HomeMy WebLinkAbout08 - East Bay-A Street Rehab & Storm Drain ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
June 24, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Tom Sandefur
949 - 644 -3312 or tsandefur @city.newport - beach.ca.us
SUBJECT: East Bay Avenue and A Street Rehabilitation and Storm Drain
Improvements - Award of Contract No. 3955
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 3955 to Hillcrest Contracting for the Total Bid Price of
$138,677, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $13,500 to cover the cost of unforeseen work.
Discussion:
At 10:00 a.m. on June 4, 2008, the City Clerk opened and read the following bids for
this project:
BIDDER TOTAL BID AMOUNT
Low Hillcrest Contracting $138,677.00
2 La Strada Contracting $141,259.00
3 Amtek Construction $141,585.50
4 GCI Construction $141,991.00
The low total bid amount is 4.5 percent below the Engineer's Estimate of $145,000. The
low bidder, Hillcrest Contracting, possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of the contractors'
references indicates they have satisfactorily completed similar projects for other
municipalities.
The work necessary for the completion of this contract consists of removing the existing
degraded pavement along East Bay Avenue and "A" Street and constructing new,
concrete pavement. In addition, the work includes removing and abandoning an
existing grated drain in the street and replacing curb and gutter along East Bay Avenue.
East Bay Avenue and A Street Rehabilitation and Storm Drain Improvements — Award of Contract No. 3955 .
June 24, 2008
Page: 2
Pursuant to the contract specifications, the contractor will have 30 consecutive working
days to complete the work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work two City prepared notices are
distributed by the contractor to both residents and businesses. The first notice will be
distributed ten days before work in the area and the second notice 48 hours prior to
starting work in the area.
Geotechnical. Material Testing, and Survey Services:
In addition to the contract costs, approximately $5,000 in geotechnical and material
testing services are projected to be needed for this project and will be performed under
the on -call professional services agreement with Harrington Geotechnical Engineering.
Survey services are included in the project contract.
Funding Availability:
There are sufficient funds available in the following accounts for the project:
Account Description
Gas Tax
Tide and Submerged Lands
Measure M Turnback
Proposed uses are as follows:
Vendor
Hillcrest Contracting
Hillcrest Contracting
Harrington Geotechnical
Prepared by:
Tom Sandefur, P.EV
Associate Civil Engineer
Attachment: Project Location Map
Account Number Amount
7181- C2002008 $ 106,177
7231- C2502002 $ 30,000
7281- C5100019 $ 21,000
Total: $ 157,177
Purpose Amount
Construction Contract $ 138,677
Construction Contingency $ 13,500
Materials Testing $ 5,000
Total: $ 157,177
Submitted
Director
LOCATION MAP
BAY AVENUE EAST AND "A" STREET REHABILITATION
CONTRACT NO.3955
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