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Home My WebLink About16 - Council Review of 2009 PrioritiesCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 16 May 26, 2009 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Manager's Office Homer Bludau, City Manager 949/644 -3000 or hbludau @city.newport- beach.ca.us SUBJECT: Council Review of Staff Status Report on Seven of the City Council's 2009 Priorities ISSUE: Does the City Council have any comments or questions regarding the status of the seven Council priorities reported on by staff? RECOMMENDATION: Review and comment, as desired. DISCUSSION: Background: The City Council held a Special City Council meeting on Saturday, January 10, 2009, to discuss and establish its priorities for 2009. This was the third consecutive year the City Council has met early in the calendar year to set its priorities. A total of thirteen (13) priorities were settled on, but in no particular order. As in the past, the City Manager was asked to provide draft priority statements, actions steps and schedules for the City Council to review, make revisions to and finalize. The status of priority implementation will be reviewed each month starting in March. Status reports on seven (7) priorities will be provided on the second regular meeting agendas during the months of March, May, July, September and November. The remaining six (6) priority status reports will be provided on the second regular meeting agendas during alternate months. This is the third status report of the year. The seven priorities being reported on in no particular order are as follows: Continue to seek and implement measures to minimize the adverse impacts of John Wayne Airport through the implementation of the City Council's Airport Policy. City Council Priorities May 26, 2009 Page 2 • Continue the organizational performance improvement effort through the data gathering of performance measurements resulting in comparing the City's organizational effectiveness with other agencies and internally. • Focus on the development and adoption of a FY 2009 -2010 budget which is balanced and which allocates the City's resources where they are most needed without adversely affecting services to the public. • Update the Facilities Financing Plan (FFP) twice in 2009 in order to determine how best to finance OASIS and how best to move forward with planning for city hall and other priority projects. • Continue to enforce the City's group homes regulations in order to minimize the impacts on residential neighborhoods. • Continue the alignment of the City's codes, regulations and policies with the General Plan. • Reduce the fire hazard in Lower Buck Gully in order to provide a heightened level of fire protection. Additional status reports will be provided at the second City Council meeting of each month for the remainder of the calendar year. These reports will always be placed on the Consent Calendar, which will provide Council the opportunity to pull the item and discuss any or all of the seven priorities being covered by the report. Environmental Review: The City Council's approval of this Agenda Item does not require environmental review. Public Notice: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Council considers the item). Submitted by .�✓ HOMER L. BL DAU City Manager Attachments: 2009 Council Priorities Indicator Tracker City of Newport Beach 2009 Council Priorities Indicator Tracker Status Report Date published: May 26, 2009 Presented by: Homer L. Bludau CONTINUE TO SEEK AND IMPLEMENT MEASURES TO MINIMIZE THE ADVERSE IMPACTS OF JOHN WAYNE AIRPORT THROUGH THE IMPLEMENTATION OF THE CITY COUNCIL'S AIRPORT POLICY Objective Target Hold ten Aviation Committee meetings to Monthly, except for Meetings have been held discuss airport issues and share August and December ;monthly, with the last meeting information with the community i being May 18"'. Hold five Corridor City meetings with the February, April, June, Last meeting held May 11 ", other five cities to strategize airport issues September, November with all City Managers and and share information City Attorneys in attendance. Conduct an air quality study seeking to By November 24, 2009 j Study approved by Council on determine effects of JWA aircraft on i May 12' . Actual test monitors Newport Beach's air quality should be in place by July. Begin a regional dialogue with other airport April 28, 2009 ; City Manager had first meeting operators seeking support to boost with LAWA staff member on passenger traffic at the Ontario Airport April 2 "d Report to Council on the status of regional May 26, 2009 LAWA meeting focused dialogue regarding Ontario Airport. j extensively on Ontario issue. Corridor Cities aware and supportive of LAWA discussion. Continue to seek the most advantageous Ongoing Ongoing. Nothing to report. opportunity to engage the County in discussions regarding a Settlement Agreement extension Continue to build the partnership with September 22, 2009 Costa Mesa continues to be Costa Mesa through joint involvement in j involved with Citizen Aviation Aviation Committee meetings, Corridor :Committee meetings including City meetings, the air quality study and i having Council in attendance. regional airport discussions. Developjoint Air quality study supported at goals and objectives which both cities can staff level. adopt at a joint City Council meeting. Explore with the City of Anaheim its April 1, 2009 and ongoing i Corridor Cities all voiced planning for the ARTIC regional transportation center determine if support for Federal funding to initiate and the EIR for Anaheim to jCity's support could assist in expedited Ontario segment of Maglev. planning and construction processes for ARTIC i Engage South County cities in a JWA ; Discussions ongoing. issue dialogue in order to create greater i political support for an eventual Settlement Agreement extension Comments: The regional dialogue is intended as a follow -up to the "Go Local" study which determined that nearly 900,000 passengers use JWA to travel to and from the Disneyland destinations. President Obama's economic stimulus package has resulted in funding for the construction of the first leg of the Maglev line from Los Vegas to Primm, Nevada. This is important in that this segment will be the model to determine whether the rest of the route should be built. Staff: Homer Bludau CONTINUE THE ORGANIZATIONAL PERFORMANCE IMPROVEMENT EFFORT THROUGH THE DATA GATHERING OF PERFORMANCE MEASUREMENTS RESULTING IN COMPARING THE CITY'S ORGANIZATIONAL EFFECTIVENESS WITH OTHER AGENCIES AND INTERNALLY Objective Target Finalize documentation on measures, February 15, 2009 Work still ongoing. assembling comparative benchmarks and Comparative benchmarks information for the final report from ICMA have been difficult to obtain. City staff continues to gather measurement data on City benchmarks. ICMA consultants present final written and March 24, 2009 Report expected by August oral report to Council - �... -. -.. - -— 31s'. - ICMA conducts training on how to manage - - - - -�— - - - -- March 30, 2009 — -- ----- ---- .. Training date not yet performance data established; awaiting final -- --.- ..------- - - - - -- -._ _ _ - - - -- - - - - - - -- report. - - - - -- - -----....------ Organization continues to gather data with August 31, 2009 - Effort is ongoing and to comparisons made against selected continue throughout the year. agencies and itself, and written reports submitted annually with focus on Planning and Building Departments Comments: These actions follow the first year's priority actions which began the process; training was provided to staff, data collection systems were developed and performance measurement data began being collected. Staff: Homer Bludau; Dennis Danner 4 FOCUS ON THE DEVELOPMENT AND ADOPTION OF A FY 2009 -2010 BUDGET WHICH IS BALANCED AND WHICH ALLOCATES THE CITY'S RESOURCES WHERE THEY ARE MOST NEEDED WITHOUT ADVERSELY AFFECTING SERVICES TO THE PUBLIC Objective .- Conservatively estimate revenues for the April 15, 2009 Accomplished with new draft new budget year budget estimates. Present an update of General Fund March 24, 2009 Update provided to Council on revenues and expenditures for FY 08-09 to March 24". the City Council at a regular Council meeting Begin budget review and provide an May 12, May 26 through On schedule to meet assigned opportunity for Council to decide new June 9, 2009 dates. First budget review General Fund CIP projects for FY 09 -10 session was May 12'". during budget review meetings Council approves FY 2009 -10 budget June 23, 2009 On schedule to adopt the budget at the June 23, 2009 Council Meeting. Provide Council with 2 additional updates July 14, October 13, on revenue collections and expenditures 2009 for FY 2009 -10 Comments: The economic down -turn has happened quickly, without any clear understanding of how deep the recession will go or how long it will last; therefore, we need to be cautiously conservative in the preparation and adoption of the new fiscal year budget. Due to the economic challenges the City faces the City Council desires to be closer than usual to current information as to the rates of revenue collections and expenditures during the year. The May 12`° budget review included a discussion of revenue estimate assumptions. Staff: Dennis Danner, Homer Bludau I UPDATE THE FACILITIES FINANCING PLAN (FFP) TWICE IN 2009 IN ORDER TO DETERMINE HOW BEST TO FINANCE OASIS AND HOW BEST TO MOVE FORWARD WITH PLANNING FOR CITY HALL AND OTHER PRIORITY PROJECTS Objective .- Council Finance Committee develops When appropriate, Committee reviewed at the recommendation to Council as to best expected to come before , March 20th meeting. timing and financing vehicle to fund the March 31 st OASIS project I Council Finance Committee recommends April 14, 2009 and l Committee reviewed at the updated Facility Financing Plan based on November 10, 2009 I March 20th and April 24`h OASIS project contract for Council meetings. adoption City Council to review the updated Facility May 26, 2009 Budget ( Council to review the updated Financing Plan Study Session I Facilities Finance Plan as part of the FY 09 -10 budget review process on May 261h. Council approves updated FFP June 23, 2009 November 24, 2009 Comments: Knowing the cost of the OASIS project and having a realistic estimate for the city hall and park project helps to make the FFP more current and useful as a planning tool. Staff: Homer Bludau, Dennis Danner J CONTINUE TO ENFORCE THE CITY'S GROUP HOMES REGULATIONS IN ORDER TO MINIMIZE THE IMPACTS ON RESIDENTIAL NEIGHBORHOODS Objective Target Action Process all remaining Use Permit By February 20, 2009 Underway applications ----- .--------- . ,--- .........._..,......__ .,. .... — - I---.._.........—_,..-.. Enforce the February 22, 2009 abatement February 23 and onward Abatement letters have gone deadline on homes that did not apply for out to about 12 facilities that Use Permits did not file for Use Permits or reasonable accommodation.. As of the date of this report, five of the 12 are confirmed closed, others are subject to inspection or filing of actions for civil abatement. Support/sponsor new state legislation on Bill introduction by the Two relevant bills introduced. group residential uses rend of February 2009 City is sponsor of SB 268 (Harman) and supportive of AB 1284 (Huffman) relating to recovery homes. SB 268 passed out of its first committee in late April, as did AB 1284. Enforce Ordinance 2008 -05's prohibitions Ongoing Underway on any new start-up group residential uses outside of MFR zones and without permits Enforce the conditions of existing/issued Ongoing Underway Use Permits Enforce the conditions of the Sober Living March 10, 2009 and Underway by the Sea settlement agreement and onward Narconon Abatement Agreement Process all applications for Reasonable Ongoing, goal to be Underway. As of May 12, the Accommodation complete with known RA following RA requests are requests by the end of pending: March 2009 Mamingside Recovery Balboa Recovery 911 East Balboa • Newport Coast Recovery Two operators have appealed their RA denials to the City Council. Defend City against litigation Ongoing Underway Comments: 2009's actions are a continuation of a process that started in 2007, culminating in early 2008 with a new Ordinance (Ord 2008 -05) on group residential uses. 2009 will be equally challenging, including processing requests by applicants for "Reasonable Accommodation" from the City's ordinance, defending the City against lawsuits, and enforcing the conditions of use permits issued. The Reasonable Accommodation analysis for each facility is quite complex — it involves making a series of findings for each individual request, which are sometimes more time-consuming than analyzing the Use Permit's eleven required findings. Staff. Dave Kiff, David Hunt, Janet Brown, Cathy Wolcott CONTINUE THE ALIGNMENT OF THE CITY'S CODES, REGULATIONS AND POLICIES WITH THE GENERAL PLAN Objective Target Action Complete review of draft Zoning Code and April 2009 Committee review to be LCP Implementation Plan by staff and complete on July 8; GP /LCP Implementation Committee, and Commission hearings to begin begin Planning Commission hearings September 16. Coastal Commission approval of land use February 5, 2009 Commission approved CLUP amendments to Coastal Land Use Plan on February 5, with modifications. Final policy language approved by CCC on April 8. City Council must approve CCC modifications by July 28. Submit revised Housing Element, April 2009 Staff is preparing responses to responding to State Department of HCD comments. Housing and Community Development comments, to HCD Complete nexus study for Fair Share August 2009 (City Traffic Fee, with City Council adoption of Council adoption of fee) fee GP /LCP Committee recommendation on July 2009 infrastructure and fee for residential development in Airport Area, with City Council adoption of fee Affordable Housing Task Force August 2009 (City recommendation on Inclusionary Housing Council adoption of fee) Ordinance and In -Lieu Fee, with City Council adoption City Council adoption of revisions to June 2009 Measure S Guidelines regarding variable FAR Amend City Council Policies on historic, September 2009 archaeological and paleontological resources -- --- -- - - -- ---- _-_------ -------- - - -- - ------ -__- Comments: The GP /LCP Implementation Committee has directed its attention to reviewing the draft Zoning Code for several months- When that is complete, the Fair Share Fee and Airport Area infrastructure improvements will be considered. Following Coastal Commission certification of Coastal Land Use Plan amendment, and adoption of the new Zoning Code, major tasks remaining will be the LCP Implementation Plan and rewrite /revisions of Planned Community texts. Staff. Sharon Wood; David Lepo REDUCE THE FIRE HAZARD IN LOWER BUCK GULLY IN ORDER TO PROVIDE HEIGHTENED FIRE PROTECTION TO THE COMMUNITY Objective Upon completion of the statewide hazard designation maps by the Cal. Dept. of Forestry & Fire Protection, hold a public hearing and have the City Council designate certain "local responsibility areas" as "Very High Fire Hazard Severity Zones" June 28, 2009 Upon completion of the Senate Bill 1595 July 26, 2009 compliance guidelines by the Cal. Dept. of Forestry & Fire Protection, work with the US Fish & Wildlife Service, the Cal. Dept. of Fish & Game, The Nature Reserve of Orange County, The Irvine Ranch Conservancy, and the Cal. Coastal Commission to assure the guidelines are appropriate and in compliance with all State and Federal regulations. - - - - -- — ..,---- - -- - -- — - - -- -- ._....- - - --_. -- -- property owners on notice to have August 15, 2009 vegetation cleared in accordance with the SB 1595 guidelines developed by the Cal. Dept. of Forestry & Fire Protection and approved by the State and Federal regulators. Report to City Council as to status of December 27, 2009 Private property clearance and seek additional direction, if necessary Comments: The actions steps don't reflect any CEQA actions based on our initial understanding that brush clearance is an exempt CEQA action. Staff will continue to monitor this situation and if that understanding is not correct, CEQA will be complied with as an additional step and the time lines would most probably change. We extended our time frame by two months on each objective to reflect our need to allow the State Fire Marshal adequate time to finish their two projects on this. Staff: Chief Steve Lewis 10