HomeMy WebLinkAbout14 - General Services Bldg D Locker Room & Restroom RemodelCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 14
June 24, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy
949 -644 -3330 or sluy @city.newport- beach.ca.us
SUBJECT: General Services Building D Locker Room and Restroom Remodel —
Award - Contract No. 4029
Recommendations:
1. Approve the project Drawings and Specifications.
2. Award Contract No. 4029 to R. G. Fleming, Inc., for the Total Bid Price of
$86,267.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish a contingency of approximately 15% in the amount of $12,733 to cover
unexpected construction and miscellaneous costs.
4. Approve a budget amendment transferring $34,400 from project savings in Account
No. 7015- C5100817, Mariners Park Improvements, and $6,600 from project savings
in Account No. 7013- C5100019, Citywide Street, Parking Lot and Storm Drain
Improvements, into Account No. 7011- C1002001.
Discussion:
At 11:00 a.m. on June 5, 2008, the City Clerk opened and read the following bids for
this project:
BIDDER
Low R. G. Fleming, Inc.
2 Unique Performance Construction,
3 Ascend Management Services, Inc.
4 MZN Construction Inc.
5 DLG Electric and Construction
TOTAL BID AMOUNT
$86,267.00
Inc. 106,600.00
114,601.00
116,000.00
150,000.00
The low total bid amount is 72 percent above the engineer's estimate of $50,000. The
discrepancy between the engineer's estimate and the low bid may be due to the volatility
in the energy market, higher unit costs for building equipment, appliances and fixtures due
to the small size of this project, and the specialized nature of some of the work. The low
bidder R.G. Fleming possess a California State Contractor's License Classification "B" as
General Services Building D Locker Room and Restroom Remodel — Award —
Contract No. 4029
June 24, 2008
Page: 2
required by the project specifications. The contractor has satisfactorily completed similar
projects for the City of Newport Beach.
The work necessary for the completion of this contract consists of mobilization,
removing certain interior portions of the General Services Building -D Automotive
Division locker room /restroom located at 592 Superior Avenue, remodeling the locker
room /restroom at that facility including replacing toilets, sinks, urinals, mirrors,
ventilation fans, floor and wall tile, lockers, and repainting.
Environmental Review:
A Notice of Exemption has been filed with the County Clerk.
Fundina Availability:
General Fund cost savings from two completed projects: 1) Mariners Park
Improvements and 2) Citywide Street, Parking Lot and Storm Drain Improvements, are
available to augment funding for this project. Upon approval of the budget amendment,
there are sufficient funds available in the following account for the project:
Account Description
Corporation Yard Bldg. D Rehabilitation
General Fund (Budget Amendment)
Proposed uses are as follows:
Vendor
R. G. Fleming, Inc.
R. G. Fleming, Inc.
Various
Stephen Cu)/, P. E.
Associate Civil Engineer
Attachment: Location Map
Account Number
7011- C1002001
7011- C1002001
Total:
Amount
58,000
$ 41,000
$ 99,000
Purpose Amount
Construction Contract $ 86,267
Construction Contingency $ 10,733
Inspections /Incidentals $ 2,000
Total: $ 99,000
Submitte0y:
Stephen G. adum
(Public W s ,p!pyor/
Mark Harmdn
General Services Director
City of Newport Beach
BUDGET AMENDMENT
2007 -08
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 08BA -081
AMOUNT: $47,000.00
PIncrease in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer expenditure appropriations due to project savings from the Mariners Park Improvement Project and from the Citywide
Street, Parking Lot and Storm Drain Improvement project to the General Services Building D Locker Room and Restroom
Remodel project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund/Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
7015
Account
Number
C5100817
Division
Number
7013
Account
Number
C5100019
Division
Number
7011
Account
Number
C1002001
Division Number
Account Number
Division Number
Account Number
Signed:
Signed:
Signed:
Description
Description
Description
General Fund - Parks
Mariners Park Improvements
General Fund - Street
Citywide Street, Parking Lot & Storm Drain
General Fund - Facilities
Corp Yard Field Maint Locker Room
Financia Approval: Adm�nistrativ ervices Dir r
Administrative Approv City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$34,400.00
$6,600.00
. Automatic
$41,000.00
i
Date