed by the
applicant.
QUARTERLY PROGRESS REPORT:
The committee completed its negotiation of
the terms and conditions of a draft agreement.
The Planning Commission considered the item
on November 17, 2011 and recommended City
Council approval. The City Council heard the
development application on January 24, 2012.
This committee's duties are completed.
33
Negotiate Newport Beach Country Club
Development Agreement
PURPOSE:
Work with City staff and designated
representatives of Newport Beach Country
Club, Inc. on possible terms and conditions
of the Development Agreement; and to
recommend to the City Council action
on potential terms and conditions of the
Development Agreement.
COMMITTEE AUTHORIZATION:
Established by Resolution 2009 -28
COMMITTEE MEMBERS:
Council Member Selich and Council Member
Rosansky
LENGTH OF TERM FOR MEMBERS:
The Committee expires at such time
as it completes negotiations with the
Newport Beach Country Club, Inc. and
recommendations of potential course of
action are transmitted to the City Council for
consideration.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Kimberly Brandt, Community Development
Director
STAFF SUPPORT:
Staff allocates approximately 40 hours of
staff time to support the Committee with
negotiations (including attorney time) and
costs are reimbursed by the applicant.
34
QUARTERLY PROGRESS REPORT:
The committee completed its negotiation
of the terms and conditions of a draft
agreement. The Planning Commission
considered the item on November 17, 2011
and recommended City Council approval.
The City Council heardthe development
application on January 24, 2012.
This committee's duties are completed.
Neighborhood Revitalization
PURPOSE:
The Neighborhood Revitalization Committee
is a direct outgrowth of one of the five 2011
annual priorities identified by the City Council
in February of 2011. The purpose of the
Committee is to identify and then prioritize
those areas of the community that should have
an investment of time, thought, and resources
to bring the areas up to "Newport Beach"
standards. Following City Council approval of
the prioritization, the Committee will identify
desired outcomes, develop a plan to achieve
them, and recommend budget appropriations
to be approved by the City Council.
Additionally, the Committee has identified and
established Citizens Advisory Panels (CAPS) to
guide and implement the revitalization strategy
for each specific area, encouraging public
input throughout the process.
COMMITTEE AUTHORIZATION:
Established by Resolution 2011 -26
STAFF LIAISON:
Kimberly Brandt, Community Development Director
STAFF SUPPORT:
The City Council allocated $650,000 from Fiscal Year
2011 -2012 budget savings to fund this overall effort
to date. Depending upon specific tasks, additional
budgetary allocations may be forthcoming. Staff
allocates approximately five hours per meeting to this
Committee.
QUARTERLY PROGRESS REPORT:
Items the Neighborhood Revitalization Committee
considered in the last quarter include:
• Citizen Advisory Panel updates- reviewed conclusions
of the Lido Village, West Newport and Santa Ana Heights
revitalization areas and provided final recommendation
of support for City Council consideration on January 10,
2012.
COMMITTEE MEMBERS: • Economic Analysis & Parking Management Study-
Council Member Henn (Chair), Council Member currently underway for the Balboa Village revitalization
Selich, and Council Member Hill area with an anticipated completion of planning and
recommendations in the Spring of 2012.
LENGTH OF TERM FOR MEMBERS: • Corona del Mar Entry- completion of planning and
Term ends December 31, 2012 recommendations anticipated in early 2012.
FREQUENCY OF MEETINGS:
As needed
More information on these projects can be found online at
newportbeachca.gov /revitalization.
35
Tidelands Management
PURPOSE:
The goals of the Tidelands Management
Committee are to:
1) Establish long term visions for the tidelands
including the Upper and Lower Bays, beaches
and other components;
2) Study and adopt a Tidelands Infrastructure
Master Plan;
3) Research, consider and recommend
appropriate governance structures;
4) Oversee ongoing execution of the Tidelands
Infrastructure Master Plan projects; and
5) Identify and establish a Citizens Advisory Panel
to assist the Committee, encouraging public
input throughout the process.
COMMITTEE AUTHORIZATION:
Established by Resolution 2011 -26
COMMITTEE MEMBERS:
Mayor Gardner, Council Member Henn and
Council Member Selich
kid
LENGTH OF TERM FOR MEMBERS:
Ongoing until such time as the need for the
Committee no longer exists.
FREQUENCY OF MEETINGS:
Monthly, on the third Wednesday unless
otherwise noticed.
STAFF LIAISON:
Chris Miller, Harbor Resources Manager
STAFF SUPPORT:
Staff allocates approximately 30 hours per
month to this Committee.
QUARTERLY PROGRESS REPORT:
Items the Tidelands Management Committee
considered in the last quarter include:
• Tidelands revenue sources
• Balboa Marina - proposed public dock
• Balboa Island bulkhead study- update
• Lower Bay dredging -update
Updating Harbor Charges
PURPOSE:
The purpose of the Updating Harbor Charges
Committee consists of updating Harbor Resources'
cost of service fees and updating the City's harbor
fees to reflect the fair market value for the use of
the Tidelands by the associated user groups. Fees
include permits for moorings, Balboa Yacht Basin
slip rates, and commercial pier leases. These fees
contribute to harbor projects such as dredging and
the provision of additional harbor amenities.
COMMITTEE AUTHORIZATION:
Established by Resolution 2010 -95
COMMITTEE MEMBERS:
Council Member Henn, Council Member Selich and
Council Member Rosansky
LENGTH OF TERM FOR MEMBERS:
The Committee expires at such time as it completes
a review of harbor fees and recommendations of
potential course of action are transmitted to the City
Council for consideration.
FREQUENCY OF MEETINGS:
Asneeded
STAFF LIAISON:
Dave Kiff, City Manager
STAFF SUPPORT:
Staff allocates approximately five hours a month to
this Committee.
I&., -.r
QUARTERLY PROGRESS REPORT:
The committee has been meeting regularly and
developed a draft sample lease to be used for all
commercial piers that is currently under internal review.
37
Reports
city of newport beach I city manager's office
newportbeachca.gov 1 949.644.3001
The City continues an ambitious and wideranging delivery of projects which represent the City
Council goals and have been developed to meet current community needs and to serve future
generations. The projects tracked in this report have been selected by the City Manager based on
those which generate the most interest and are not all inclusive of the many projects currently taking
place in the City.
Acquisition of Coast Highway
DEPARTMENT:
Public Works
PROJECT LEAD:
Dave Webb, Deputy PW Director /City Engineer
PROJECT START DATE:
2008
TARGET COMPLETION DATE:
2012
DESCRIPTION:
The goal of this project is to initiate a long range
planning process to create a Mariner's Mile Traffic,
Pedestrian and Parking Comprehensive Plan,
street improvements in Lido Village, as well as
improved coordination of traffic on and off the
Balboa Peninsula. The first step might be to acquire
ownership of the necessary State right -of -way, or
enter into an agreement with the State to allow
construction of desired improvements for portions of
Coast Highway between Jamboree Road and the
Santa Ana River, and Newport Boulevard between
Finley Street and the West Channel Bridge. The
acquisition process involves passing the appropriate
legislation, State review of the facility for possible
relinquishment, preparation of a report to the City
on the facilities, development of an offer for City to
acquire the facility, and the City accepting the offer
or submitting a counter offer. There is no defined
schedule for this lengthy and involved process.
FUNDING SOURCE:
Sources for future improvements to be determined
TOTAL FUNDING REQUIRED FOR PROJECT:
To be determined
FUNDING ALLOCATED TO DATE:
None
AMOUNT SPENT TO DATE:
None other than staff time
STATUS TO DATE:
Caltrans has finished the draft Project Study
Report for the two segments of State Highway.
On September 15, staff met with Caltrans Deputy
District 12 Director and Caltrans District 12 Branch
Chief of Advance Planning to discuss the report
and proposed offer to the City. The District
and Sacramento have determined the total
relinquishment offer that will be presented and
discussed at a future City Council Closed Session.
The offer value is basically derived by identifying
what is believed necessary to bring the facilities
up to a "safe and drivable condition ".
Staff is currently working to identify the projected
rough maintenance cost estimate for the two
roadway segments. It is anticipated to bring
this item to City Council on February 14 for
further discussion and consideration of potential
relinquishment of either roadway segments.
Caltrans indicated the complete relinquishment
process would take another 14 to 24 months from
the point of accepting an offer to complete the
change of ownership.
In addition to relinquishment, staff and Caltrans
discussed the possibility of the City being the
lead on some improvement projects on Coast
Highway and submitting for grant funding from
the Orange County Transportation Authority.
Caltrans would be open to further concept
discussion and participation.
41
DEPARTMENT:
Public Works
PROJECT LEAD:
Steve Badum
PROJECT START DATE:
2008
TARGET COMPLETION DATE:
Late 2012
Civic Center Project
DESCRIPTION:
The Civic Center project includes a City Hall
office building, one of the city's largest parks
(16 acre), a 450 -space parking structure, and
an expansion of the Newport Beach Central
Library. It is located on two parcels inland of the
Newport Beach Central Library and bordered
by Avocado Avenue and MacArthur Boulevard.
The project also includes a community room,
new Council Chambers, a "One Stop" Customer
Service Center, dog park, passive wetlands
park, a civic green, and a small caf6 to service
library and city hall customers.
FUNDING SOURCE:
Bond Proceeds and General Fund
TOTAL FUNDING REQUIRED FOR PROJECT:
$105,306,931 (estimated construction)
FUNDING ALLOCATED TO DATE:
$105,306,931 (hard construction costs only)
AMOUNT SPENT TO DATE:
$ 37,461,467
STATUS TO DATE:
The Civic Center project remains on schedule and
budget. The extensive structural steel for the building
components of the project has been the major focus
the past few months. The City Hall office building has
all steel in place and work has begun on the second
floor concrete decks and roofing panels. Steel work
has begun on the Council Chambers with the library
addition scheduled next.
On November 29, 201 1, the City Council approved
construction of the new pedestrian bridge over San
Miguel Drive. The bridge will connect the two portions
of the 16 -acre park and is estimated to cost $1,987,604.
Since construction progress has been cost-effective
to date, the Council elected to use $1 million of
unspent funds from the City's owner contingency. The
remaining money comes from available funds in the
approved construction contingency.
The project is scheduled to be substantially complete
during the fall months of 2012 with a grand opening
planned for December 2012.
Each month the Public Works Department prepares
a project newsletter with updated construction
information and photos that is posted online at
newportbeachco.gov /civiccenter.
43
DEPARTMENTS:
City Attorney's Office, City Manager's
Office, Community Development
PROJECT LEAD:
City Attorney and City Manager
PROJECT START DATE:
2007
TARGET COMPLETION DATE:
Ongoing
DESCRIPTION:
Implement and defend group home
regulations to maintain the residential
character of the City's residential
neighborhoods while providing equal
access to housing and accommodating
the needs of the disabled.
FUNDING SOURCE:
General Fund and Fund Balance
TOTAL FUNDING REQUIRED FOR PROJECT:
All costs have not been specifically identified
since a great deal of the costs is internal, staff
resources from the City Manager's Office,
City Attorney's Office, Planning, and Code
Enforcement.
FUNDING ALLOCATED TO DATE:
$3.1 million in outside counsel and litigation
costs to date with an additional $100,000 this
fiscal year.
AMOUNT SPENT TO DATE:
$3.1 million on outside counsel plus internal
staffing and the Hearing Officer for
administrative proceedings.
Group Residential Uses
STATUS TO DATE:
Ordinance No. 2008 -05, has been adopted and
enforced through all necessary administrative
proceedings. The City is at the stage of defending
the ordinance in federal court and in U.S.
Department of Justice and Department of Housing
and Urban Development proceedings. Additionally,
the City is in litigation with several operators of group
homes who have failed to comply with the provisions
of the municipal code. As to these issues:
(1) Federal Litigation:
The federal litigation against the City was successfully
resolved in the City's favor but is on appeal before
the 9th Circuit Court of Appeals. The appellants
have filed their opening brief and the City has fled its
answering brief. A hearing date should be set in the
Spring or Summer, with final resolution within three to
six months after the hearing.
(2) Challenge to Morningside Zoning Agreement.,
MORN has filed a challenge to the adoption of the
Zoning Agreement with Morningside Recovery that
was the vehicle for settling the federal court litigation
involving the City and Morningside Recovery. This
case is set for trial in October.
(3) Enforcement of Morningside Zoning Agreement:
On August 9, 2011, the Council adopted Ordinance
2011-20, which terminates the Zoning Agreement
between the City and Morningside. Morningside
has filed a challenge to the City's termination of the
Zoning Agreement in Orange County Superior Court
and the City has fled a cross - complaint against
Morningside seeking to abate the violations of the
City's Zoning Code at 4823 A River Avenue, 4823 B
River Avenue, 29 Ima Loa Court, 100 Via Antibes, 102
Via Antibes, 208 Via Lido Sound and 533 Via Lido
Saud. On December 15, 2011, the Court granted the
City's motion for a preliminary injunction and ordered
Morningside to fully comply with all of the operating
conditions in the Zoning Agreement during the pen-
dency of the litigation and prohibited Morningside
from opening any new unlicensed facilities within the
City or expanding any of its existing facilities to serve
more clients. The City anticipates having a hearing
on a motion to deny Morningside's challenge to the
City's termination of the Zoning Agreement in March.
(4) Enforcement Against Yellowstone:
With the Council's authorization, on October 11,
2011, the City filed a civil case seeking to abate
four Yellowstone residential care facilities located
at 1621 Indus Street, 1561 Indus Street, 20172
Redlands Drive and 1571 Pegasus Street based
on Yellowstone's alleged violation of the Newport
Beach Municipal Code. A trial date is likely to
be set at the Case Management Conference
currently scheduled for March 14, 2012.
(5) Enforcement Against Pacific Shores:
With the Council's authorization, on October
11, 2011, the City fled a civil case seeking to
abate one of the Pacific Shores residential care
facilities at 3309 Clay Street based upon Pacific
Shores alleged violation of the Newport Beach
Municipal Code. Pacific Shores has filed an
application with the State Department of Alcohol
and Drug Programs to license this facility in an
attempt to comply with the provisions of the
Municipal Code. The City will reassess the basis
for this civil action after there is a determination
on the application to license this facility.
(6) Enforcement of Group Residential Use
Regulations:
Efforts are ongoing in the enforcement of the
City's Group Residential Use Regulation, including
the enforcement of the conditions of approval
of permitted uses and operating conditions
under a zoning agreement entered into by the
City. These efforts involve substantial resources
from the Community Development Department
and its Code Enforcement Division, as well as
the City Attorney's Office. In this context, staff is
addressing applications under the ordinance and
investigating allegations of violations of these
regulations and possible unpermitted operations
within the city.
45
Implement Traffic Management Plan
lc
Alt
lc
Implement Traffic Management
DEPARTMENT:
Public Works
PROJECT LEAD:
Steve Bodum, Public Works Director
PROJECT START DATE:
January 2007
TARGET COMPLETION DATE:
Fall 2013
DESCRIPTION:
This project improves and modernizes traffic signals
throughout the city to improve system reliability,
traffic flow and to reduce congestion. The
implementation of the traffic signal modernization
program allows staff to monitor, adjust and
optimize traffic signal timing and operations from
the Traffic Management Center (TMC) located
at City Hall. The program consists of upgrades to
117 traffic signals with new controllers, fiber optic
connections, and Closed Circuit Television (CCTV)
cameras at selected intersections.
FUNDING SOURCE:
Transportation and Circulation, Measure M
Turnback, Measure M Competitive
TOTAL FUNDING REQUIRED FOR PROJECT:
$6,500,000
FUNDING ALLOCATED TO DATE:
$5,000,000 (excludes Phases 6 and 8)
AMOUNT SPENT TO DATE:
$4,230,509
STATUS TO DATE:
Due to the overall size of the traffic modernization
program, it was divided into eight phases. To date,
81 traffic signals have been upgraded and linked
to the new high speed fiber optic backbone, 22
CCTV cameras have been installed, and the new
TMC is operational. The City's annual traffic signal
rehabilitation program is for performing necessary
maintenance on existing signal equipment and
was combined with the modernization program
for efficiency. The noted funding information only
includes estimates for the traffic modernization
program.
Program Overview:
• Phases 1 through 4 and Phase 7 - complete and
operational. These phases included the intersections
along Balboa Peninsula, Superior Avenue, MacArthur
Boulevard, Jamboree Road, City owned portions of
Coast Highway, intersections in the airport area, and
along Irvine Avenue.
• Phase 5 includes 13 - intersections and adds four more
CCTV cameras in the Newport Center area and
along portions of San Joaquin Hills Road. This project
is currently under construction with an anticipated
completion in Spring 2012.
• Phases 6 and 8 - includes improvements to Newport
Coast Drive, San Miguel Drive, Bonita Canyon Drive,
and portions of San Joaquin Hills Road. It is anticipated
to begin design by Summer 2012.
47
Lower Bay Dredging
DEPARTMENT:
Public Works
PROJECT LEAD:
Chris Miller, Harbor Resources Manager
PROJECT START DATE:
2012
TARGET COMPLETION DATE:
Spring 2012
DESCRIPTION:
The project initially included dredging approximately
1.2 million cubic yards in the main navigational
channels of the Lower Bay by the federal
government. Due to budget constraints, the Army
Corps of Engineers will initiate a smaller project to
dredge approximately 300,000 to 400,000 cubic
yards of material in the harbor's critical areas.
About two - thirds of the material is suitable for
ocean disposal at the off -shore site "LA -3", with the
remaining material to be disposed at the Port of
Long Beach.
FUNDING SOURCE:
Federal Funds and Tidelands
TOTAL FUNDING REQUIRED FOR PROJECT:
$7.5 million
FUNDING ALLOCATED TO DATE:
$400,000 (O &M Tidelands); $100,000 (CIP); $4.4
million in federal funds; $2.5 million contributed by
the City of Newport Beach; and $675,000 is under
consideration to be contributed by the County.
Additional private donations may be required to
cover additional, specific areas in the harbor that
also need dredging.
AMOUNT SPENT TO DATE:
$400,000 (O &M Tidelands for sediment testing)
STATUS TO DATE:
The Port of Long Beach executed an agreement
with the City to dispose of unsuitable ocean
material in the Port's Middle Harbor Fill project.
The Corps' Memorandum of Agreement to allow
the City to contribute funding is in its final stages
of approval, and the Corps is preparing to award
the dredging contract in mid January. The project
is anticipated to being in early February. Staff is in
fhe final planning stages with the Army Corps of
Engineers for a reduced scope dredging project.
Project information is available online at
newportbeachca.gov/lowerbaydredging.
49
Proposed Site Plan
•� %
Proposed Fa
View
Marina Park
DEPARTMENT:
Public Works
PROJECT LEAD:
Dave Webb, Deputy PW Director /City Engineer
PROJECT START DATE:
2006
TARGET COMPLETION DATE:
December 2014
DESCRIPTION:
The approved Marina Park concept plan proposes
a new marina which includes a 23 slip visiting
vessel marina, a visitor side tie dock and floating
docks to support youth and adult sailing programs
and mooring support services; a 11,000 square
foot sailing center building and a 10,500 square
foot community center building; a new park with
amenities including half court basketball courts,
tot lot and playground, exercise circuit, walking
paths and beach area, a new Girl Scout house and
parking.
The Marina Park site is located on the bay side
of Newport Peninsula between 15th and 18th
Streets. The 10.4 acre site is owned by the City
and is currently being used for several purposes
including a 57 space mobile home park, Las Arenas
and Veterans Memorial Parks, Balboa Community
Center and parking lots, 18th Street Sailing Base
and leased space for a Girl Scouts meeting facility.
FUNDING SOURCE:
General Fund -Major Facilities
TOTAL FUNDING REQUIRED FOR PROJECT:
$30,000,000
FUNDING ALLOCATED TO DATE:
$10,725,725
AMOUNT SPENT TO DATE:
$1,642,711
STATUS TO DATE:
The State Lands Commission approved the
Tidelands Boundary Agreement and sent the
City a copy in November 2011. The approved
agreement was submitted to California Coastal
Commission (CCC) staff with a request to
deem our application complete and process
the project for a hearing with the Commission.
Additionally in November, the City decided
to delete the proposed construction of new
tennis courts within Veterans Park and revised
the CCC application. Staff continues to
concurrently press on all fronts, however the
project schedule has moved as we go through
the regulatory approval process. Our current
schedule now estimates construction starting in
Fall 2012 and completion in Winter 2014/15.
Project Timeline:
• Coming months- U.S. Army Corps of Engineers'
404 permit approval -in- concept is anticipated,
but cannot be formally issued until the coastal
permit is approved.
• May 2011 -State Regional Water Quality Control
Board 401 permit approval
• January 19, 2011 -CCC second incomplete
letter and notified a Tidelands boundary issue
needs to be resolved by State Lands
Commission. November 13, 2007 - City Council
approval of Marina Park concept plan
• December 21 ,2010 -CCC permit application
resubmitted
• November 30,2010- CCC incomplete letter
• October 7,2010-CCC permit application
submitted
• May 11, 2010 -City Council approval of
Environmental Impact Report
• November 13,2D07 -City Council approval of
Marina Park concept plan
Project information is available online at
newportbeachco.gov/madnopc3rk.
51
Newport Banning Ranch
DEPARTMENTS:
Community Development, Public Works, City
Attorney's Office, and City Manager's Office
PROJECT LEAD:
Patrick Alford, Planning Manager
PROJECT START DATE:
August 2008
TARGET COMPLETION DATE:
January 2013
DESCRIPTION:
Newport Banning Ranch is a 402.3 -acre
planned community proposed by Newport
Banning Ranch, LLC; a partnership formed by
Aera Energy, Cherokee Investment Partners,
and Brooks Street. The project would contain
a maximum of 1,375 dwelling units, 75,000
square feet of retail commercial, a 75 -room
"boutique" hotel, parks, and open space. The
site is generally bound to the north by Talbert
Nature Preserve /Regional Park (Costa Mesa);
to the south by West Coast Highway and the
Newport Shores Community; to the east by
Newport Crest Community, West Newport
Mesa, and Westside Costa Mesa; and to
the west by a U.S. Army Corps of Engineers
wetlands restoration area and the Santa Ana
River. Approximately 40 acres of the site are
located within the incorporated boundary
of the City of Newport Beach; the remainder
of the site is within unincorporated Orange
County, but within the City of Newport Beach's
adopted Sphere of Influence.
FUNDING SOURCE:
General Fund (off -set by application fees)
TOTAL FUNDING REQUIRED FOR PROJECT:
$4 million (estimated)
FUNDING ALLOCATED TO DATE:
$3,187,302
AMOUNT SPENT TO DATE:
$3,158,475
STATUS TO DATE:
The 60 -day public review and comment period for
the Draft Environmental Impact Report (DEIR) ended
on November 7, 2011. Over 160 sets of comments
were submitted by government agencies, community
and interest groups, and individuals. City staff and
the City's environmental consultant began preparing
detailed responses to the comments received. The
comments and responses will be incorporated into
the Final EIR, which will be reviewed by the Planning
Commission and City Council during the next quarter.
The Planning Commission held a study session on the
project on November 3, 2011, with presentations by
City staff and the applicant and received testimony
from the public. On December 8, 2011, the Planning
Commission directed staff to schedule three study
sessions, each focusing on specific components of
the project:
• Subdivision Design and Circulation on January 17;
• Open Space, Parks, and Trails on February 9; and
• Land Use, Development Regulations, and Architectural
Guidelines /Environmental Analysis on February 23.
Project information can be found online at
newportbeachca .gov /banningranch.
53
i - �.`
i'3�.i
i
.�
!.
�
��
�'-�
-
�
`�
1 �
� �
t
�.,
�!
i
•-
=Y�,
�Y � �
. �.
,. �_
_ _ ,
.
�
i�`' `
�� r
Reduce Fire Hazard in
Buck Gully & Morning Canyon
DEPARTMENT:
Fire
PROJECT LEAD:
Ron Gamble, NBFD Fire Marshal
PROJECT START DATE:
2007
TARGET COMPLETION DATE:
2012
Currently Buck Gully and Morning Canyon are
designated as Special Fire Protection areas and
are included in our Hazard Reduction Program.
State Law requires the Director of Forestry and Fire
Protection to identify areas in the state which are
Very High Fire Hazard Severity Zones (VHFHSZ) based
on consistent criteria using the latest computer
models based on topography, fuel loading, fire
weather conditions and historical data. People
living within the VHFHSZ delineated on the State
Map are subject to the provisions in the California
Government Code sections 51175 through 51189.
Both Buck Gully and Morning Canyon are located in
this zone and it will place more restrictions on homes
in this VHFHSZ.
In summary, California Legislature declared wildfires
to be extremely costly, not only to property owners
and residents but also to local agencies. Preventive
measures are needed to ensure the preservation
of the public peace, health, or safety. The CAL
FIRE maps will allow the provisions of this law to
be enforced and specifically requires property
owners within a VHFHSZ to create and maintain a
defensible space; disclose the property is located
within a VHFHSZ; and utilize design standards and
construction materials to resist the intrusion of flame
or burning embers from wildfires.
FUNDING SOURCE:
Unknown
TOTAL FUNDING REQUIRED FOR PROJECT:
Unknown. There are no direct costs with the
adoption of the ordinance; however, there will
be additional costs associated with identifying
properties requiring defensible space maintenance.
FUNDING ALLOCATED TO DATE:
$190,000 is budgeted for Fuel Modification
maintenance Account 2330 - 80804. The citywide
weed abatement and hazard reduction programs,
Account 2330 -8080 has $46,114.
AMOUNT SPENT TO DATE:
Hazard Reduction and Fuel Modification programs
run seasonally and have expended $219,699 and
$12,401 respectively.
STATUS TO DATE:
After years of waiting on this map, the data has
finally been compiled and final map was delivered.
This map depicts only the Very High Fire Hazard
Severity Zones as required by State law. The Fire
Department has worked with other agencies,
such as OCFA, during the adoption phase which
included community outreach efforts.
The State published the map and it was sent to
Newport Beach on October 27, 2011. A public
notice was sent out on November 18 and the
map was posted on both the City's home page
and Fire Department website. The map will be
recommended for adoption at a future City Council
meeting and will overlay the existing Special Fire
Protection Areas, Fuel Modification Zones and
Hazard Reduction /Defensible Space areas that are
included in this section of the city.
A copy of the finalized map is depicted to the left
and is available for viewing at City Hall in the Fire
Department administrative office or online at
newportbeachca .gov /firehazardmap.
55
A o
v .m.. 89y '• �j
JR
i FFT y
J \
3� �� yam✓ � �� \,
( ! Tl
ft Balboa Village
Revitalization Area
w �
1 �
EW
e'ST
Revitalization Priority Area:
Balboa Village
DEPARTMENT:
Community Development
PROJECT LEAD:
Kimberly Brandt, Community Development
Director
PROJECT START DATE:
August 2011
TARGET COMPLETION DATE:
Within Fiscal Year 2011 -2012
DESCRIPTION:
Preparation of an economic vision and
revitalization strategy that addresses market
opportunities and constraints, infrastructure
opportunities, and previous economic
development efforts within Balboa Village.
The purpose of this project is directly tied to
the 2011 Council revitalization priority. The City
Council Ad Hoc Neighborhood Revitalization
Committee has prioritized the preparation of
a refreshed "Vision Plan" for Balboa Village for
Fiscal Year 2011-2012. The study has included a
review of pertinent data, trends, and economic
development tools that will infuse economic
growth and stability. The Ad Hoc Committee
appointed the Citizens Advisory Panel (CAP)
to guide the preparation of the design. CAP
members are Terri Pasqual, Ralph Rodheim, Craig
Smith, Jim Stratton, Mark Hoover. Council Member
Henn is participating as a liaison to the Ad Hoc
Revitalization Committee and the City Council.
FUNDING SOURCE:
General Fund
TOTAL FUNDING REQUIRED FOR PROJECT:
Funding to be determined and is dependent
upon the full scope of necessary analysis. Staff has
allocated 125 hours to support this project.
FUNDING ALLOCATED TO DATE:
A consulting project manager /facilitator (Cindy Nelson)
has been retained at a maximum cost of $48,600.
Keyser Marston and Associates and Nelson Nygaard
have been retained to conduct economic and parking
analysis at a maximum cost of $60,000.
AMOUNT SPENT TO DATE:
Approximately $15,000
STATUS TO DATE:
The Balboa Village CAP has conducted five public
meetings principally devoted to the identification of
a future vision and familiarizing themselves with the
prior work prepared by the Balboa Peninsula Planning
Advisory Committee (BPPAC). The CAP has received
updates on future plans from both the Newport Harbor
Nautical Museum (ExplorOcean) and Balboa Theater
and a presentation was made by Gary Sherwin of
Visit Newport Beach on its efforts to promote a brand
promise for Newport Beach.
Keyser Marston and Associates is preparing an
economic and market conditions assessment and
Nelson Nygaard has been evaluating parking
opportunities and constraints. Both consultants
presented initial findings during the December meeting
and final reports are anticipated by the end of January
2012.
CAP information is available online at
newportbeachco.gov/revitalization.
57
Ali, A
Revitalization Priority Area:
Corona del Mar Entry
DEPARTMENTS:
Public Works, Community Development, and City
Manager's Office
PROJECT LEAD:
Steve Badum, Public Works Director
Michael Sinacori, Assistant City Engineer
PROJECT START DATE:
July 2011
TARGET COMPLETION DATE:
January 2012
DESCRIPTION:
Preliminary design of a Capital Improvement Project for
beautification of the south side of East Coast Highway
from Avocado Avenue to Dahlia Avenue.
The purpose of this project is directly tied to the 2011
Council revitalization priority. The City Council Ad Hoc
Revitalization Committee has prioritized the preparation
of the design of this project for Fiscal Year 2011 -2012.
The Committee appointed the Citizens Advisory Panel
(CAP) to guide the preparation of the design. CAP
members are Sandy Haskell, John Hyatt, Lisa Jordan,
Bernie Svalstod, and Ron Yeo. Council Member Hillis
participating as a liaison to the Ad -Hoc Committee and
City Council.
FUNDING SOURCE:
General Fund and Corona del Mar Business
Improvement District
TOTAL FUNDING REQUIRED FOR PROJECT:
Funding to be determined as is dependent upon the full
scope of the anticipated improvements.
FUNDING ALLOCATED TO DATE:
The City Council has allocated $76,000 to the project
at the request of the CdM BID, of which $32,000 for
consulting project management services have been
encumbered. Staff has allocated approximately 80
hours to support this project.
AMOUNT SPENT TO DATE:
Approximately $20,000 has been expended
for consulting project management services
and $40,000 for landscape entry design and
engineering services.
STATUS TO DATE:
The Corona del Mar Entry CAP has met four times
and discussed the opportunities and constraints of
existing infrastructure, circulation, transportation,
land use policy, design, and parking. At the
November meeting, the preliminary traffic
engineering analysis was presented to modify the
existing traffic lane transition west of MacArthur
Boulevard from three lanes to two lanes and
modify the existing curb line between Begonia
Avenue and Carnation Avenue for improved
pedestrian circulation and landscaping. This
would allow the existing bike lane to be extended
from Avocado Avenue to MacArthur Boulevard.
TCLA, Inc., a landscape architectural firm was
retained to prepare conceptual improvement
plans. The plans were presented and approved
by the CAP at its December meeting. It was
recommended to be brought forward with the
preliminary cost estimates for the work to the
Council Ad Hoc Neighborhood Revitalization
Committee in early February, and scheduled for
City Council consideration on February 28.
CAP information is available online at
newportbeachca.gov /revitalization.
59
I
Revitalization Priority Area:
Lido Village
DEPARTMENT:
Community Development
PROJECT LEAD:
Kimberly Brandt, Community Development
Director
PROJECT START DATE:
July 2011
TARGET COMPLETION DATE:
January 2012
DESCRIPTION:
The preparation of architectural and landscape
design guidelines for the Lido Village area that
is generally bounded by Newport Boulevard,
Newport Bay, and 32nd Street.
The purpose of this project is directly tied to the 2011
Council revitalization priority. The City Council Ad Hoc
Neighborhood Revitalization Committee prioritized
the area of Lido Village for revitalization. The Ad Hoc
Committee appointed the Citizens Advisory Panel
(CAP) to guide the preparation of the design. CAP
members are Craig Batley, Roberta Buchanan, Bill
Dunlap, Hugh Helm, Richard Luehrs, and George
Schroeder. Council Member Hill is participating as a
liaison to the Ad -Hoc Committee and City Council.
FUNDING SOURCE:
General Fund (partially off -set by private funds)
TOTAL FUNDING REQUIRED FOR PROJECT:
$165,000 total
FUNDING ALLOCATED TO DATE:
From Fiscal Year 2010-2011 budgeted funds,
$148,045 were encumbered for consultant costs
not including staff time. The consultant cost is
partially off -set by private funds in the amount
of $87,228, leaving $60,817 as the cost to the
City. Staff has allocated 100 hours to support this
project.
AMOUNT SPENT TO DATE:
Approximately $125,000
STATUS TO DATE:
On June, 14, 201 1, the City Council authorized the
preparation of architectural and landscape design
guidelines. Tim Collins was selected as the consulting project
manager and Todd Lamer of William Hezmalhalch Architects
was selected as the principal designer for the guideline
preparation. The draft design guidelines were reviewed and
approved by the CAP with input and feedback from the
community and property owners. The draft guidelines were
reviewed and approved by the Planning Commission on
October 20, 2011. The recommendations from both the CAP
and Planning Commission were considered by the Ad -Hoc
Neighborhood Revitalization Committee on November
10, 2011 and December 15, 2011. The final guidelines are
scheduled to be considered by the full City Council on
January 10, 2012.
CAP information is available online at
newportbeachca.gov/revitalizaf ion.
61
Revitalization Priority Area:
Santa Ana Heights
DEPARTMENTS:
Public Works, Community Development, and
City Manager's Office
PROJECT LEAD:
Iris Lee, Senior Civil Engineer
PROJECT START DATE:
July 2011
TARGET COMPLETION DATE:
Conceptual design within Fiscal Year 2011-2012
DESCRIPTION:
Preliminary design of a Capital Improvement
Project for landscape and irrigation
improvements along the south side of Bristol
Street abutting the State Route 73 Freeway
between Irvine Avenue /Campus Drive and
Jamboree Road.
The purpose of the project is directly tied to
the 2011 Council revitalization priority. The
City Council Ad Hoc Revitalization Committee
has prioritized the preparation of designs of
this project for Fiscal Year 2011 -2012. The
Committee appointed the Citizens Advisory
Panel (CAP) to guide the preparation of
the design. CAP members are Tim Stoaks
and Sarah Wilkinson. Council Member Henn
is participating as a liaison to the Ad Hoc
Revitalization Committee and the City Council
FUNDING SOURCE:
General Fund
TOTAL FUNDING REQUIRED FOR
PROJECT:
Projected cost estimates include; project
management and conceptual design
preparation - $50,000; final construction
drawing preparation - $30,000; construction
contract - $500,000; and yearly maintenance -
$20,000
FUNDING ALLOCATED TO DATE:
Approximately $32,000 for consulting project
management services and $28,000 for design
consulting services to date. Staff has allocated
approximately 60 hours to support this project.
AMOUNT SPENT TO DATE:
Approximately $50,000 for consulting project
management and design services.
STATUS TO DATE:
The Santa Ana Heights CAP met twice during the
quarter to discuss potential landscaping design
guidelines for the unimproved area between Bristol
Street and State Route 73, from Irvine Avenue/
Campus Drive to Jamboree Road. The CAP
discussed the potential palette and determined
that the landscaping elements should be similar to
other projects in the Santa Ana Heights area. The
design team and staff were asked to examine the
prospects of adding an entry monument sign near
the intersection of the southbound 73 off ramp
and Campus Drive, opportunities for public art,
and aesthetically pleasing hardscape. The final
conceptual design was presented to the City Council
Ad -hoc Revitalization Committee on December 15,
2011, and the Committee voted to recommend
approval to the City Council. The concept plan will
be presented to the City Council on January 10, 2012.
No additional CAP meetings are scheduled.
CAP information is available online at
newportbeachco.gov/revitalization.
rN
11 r—1 d MIM
REVITALIZATION PRIORITY AREA:
West Newport Heights
P
y _��Y j
p . !
Revitalization Priority Area:
West Newport Heights
DEPARTMENTS:
Public Works, Community Development, and
City Manager's Office
PROJECT LEAD:
Iris Lee, Senior Civil Engineer
PROJECT START DATE:
July 2011
TARGET COMPLETION DATE:
Conceptual design within Fiscal Year 2011-2012
DESCRIPTION:
Conceptual design of a beautification project
for West Coast Highway from the Santa Ana
River to the Arches Bridge, and for Balboa
Boulevard from West Coast Highway to 22nd
Street, and Superior Avenue from West Coast
Highway to Ticonderoga Street.
The purpose of the project is directly tied to
the 2011 Council revitalization priority. The
City Council Ad Hoc Revitalization Committee
has prioritized the preparation of the design
of this project for Fiscal Year 2011-2012. The
Committee appointed the Citizens Advisory
Panel (CAP) to guide the preparation of the
design. CAP members are Cindy Koller, Gina
Lesley, Jeffrey Morris, Tony Petros and Paul
Watkins. Council Member Selich is participating
as a liaison to the Ad Hoc Revitalization
Committee and the City Council.
FUNDING SOURCE:
General Fund
TOTAL FUNDING REQUIRED FOR
PROJECT:
Projected cost estimates include; project
management and conceptual design
preparation - $112,000; final construction
drawing preparation for all three streets - $1.1
million; construction cost - $7.4 million; and
yearly maintenance cost - $79,000.
FUNDING ALLOCATED TO DATE:
Approximately $32,000 for consulting project
management services and $80,000 for design
consulting services. Staff has allocated approximately
120 hours time to support this project.
AMOUNT SPENT TO DATE:
Approximately $100,000
STATUS TO DATE:
The West Newport CAP meetings held in September
and November helped to further refine the conceptual
plans and on December 14, 2011, the CAP make
its final recommendations of approval. The final
conceptual design was presented and approved by
the City Council Ad -hoc Neighborhood Revitalization
Committee on December 15, 2011, and recommend
forwarding the plan for consideration by the City
Council on January 10, 2012. No additional CAP
meetings are scheduled.
CAP information is available online at
newportbeachca.gov /revitalization.
65
\ » \_\ /ƒ «\
te - I
16 1
r r , -Ir
IL
-4
;I,
Rhine Channel Contaminated
Sediment Cleanup
DEPARTMENT:
Public Works
PROJECT LEAD:
Chris Miller, Harbor Resources Manager
PROJECT START DATE:
August 2011
TARGET COMPLETION DATE:
December 2011
DESCRIPTION:
The project removed contaminated
sediments to restore and enhance state -
designated impaired beneficial uses of
the Rhine Channel, disposed of material in
an environmentally responsible and cost -
effective manner, and improved navigation.
Contaminated sediments were removed from
the Rhine Channel in Lower Newport Bay
and from nearby areas found unsuitable for
unconfined ocean disposal under Regional
General Permit 54 issued by the U.S. Army
Corps of Engineers.
FUNDING SOURCE:
Tidelands and Private Contributions
TOTAL FUNDING REQUIRED FOR PROJECT:
Approximately $4.6 million
FUNDING ALLOCATED TO DATE:
$4.673 million (includes contingencies and
private contributions)
AMOUNT SPENT TO DATE:
$4,673,000 (includes contingencies and
private contributions). Approximately $340,000
of contingency funds are remaining that can
possibly be used for other dredging projects.
STATUS TO DATE:
The project was completed in early November
2011, approximately 45 days ahead of
schedule and under budget. Approximately
90,000 cubic yards of contaminated material
was dredged and disposed at the Port of
Long Beach's Middle Harbor Fill Project, and
126 pier piles were removed and replaced.
Extra dredging at the American Legion was
incorporated into the project during the final
month. The Notice of Completion will be
considered by City Council on January 10,
2012.
More information on the project is available
online at newportbeachca .gov /rhinechannel.
67
-�_ _ �f 6� / r ! 1
F �► ,,,
-'W � �
�.,�� 0.f• � .. �� ' �.
�5 V�����,�� �
Y I_ �
l '- � a
' - Y � +'31 -� ��
;,� ,: rye J. _ �
4 � 1
�. I �� 4
—_� `�
I 1 '
s - _ _ 7�
�. , - �
Sunset Ridge Park
DEPARTMENT:
Public Works
PROJECT LEAD:
Andy Tran, Senior Civil Engineer
PROJECT START DATE:
August 2007
TARGET COMPLETION DATE:
Winter 2013
DESCRIPTION:
The proposed 13.7 acre Sunset Ridge Park
is situated on the northern corner of West
Coast Highway and Superior Avenue in
West Newport Beach. Sunset Ridge Park is
planned to be an active park per the city's
General Plan with amenities including Pony
League baseball field, soccer fields, parking
area, restroom, butterfly garden, shaded
viewpoint, walkways, walls, signs, and
fencing.
FUNDING SOURCE:
General Fund and Park -in -lieu
TOTAL FUNDING REQUIRED FOR PRO-
JECT:
$12,000,000*
FUNDING ALLOCATED TO DATE:
$11,205,000-
'Not including cost of land purchased from
Caltrans for $5,200,000.
AMOUNT SPENT TO DATE:
$1 ,718,773
STATUS TO DATE:
On November 2, 2011, the California Coastal
Commission (CCC) held a public hearing on the
project. Unfortunately, the CCC was poised to
recommend denial of the park application due to
concerns from pending plans for the Newport Banning
Ranch development needing to be reviewed prior to
approval of the park access road. For that reason,
staff withdrew the application. A revised application
was resubmitted to allow construction of the active
park without taking public access across the Newport
Banning Ranch property. Staff is still awaiting feedback
from CCC staff on this new application and anticipate
a new hearing sometime in the Spring. If approved,
construction is anticipated to begin in the Fall of 2012
with an estimated project completion by Winter of
2013. This timeline depends on CCC issuing a timely
permit for the project and reasonable conditions for its
construction.
Project information is available online at
newportbeachco .gov /sunsetridgepark.
ril
Transportation Fair Share Fee
DEPARTMENTS:
Public Works and Community Development
PROJECT LEAD:
Steve Badum, Public Works Director
Antony Brine, City Traffic Engineer
PROJECT START DATE:
February 2007
TARGET COMPLETION DATE:
To be determined
DESCRIPTION:
In 1984, City Council established the Fair Share Traffic
Contribution Ordinance to ensure development
contributes its fair share towards improvements
included in the City's Master Plan of Arterial
Highways and General Plan Traffic Circulation
Element.
The ordinance established a fair and equitable
method to distribute costs of the circulation system
improvements necessary to accommodate the
traffic volumes generated by development. From
time to time, the City Council has updated this
ordinance as costs have risen and whenever the
General Plan has been updated.
Since the City updated the General Plan, the
Implementation Committee has been working on an
update of the fair share fee.
FUNDING SOURCE:
General Fund
TOTAL FUNDING REQUIRED FOR PROJECT:
$100,000
FUNDING ALLOCATED TO DATE:
$65,200
AMOUNT SPENT TO DATE:
$65,200
STATUS TO DATE:
The completion of updating the Fair
Share Traffic fee has stalled with various
iterations proposed by the General Plan/
LCP Implementation Committee, project
consultants and interested parties such as
the Building Industry Association of Orange
County. The most recent version was reviewed
by the GP /LCP committee and the final
report, prepared by a consultant, is currently
being reviewed by staff. Staff will prepare an
updated schedule after discussions with the
City Manager.
71
,I
West Newport Beach
Facility Planning
DEPARTMENTS:
Public Works, Finance, and
City Manager's Office
PROJECT LEAD:
Steve Badum, Public Works Director
Dave Kiff, City Manager
Tracy McCraner, Finance Director
PROJECT START DATE:
April 2011
TARGET COMPLETION DATE:
On -going
DESCRIPTION:
Most of the City's public buildings and
facilities on the west side of the city are
reaching the end of their service life and
are in need of major refurbishment or
replacement. In 2006, the City developed a
comprehensive citywide Facilities Financing
Plan as a tool to identify, forecast and fund
the refurbishment and /or replacement of
numerous City owned facilities including
police and fire stations, libraries, community
and senior centers, services yards and parks.
With the upcoming relocation of City Hall to
the new Civic Center Complex, discussions
have and continue to take place as to how
best to reconstruct the remaining facilities
to meet current and future community
needs. The West Newport Beach Facility
Planning process will include building upon
the current efforts to redevelop the existing
City Hall site and develop conceptual plans
and alternatives to provide: consolidated
maintenance and operations facilities;
replacement and potentially relocated
community center facilities and fire stations;
replacement of the existing Lifeguard
Headquarters building with smaller, more
efficient facilities located at Newport and
Balboa Piers; as well as continuing discussions
regarding the future of various other City
facilities, particularly those located on the
western side of the Newport Bay.
FUNDING SOURCE:
General Fund
TOTAL FUNDING REQUIRED FOR PROJECT:
To be determined
FUNDING ALLOCATED TO DATE:
To be determined
AMOUNT SPENT TO DATE:
To be determined
STATUS TO DATE:
The needs assessment for the reuse of the City's
Corporation Yard (located at 592 Superior Avenue)
and the Utility Yard (located at 949 W. 16th Street) is
anticipated to be completed in February 2012. Staff
continues to review the conceptual plan for the relocation
of the City's Police Department and the development
of a consolidated West Newport Community Center. In
addition, we are exploring potential alternative locations
for the replacement of Fire Station No. 2 (located
adjacent to City Hall) to allow for a more efficient reuse of
the current City Hall site.
73
Widen Jamboree Road
in the Airport Area
DEPARTMENT:
Public Works
PROJECT LEAD:
Andy Tran, Senior Civil Engineer
PROJECT START DATE:
January 2005
TARGET COMPLETION DATE:
Summer 2012
DESCRIPTION:
This two -phase project involves widening the
Jamboree Road Bridge over the SR73 Freeway by
22 feet to the west (Phase 1); and then widening
Jamboree Road at the intersection of MacArthur
Boulevard between Bristol Street North and Fairchild
Road (Phase 2) in an effort to reduce projected
traffic congestion and delay.
Phase 1 of the bridge widening project will create
one additional northbound and southbound thru
lane on Jamboree Road between MacArthur
Boulevard and Bristol Street South. This project
required developing a design and obtaining
approval and a permit from Caltrans for this State -
owned bridge. Additionally, the project required
negotiations and purchase of three pieces of
private property as well as several Orange County
Transportation Authority (OCTA) grant funding
applications and successful funding award.
Phase 2 of the Jamboree Road Improvements will
provide one additional northbound lane through
the MacArthur Boulevard intersection, as well as an
additional left turn lane from southbound Jamboree
Road onto eastbound MacArthur Boulevard. This
phase also involves negotiations and voluntary
purchase of three pieces of private property within
the City of Irvine, as well as several OCTA grant
funding applications and successful funding award.
FUNDING SOURCE:
Transportation and Circulation, IBC Settlement,
Measure M Turnback, and Measure M
Competitive
TOTAL FUNDING REQUIRED FOR PROJECT:
$9.2 million
FUNDING ALLOCATED TO DATE:
$10 million
AMOUNT SPENT TO DATE:
$4.5 million
STATUS TO DATE:
On March 8, 2011, Phase 1 of the Jamboree
Road Bridge Widening project was awarded
for construction by City Council. Construction
began in May and is approximately 60%
complete with an estimated completion in
Summer 2012.
Phase 2 of the Jamboree Road Improvements
project is currently under design and staff is
concurrently negotiating for the voluntary
purchase of three pieces of private property on
the northeast corner of the intersection within
the City of Irvine.
To avoid conflict with Phase 1, staff's objective
is to complete the property acquisition and
design by March of 2012 and start construction
in Summer of 2012. Construction for this second
phase is expected to be completed in Winter
of 2012.
75