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HomeMy WebLinkAbout18 - Six City Council Priorities for 2008CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No.--18-- June 24, 2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Manager's Office Homer Bludau, City Manager 949/644 -3000 or hbludau @city.newport - beach.ca.us SUBJECT: Council Review of Staff Status Report on Six of the City Council Priorities for 2008 ISSUE: Does the City Council have any comments or questions regarding the status of the six Council priorities reported on by staff? RECOMMENDATION: Review and comment, as desired. DISCUSSION: Background: On Saturday, January 12th, the City Council held a special Council meeting in the Friends Room of the Central Library to determine its priorities for 2008. Prior to the meeting, each Council member independently nominated three priorities for priorities consideration. During the special meeting, each Council member shared his or her reasoning for nominating their three issues. Since there was strong consensus, it did not take the City Council long to determine 12 priorities for the 2008 year. In order to ensure as much progress was made on these 12 priorities as soon as possible, the City Manager agreed to recommend key actions steps and schedules for meeting the key action steps in order to better manage our work on Council's priorities, and then to make reports on six of the priorities each month, starting in March. The Council approved his recommendations with some minor changes at its February 12th Council meeting. This is the fourth status report of the year. The six priorities being reported on in no particular order are as follows: City Council Priorities June 24, 2008 Page 2 • Taking advantage of the latest technology, implement an effective traffic management plan that improves traffic flow throughout the City; • Minimize the adverse impacts of John Wayne Airport through the implementation of the City's airport policy; • Align the City's codes, regulations and policies with the General Plan; • Provide more public parks and recreation facilities, with emphasis on active and water - oriented facilities where appropriate; • Implement an effective communication plan which utilizes various communication tools to provide current information to our residents; • Develop a process to regularly review and update City fees in order to ensure most fee services pay for themselves. Additional status reports will be provided at the second City Council meeting of each month for the remainder of the calendar year. These reports will always be placed on the Consent Calendar, which will provide Council the opportunity to pull the item and discuss any or all of the six priorities being covered by the report. Environmental Review: The City Council's. approval of this Agenda Item does not require environmental review. Public Notice: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Council considers the item). Submitted by: 044't."2. MER L. BLUDAu City Manager Attachments: 2008 Council Priorities Indicator Tracker City of Newport Beach 2008 Council Priorities Indicator Tracker =se Date published: June 24, 2008 Presented by: Homer L. Bludau TAKING ADVANTAGE OF THE LATEST TECHNOLOGY, IMPLEMENT AN EFFECTIVE TRAFFIC MANAGEMENT PLAN THAT IMPROVES TRAFFIC FLOW THROUGHOUT THE CITY Objective .- Phase 1 - Complete Traffic Signal January 1, 2008 Completed Modernization Master Plan Council approval for purchase of Econolite February 26, 2008 Completed signal controllers, software and associated equipment Award of Phase 1 construction May 13, 2008 Awarded May 27 (delayed due to disqualification process for apparent low bidder) Phase 1 fully operational and completed December 1, 2008 Phase 2 - Submit OCTA application for February 28, 2008 Completed Measure M FY08l09 construction funding Complete design work August 15, 2008 Design underway Award construction contract October 28, 2008 Phase 2 construction completed February 15, 2009 Estimated August, 2009 Phase 3 — Submit OCTA applications for February 28, 2008 Completed Measure M FY09 /10 funding for construction Complete design work .. _.... August 15, 2008 .. _... _.. .... Design underway ..... -. ................... _.._ Phase 3 award of construction contract, if October 28, 2008 OCTA allows advancement on FY09 /10 funding Phase 3 completion, based on OCTA February 15, 2009 Estimated August, 2009 funding advance - .- .- _..... ..... ... ................. . -. . .. . .. .. .. Comments: Additional cameras and fiber optic connections for Phase 1 are added in Phase 2 per Council direction. OCTA applications for Phases 2 and 3 (Signal Modernization) were approved by the Technical Advisory Committee on May 28, 2008, and forwarded to the OCTA Board for their June or July meeting agenda for approval. Phase 3 was originally submitted with construction planned in 2009 or 2010; however after Board approval, City staff will request the funding be pulled forward to FY 08 -09 to accelerate the project. MINIMIZE THE ADVERSE IMPACTS OF JOHN WAYNE AIRPORT THROUGH THE IMPLEMENTATION OF THE CITY'S AIRPORT POLICY Objective Target Hold Aviation Committee meetings January through Meetings held each month monthly to discuss JWA issues and gain November, 2008 since January, with next greater understanding of factors that meeting on June 30th. influence JWA's operations and growth pressures ........ ... - -._ . ..... .... — - - ....... . -_. , -- - Hold point meetings with AWG /AirFair/ January, April, July and Held January meeting; Next Council Aviation Committee on a quarterly October, 2008 meeting scheduled for June basis to discuss JWA issues and maintain 30th. open communication ....................... . ....... ... ..... ..................... .-- .. ... - .._..... -- -- - ......- ._ -... - - - - - -- - - - -- - - -- Hold Corridor Cities meetings with City February, April, June, 1 Meeting scheduled for June Managers and City Attorneys every other August, and October, 26` h . month to strengthen the group's 2008 understanding of JWA issues and its political clout. Explore mechanisms for formalizing the coalition, including participation by elected officials ....._.. ..... ....... ....... ............. ..... ....................... ........... .. .. ... _ .., -------------------- .. ...- --- - -_ - -_ .. Hire a consultant with technical expertise March 15, 2008 j Richard Cox under contract as in airport operations and FAA procedures of March 15'. Consulting to increase the City's understanding of contract with Thomas Edwards factors which could influence growth j approved by Council on April pressures or could minimize JWA impacts 8 "to provide interaction with on the community. airport advocacy groups and j residents. ......... . ........... ...-- ...... .......... . .........., Submit a joint "Go Local" grant application March 1, 2008 ; Joint application submitted to OCTA in partnership with Costa Mesa ! and funded by OCTA. for a preliminary determination of whether an effective transportation means is feasible for Orange County residents to utilize in traveling to airports other than i JWA _ .................... ._.. .-- -- ---- .._...__..- ...._...._ Conclude the "Go Local" funded study July 31, 2008 Final report will be completed and available in August. Provide the City Council a presentation of September 9, 2008 i Schedule might be pushed the "Go Local" study results and consider back a month depending on other studies needed to complete the j when final report is released. assessment Comments: The City Manager is working with the Costa Mesa City Manager to schedule a joint City Council meeting to review the results of the OCTA Go Local study. The meeting looks like it will be scheduled in September. In addition, consultants Rob Verani and Tom Krause will be attending the upcoming Aviation Committee meeting on June 301" and providing a summary presentation of the Departure Noise Impact Analysis study they conducted for the City. ALIGN THE CITY'S CODES, REGULATIONS AND POLICIES WITH THE GENERAL PLAN Objective Complete review of draft Zoning Code and LCP Implementation Plan by staff and GP /LCP Implementation Committee, and begin Planning Commission hearings - - ... .. ------- ---------- -------- ... ..... ....... - ..— Target july 17, 2000 September 26, 2008 - - Second draft of Zoning Code and IP drafted by consultants and under review by key staff April 15 -July 10 - -- Coastal Commission approval of land use May 2008 Application deemed complete; amendments to Coastal Land Use Plan first round of comments from CCC staff received and responses submitted; awaiting j additional comments from CCC staff; hoping for August hearing Submit updated Housing Element to State u� , 30 2008 ' Public workshops held on Department of Housing and Community July 11, 2008 March 31 and June 11; Draft Development complete and set for hearings at PC on June 19 and CC on _ -_- July 8 - -_- -- ___- -_._ --- ............. ..... ...... Complete Nexus study for Fair Share March 3, 2008 Final draft of nexus study Traffic Fee, with City Council adoption of fee May . 2 , '-2^° 2 August 19, 2008 (City complete ----------------------------------- Council adoption of fee) -.----- .-------------------- - ........ ..- GPlLCP Committee recommendation on May 21, 2008 Preliminary streetscape infrastructure and fee for residential duce 24. 2008 recommendations and traffic development in Airport Area, with City September 23, 2008 (City counts to determine feasibility Council adoption of fee Council adoption of fee) complete _ _ - -. Affordable Housing Task Force _.... - .- . -.... __ April 15 July 31, 2008 ------ --- ..---- — °..... In -lieu fee calculations recommendation on Inclusionary Housing June 40 August 26, 2008 complete; meeting with Ordinance and In -Lieu Fee, with City (City Council adoption of stakeholders held on April 3; Council adoption fee) draft ordinance in staff review - - - - -- .... ------ - - - - . ---------------- ----- . -- .-.-.... - --- -- City Council adoption of Harbor Area -- . September 2008 Harbor Commission review of Management Plan .... ....... -... ........... _.._ __ --- - -- ... ....... - .- .- . -._-. ---- .. -.__ draft on June 11 --..._._.... ..._ -. .........._. ......_ -_ City Council adoption of revisions to April 22 Draft to City Attorney for Measure S Guidelines regarding variable review FAR Comments: Staff review of the draft Zoning Code involves technical and legal detail and is taking longer than expected. This effort should result in a more complete, polished public review draft for the GP /LCP Committee. Housing Element hearings and submittal to HCD delayed slightly to allow for second public workshop. Fair Share Fee nexus study is more detailed than anticipated; staff has given it higher priority than Airport Area infrastructure. PROVIDE MORE PUBLIC PARKS AND RECREATION FACILITIES, WITH EMPHASIS ON ACTIVE AND WATER- ORIENTED FACILITIES WHERE APPROPRIATE Objective, Mariners Park Restrooms - Building permit April 10, 2008 Completed approvals are expected _..... ..._ - - -- -- ..... ...... ............................................ Bid award Bid opening April 22, 2008 Award May 27 2008 - .- ._ -. -__. -- .. .. . .. .... ........... Restrooms open for public use -- - --- May 2009 Current estimate for opening is February 2009 Sunset Ridqe Park - Obtain PB &R, June 24, 2008 PB &R approved May 20, Council conceptual approval 2008; Council approved June 10, 2008 Environmental clearance for park December 31, 2008 In process (based on Mitigated Neg Dec) Coastal Commission permit approval June 30, 2009 On CC agenda for action expected After preparation of construction December 2009 documents and bidding, award bid ............ . - - -- - - - - - - - -- — Park open for public use June 2011 Marina Park - Conceptual plans prepared July, 31, 2008 and approved by PB &R, City Council - -- - - -_ ------------ - __.. -.. - .___._..__._._...._..__._.__._. Environmental clearance on project September, 30, 2009 expected Coastal Commission approval expected June 2010 ------- -- --- ---- -- ------ -- - ----------- - - - - -- Completion of construction plans and . August 2010 specifications, all water quality, Army Corps, etc. permits Advertise bid and award multiple November 2010 construction contracts ------------------ ------ _- ---- .- _.__._ Construction completed and open for December 2014 public use Coastal Peak Park - Construction permits February 10, 2008 Approved February 5, 2008 approved Construction period with The Irvine May - January 2009 Company overseeing and paying for the I construction - - - - - - -- - --- _ ------- -- - - -- City assumes ownership of park April 2009 Open to public use June 1, 2009 Comments: IMPLEMENT AN EFFECTIVE COMMUNICATION PLAN WHICH UTILIZES VARIOUS COMMUNICATION TOOLS TO PROVIDE CURRENT INFORMATION TO OUR RESIDENTS Objective Hire a Public Information Manager to January 7, 2008 Completed. develop and oversee a comprehensive City communication program. ..... -------- ._. ...... .. - - -... _.... - -- - - - -- ............. . __....._.. Update the City's existing Communication Apnl 22, 2008 Completed. Plan presented at Plan by working with the Council i 4/22 Study Session. Communications Committee and City Council, and by presenting a recommended update to the existing plan f to Council -- - -- --- - ..- - - ---- Work with the City Manager to complete December 31, 2008 Year -to -date, three issues and distribute a minimum of eight issues of have been distributed by mail the City Manager's newsletter to the and posted to the City's Web community site. - - ._.- ... - -- -- - - - -- - -- - Evaluate the number and content of NBTV March 15 to April 15, Completed scheduling and programs and start incorporating program 2008 programming changes. Three enhancements new programs are being II produced. -..... - - Begin improving and expanding the -- - -__ March 31 through Changes to PIO page and City content of the City's Web site and continue December 31, 2008 home page completed. Web making improvements site redesign RFP to be issued -- in late June or early July. _. -.___ _�. Create a community outreach process for ... -- - June 1, 2008 Draft provided to Media & capital projects to be implemented by the Communications Comm. and Public Works Department reviewed / approved by Public Works. IT finalizing online form to ease staff access and use. -- ...._._.. . - -. ---_ _.....— - - Increase residential subscriptions to E- June 1, 2008 Ten percent increase SelecfAlert by 10 percent achieved. Staff continues to promote program and included information in the City Manager's 6/6 community newsletter. Create and implement a new Council June 30, 2008 In progress. Media & Communications Policy that includes an Communications Comm. to updated media policy and incorporates ! review draft media policy at new Web and NBN policies 6/26 mtg. Oversee and coordinate a staff Starting in February, Committee meets monthly to communications committee composed of 2008 discuss methods for improving employees in all departments who external and internal distribute information to the media and the communication. community by meeting with the committee j each month Comments: DEVELOP A PROCESS TO REGULARLY REVIEW AND UPDATE CITY FEES IN ORDER TO ENSURE MOST FEE SERVICES PAY FOR THEMSELVES Objective Draft study completed. Complete February 5, 2008 Completed - February, 2008 Departmental review of services study summary - Consultant presentation to Finance i February 29 2008 Completed - February 27 Committee (FC) of Cost Allocation Plan i 2008 and Cost Study; FC determination of cost recovery policy levels; FC develops recommendations to City Council on Cost Recovery Ordinance and periodic reviews !; by the FC and staff ...... .. - ..- - -- - -.. - - - -- - -- - - - -- Consultant presentation of Cost Allocation March 11, 2008 Completed - April 22, 2008 Plan and Cost of Services Study at Study Session -.. .... _... - _. -- - -- - -- Introduction of amendments to Cost I May 13,2008 Introduced on May13, 2008, Recovery Ordinance on Council agenda I continued to June 24, 2008 Adoption of Cost Recovery Ordinance and� May '. ? 2008 Master Fee Schedule Resolution at July 8, 2008 Council meeting - - - --- ----------- - - - -' — - — Cost Recovery Ordinance becomes june 26,'0a effective, with development related fees July 24, 2008 taking effect 30 days after _... -. . Finance Committee receives oral report November, 2008 from staff on whether needs exist to revise any fees, based on initial experience Comments: The goal is to have the Cost Recovery Ordinance adopted and the revised fees in place for Fiscal Year 2008 -09.